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Release 8.5
Release 8.5
  • Knowledge Base
  • Voyage Management System
    • VMS: Step-By-Step Guides
      • Vessels
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          • Voyage Functionalities
            • Converting Voyage to Template
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            • Change Voyage Reference Number/Voyage Number and Voyage Starting Year
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        • Custom Port Calls: 'At Sea'
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        • Find Port Costs
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        • View Service Orders of Port Costs
      • Contracts of Affreightment
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            • Template Cargoes
              • Find Template Cargoes
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        • Create Time Charter Contracts
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          • Duration and Rates
            • Create Duration and Rates
          • Notices
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          • View Speed & Consumption
          • View Voyages
        • Print Statement of Account
      • Broker Commissions
        • Create Commissions
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      • Bunker Orders
        • Create Bunker Orders
          • Create from a port call
          • Create bunker order from scratch
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        • Stem Bunker Orders
        • Register Delivery Against a Bunker Order
        • Cancel Bunker Order
        • Delete Bunker Order
      • Service Orders
        • Create a Service Order
        • Maintain Service Orders
        • Handling Cost Allocation
        • Delete Service Order
      • Laytime Calculations
        • Create Laytime Calculation
        • Find Laytime Calculation
        • Delete Laytime Calculation
        • Maintain Laytime Calculation
          • Status
          • Drawer Fields
          • Manage Cargo Ports
            • Cargo Port Fields
            • Statement Of Facts
              • Event
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      • Bills of Lading
        • Create Bills of Lading
        • Attachments
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        • Delete Bills of Lading
        • Print Bills of Lading
        • Print Sea Waybills
      • Downtimes
        • Create Downtime
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        • Maintain Downtime
          • Status
          • Overview
          • Various Cost/Revenue
          • Delete Downtime
      • Vessel Reports
        • Find Vessel Reports
        • Create Vessel Reports
      • Voyage Analysis Dashboard
        • Log In
        • Viewing and Managing Deviated Voyages
          • Viewing and Managing Deviated Voyages
          • Viewing Post Voyage Analysis Detail
          • No Freight Received
      • Invoices
        • Invoices List
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        • Reversing an Invoice
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          • Batch Post Accruals
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        • Bunker Stock Adjustments List
          • Batch Post Bunker Stock Adjustments
          • Bunker Stock Adjustment Drawer
        • Actuals list
        • Time Correction list
      • Status Transitions
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        • Create Webhook Subscription
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          • Overview
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      • Setup
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            • Create a Vessel Master user
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            • Guardian Multi-Factor Authentication (MFA)
        • Security Roles
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        • System Settings
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        • Vessel Types
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      • EU ETS Compliance
      • Fuel EU
      • Attachments
      • Audit Log
      • Comments
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      • Field Validations
      • Sorting and Filtering Lists
      • Customising List Columns
      • Export to Excel Sheet
      • Widgets
    • Oracle Database Compatibility
  • Fleet Allocation & Scheduling
    • FAS: Step-By-Step Guides
      • Capacity Plan
      • Fleet Plans
        • Open Positions Board
        • Scheduler Board
        • Cargo Management Board
          • Cargo Actions
        • FAS Voyages List
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        • Voyage Actions
      • Scenarios
        • Find Scenario
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        • Create Budget Scenario
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          • Create Template Voyages
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        • Budgeted Voyages
          • Find Budgeted Voyages
          • Bulk Updating Budgeted Voyages
    • Create Voyages (JVMS)
      • Create Commitment
      • Create Commitment from CoA
      • Create Commitment from Voyage Estimate
  • Dataloy Distance Table (DDT)
    • About Dataloy Distances
    • Routing and routing options
    • Custom Point using Latitude and Longitude
    • High-Risk Area (HRA) / Piracy Routing
    • Distances API
    • Distances Change Log
  • Dataloy Systems AS
    • Privacy Policy
    • GDPR Statement
    • Release Notes
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On this page
  • "Forward" Status Transitions:
  • From Estimate to Allocated
  • From Estimate or Allocated to Nominated
  • Other
  • "Backward" Status Transitions:
  • From Nominated to Allocated
  • From Allocated to Unallocated
  • From Unallocated to Estimate
  • Other
  • Different Requirements and Validations:
  • Missing Fields
  • Update the Vessel Code
  • Change of Ballast Port

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  1. Voyage Management System
  2. VMS: Step-By-Step Guides
  3. Voyages
  4. Maintain Voyages
  5. Voyage Functionalities

Change Voyage Status

PreviousConverting Voyage to TemplateNextSwap Vessel

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From the Voyage drawer it is possible to change the status of the voyage by using the status chip next to the reference no at the top of the drawer.

"Forward" Status Transitions:

From Estimate to Allocated

When changing status from estimate to Allocate, no modal will show. The same also happens from Estimate to Unallocated. You can check out the different requirements and validations below.

From Estimate or Allocated to Nominated

When changing status from Estimate to Nominated, the following modal will show:

If it's a TC voyage with missing Laycan on the TC, you will have to fill in the Laycan as well. Otherwise, you will get information at the bottom of the modal saying which cargoes does not have Laycans added, but you will be able to nominate.

As you can see, Company and Business Unit field is required. By default, what is selected on the voyage will display here, but you are free to change it. You can also add Responsible Charterer, Responsible Operator and Responsible Accountant, but these are not required.

The same also happens when changing from Allocated to Nominated.

The nominating process will also change the booking status of all of the cargoes on the voyage to 'Clean Fix'.

You can check out the different requirements and validations below.

Other

There are also other "forward" status transitions, like:

  • Nominated -> Operational

  • Operational -> Operationally Closed

  • Operationally Closed -> Invoiced

  • Operationally Closed -> Closed

  • Invoiced -> Closed

Some customers sometimes prefers other names of the mentioned statuses.

E.g. "Operationally Closed" can be called "Sailed" or "Demurrage Checked".

"Backward" Status Transitions:

From Nominated to Allocated

When changing to these statuses, no modal will show.

From Allocated to Unallocated

When changing status from Allocated to Unallocated, the following modal will show:

You will be given the option to select a new Vessel and/or Ballast Port to change to, but not required for unallocating.

The same also happens when changing from Nominated to Estimate.

From Unallocated to Estimate

When changing to these statuses, no modal will show.

Other

There are also other "backward" status transitions, like:

  • Operational -> Nominated

  • Operationally Closed -> Operational

  • Invoiced -> Operationally Closed

  • Closed -> Invoiced

Different Requirements and Validations:

Missing Fields

Required Values Must Be Set:

  • For each cargo: charterer

  • For each cargo: commodity

-> This can be seen for most "forward" status transitions.

Update the Vessel Code

Vessel code must be changed from its default assigned value. Open Vessel "Internal Data" to set a new code.

-> This can be seen for most "forward" status transitions.

Change of Ballast Port

Warning

The ballast port on this voyage does not match the open position of this vessel. Do you want to <status> the voyage with the start date locked?

-> This can be seen for most "forward" status transitions.

Read about Swap Vessel here!

Nominate Voyage Modal
Unallocate Voyage Modal