Knowledge Base
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Release 8.5
Release 8.5
  • Knowledge Base
  • Voyage Management System
    • VMS: Step-By-Step Guides
      • Vessels
        • Create Vessels
        • Copy Vessel
        • Find Vessels
        • Voyages & Port Calls
        • Main Vessel Description
        • Speed & Consumption
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          • Manage Load And Discharge Rates
        • Internal Data
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        • AIS-subscription
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      • Voyages
        • Create New Voyages
          • Create Voyage Charterer
          • Create Time Charter Out
          • Create Voyage From Template
          • Create Voyage Without Cargo
        • Find Voyages
        • Maintain Voyages
          • Overview
            • Vessel
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            • Schedule
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              • Analysis
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          • Invoices
          • Downtimes
          • Related
          • Voyage Functionalities
            • Converting Voyage to Template
            • Change Voyage Status
            • Swap Vessel
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            • Change Voyage Reference Number/Voyage Number and Voyage Starting Year
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        • Create Laytime Calculations
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        • Voyage Map
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        • Voyage Edit Schedule
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          • Sensitivity Analysis
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          • Data grid
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            • Cargo Ports Grid
            • Various Grid
      • Cargoes
        • Create New Cargoes
          • Create Cargo
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          • Create Cargo on TC Voyages
          • Create Cargo by Importing from Excel
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        • Find Cargoes
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          • Cargo drawer
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              • Allocate Cargo
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              • Remove CoA from Cargo
        • Template Cargoes
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        • View Cargo History
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        • Find Port Calls
        • Maintain Port Calls
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          • Overview (And Bunkers)
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              • Automating the Use (Port) Cost from Service order
            • Use Handling Cost from Service Orders
          • Service Orders
          • Bunker Orders
          • Vessel Reports
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        • Register Reports
          • Register Noon Reports
          • Register Arrivals
          • Register Berths
          • Register Unberths
          • Register In Port Reports
          • Register Departures
        • Custom Port Calls: 'At Sea'
      • Port Costs
        • Find Port Costs
        • Maintain Port Costs
        • View Service Orders of Port Costs
      • Contracts of Affreightment
        • Find a CoA
        • Create a CoA
        • Maintain a CoA
        • Contract of Affreightment Lines
          • Find CoA Lines
          • Create CoA Lines
          • Maintain CoA Lines
            • Template Cargoes
              • Find Template Cargoes
              • Create Template Cargoes
              • Maintain Template Cargoes
      • Time Charter Contracts
        • Create Time Charter Contracts
        • Maintain Time Charter Contracts
          • Duration and Rates
            • Create Duration and Rates
          • Notices
          • Comissions
          • Payment Terms
          • View Speed & Consumption
          • View Voyages
        • Print Statement of Account
      • Broker Commissions
        • Create Commissions
        • Find Broker Commission
        • Maintain Broker Commission
      • Bunker Orders
        • Create Bunker Orders
          • Create from a port call
          • Create bunker order from scratch
        • Maintain Bunker Orders
        • Stem Bunker Orders
        • Register Delivery Against a Bunker Order
        • Cancel Bunker Order
        • Delete Bunker Order
      • Service Orders
        • Create a Service Order
        • Maintain Service Orders
        • Handling Cost Allocation
        • Delete Service Order
      • Laytime Calculations
        • Create Laytime Calculation
        • Find Laytime Calculation
        • Delete Laytime Calculation
        • Maintain Laytime Calculation
          • Status
          • Drawer Fields
          • Manage Cargo Ports
            • Cargo Port Fields
            • Statement Of Facts
              • Event
            • Timesheet
      • Bills of Lading
        • Create Bills of Lading
        • Attachments
        • Edit Bills of Lading
        • Delete Bills of Lading
        • Print Bills of Lading
        • Print Sea Waybills
      • Downtimes
        • Create Downtime
        • Find Downtime
        • Maintain Downtime
          • Status
          • Overview
          • Various Cost/Revenue
          • Delete Downtime
      • Vessel Reports
        • Find Vessel Reports
        • Create Vessel Reports
      • Voyage Analysis Dashboard
        • Log In
        • Viewing and Managing Deviated Voyages
          • Viewing and Managing Deviated Voyages
          • Viewing Post Voyage Analysis Detail
          • No Freight Received
      • Invoices
        • Invoices List
        • Pending Invoices
        • Assembling Invoices
        • Invoice Drawer
        • Printing Invoices
        • Reversing an Invoice
      • Bunker Transactions
      • Accruals
        • Accruals
          • Batch Post Accruals
          • Generate Accruals
          • Find Accruals
          • Maintain Accruals
        • Bunker Stock Adjustments List
          • Batch Post Bunker Stock Adjustments
          • Bunker Stock Adjustment Drawer
        • Actuals list
        • Time Correction list
      • Status Transitions
      • Webhook Subscriptions
        • Create Webhook Subscription
        • Find Webhook Subscription
        • Maintain Webhook Subscription
          • Overview
          • Notification
      • Setup
        • Users
          • Create Users
            • Create a Vessel Master user
          • Maintain Users
            • Change User Passwords
          • Find Users
          • Disable Users
          • Multi-Factor Authentication (MFA)
            • Guardian Multi-Factor Authentication (MFA)
        • Security Roles
          • Find Security Roles
          • Create Security Role
          • Maintain Security Roles
        • Security Groups
          • Security Group Aliases
          • Find Security Groups
          • Create Security Group
          • Maintain Security Groups
        • System Settings
          • General
          • Invoicing Preferences
        • Data Control
        • Widgets
      • Master Data
        • Banks
        • Bunker Categories
        • Bunker Types
        • Business Partners
          • Manage Business Partners
        • Companies
          • Manage Companies
        • Events
        • Ice Class
        • Individuals
        • Port
        • Restricted Areas
        • Taxes
        • Various Costs and Revenues
        • Vessel Types
        • Commodities
      • EU ETS Compliance
      • Fuel EU
      • Attachments
      • Audit Log
      • Comments
      • Notifications
      • Field Validations
      • Sorting and Filtering Lists
      • Customising List Columns
      • Export to Excel Sheet
      • Widgets
    • Oracle Database Compatibility
  • Fleet Allocation & Scheduling
    • FAS: Step-By-Step Guides
      • Capacity Plan
      • Fleet Plans
        • Open Positions Board
        • Scheduler Board
        • Cargo Management Board
          • Cargo Actions
        • FAS Voyages List
        • FAS Cargoes List
        • Voyage Actions
      • Scenarios
        • Find Scenario
        • Create Scenario
        • Maintain Scenario
        • Copy Scenario
      • Budgets
        • Create Budget Scenario
        • Template Voyages
          • Create Template Voyages
          • Find Template Voyages
          • Maintain Template Voyages
        • Budgeted Voyages
          • Find Budgeted Voyages
          • Bulk Updating Budgeted Voyages
    • Create Voyages (JVMS)
      • Create Commitment
      • Create Commitment from CoA
      • Create Commitment from Voyage Estimate
  • Dataloy Distance Table (DDT)
    • About Dataloy Distances
    • Routing and routing options
    • Custom Point using Latitude and Longitude
    • High-Risk Area (HRA) / Piracy Routing
    • Distances API
    • Distances Change Log
  • Dataloy Systems AS
    • Privacy Policy
    • GDPR Statement
    • Release Notes
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On this page
  • Template Indicator
  • Scheduled Voyages List
  • Comment, edit Laycan and set Option Status
  • Edit Option Status from voyage drawer
  • Restrictions on Option statuses

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  1. Fleet Allocation & Scheduling
  2. FAS: Step-By-Step Guides
  3. Budgets
  4. Template Voyages

Maintain Template Voyages

PreviousFind Template VoyagesNextBudgeted Voyages

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When you have located a template voyage, click on it and the details will show in a drawer on the right hand side. The drawer will also open after creating a new template voyage.

Template Indicator

Template voyages have the template label next to the status selector to indicate that it is a template voyage.

Scheduled Voyages List

Schedule Voyages with fixed endpoints

The "Schedule Voyages with fixed endpoints" option lets you define the number of voyages and an interval in which they will be evenly scheduled in.

Schedule Voyages with fixed intervals

When choosing "Schedule Voyages with fixed intervals", you instead define a start date, the number of voyages required, and then the number of days or months in between each voyage.

Schedule Voyages based on production rate

Lets you plan ahead voyages based on a storage capacity and hourly production rate by the cargo owner, such that the vessel will arrive in time to pick up the cargo before the storage overflows. Assumes the stores are empty at the start date. Laycan will start when the amount of cargo in the owner's storage has reached the specified Cargo Capacity.

Import from Excel

If using the "Import from Excel" option, the voyages are created in a slightly different manner. After uploading an .xlsx or .csv file, you choose which column to use for the planned B/L date and cargo reference. The laycan fields are optional, but if one is selected, both must be. The system will then create a number of voyages equal to the number of rows in the file, and set the planned B/L date and cargo reference on the performance cargo of the voyage. If laycan fields have been selected, those will also be set. Note however, that unlike the two other options for creating multiple voyages, the voyage start date is not set.

Comment, edit Laycan and set Option Status

Clicking on one of the scheduled voyages will bring up the edit modal for that voyage. Here you can set laycan, option status, and make comments on the voyage.

Setting Laycan in this modal will set the start- and end-times to 00:00 and 23:59, respectively. If you wish to specify exact time, open up the voyage drawer instead by clicking directly on the Voyage Reference in the list.

Edit Option Status from voyage drawer

When opening one of the scheduled voyages from the list that has been marked as Optional, an additional option status chip is visible. Clicking it will allow you to set the option status from the voyage drawer.

If the voyage has not been marked as Optional, you can set it in the secondary actions menu by clicking "Mark as Optional". To remove the Optional mark, open the menu again and click on the option.

Restrictions on Option statuses

  • Option Status field is mandatory on a cargo

  • Status chip dropdown is only visible when the optional field is checked on the performance cargo (or the voyage is marked as optional)

  • Mark as Optional/Remove Optional mark is not available and/or is disabled for Template voyages and for voyages with statuses: 'Nominated', 'Operational', 'Operationally Closed', 'Invoiced' and 'Closed'

  • Not possible to mark a voyage as optional if there are no cargoes present

  • Not possible to change the voyage status of an optional voyage with option status that is not 'Declared' to a status beyond 'Allocated' (i.e. 'Nominated', 'Operational', etc...)

Follow the link below for further information on the Voyage drawer:

Template voyages have an additonal "Scheduled Voyages" tab. Voyages that are created from the selected template voyage are listed in this Scheduled Voyages tab. To create a new scheduled voyage click Add in the top right corner of the list. This will bring up a modal allowing you to choose between creating a single scheduled voyage, or multiple based on user input or import.

The option status is also available in the tooltip of the Commitment voyages in the in FAS.

Scheduler Board
Maintain Voyages
Template Indicator Label in Grey
The list of scheduled voyages based on the template voyage.
Create single scheduled voyage.
Create scheduled voyages by setting a start and end date, and specifying the number of voyages in between.
Create scheduled voyages by setting a start date, and specifying the number of voyages and days between them.
Create scheduled voyages by uploading a spreadsheet containing a column of dates and references.
Create scheduled voyages by setting a start date, and then specifying the cargo capacity on the vessel and hourly production rate
Option Status Chip on the Voyage Drawer Header
Statuses to choose from
Mark as Optional in Secondary Actions