Knowledge Base
About DataloyRelease NotesAPI DocumentationJava VMS Documentation
Release 8.5
Release 8.5
  • Knowledge Base
  • Voyage Management System
    • VMS: Step-By-Step Guides
      • Vessels
        • Create Vessels
        • Copy Vessel
        • Find Vessels
        • Voyages & Port Calls
        • Main Vessel Description
        • Speed & Consumption
        • Load & Discharge Rates
          • Manage Load And Discharge Rates
        • Internal Data
        • AIS & Weather Reports
        • AIS-subscription
        • View Vessel Route from Previous Port to Next Port
      • Voyages
        • Create New Voyages
          • Create Voyage Charterer
          • Create Time Charter Out
          • Create Voyage From Template
          • Create Voyage Without Cargo
        • Find Voyages
        • Maintain Voyages
          • Overview
            • Vessel
            • Cargo
            • TC
            • Schedule
            • Profit/Loss Summary
              • Analysis
            • Speed & Consumption
          • Cargo
          • Bunkers
          • Various Cost/Revenue
          • Organisational Data
          • Invoices
          • Downtimes
          • Related
          • Voyage Functionalities
            • Converting Voyage to Template
            • Change Voyage Status
            • Swap Vessel
            • Configure Voyage as a “Last TC Voyage”
            • Change Voyage Reference Number/Voyage Number and Voyage Starting Year
            • Voyage Comparison
        • TC Voyages
        • Create Laytime Calculations
        • Delete Voyages
        • Voyage Map
        • Voyage Schedule
        • Voyage Edit Schedule
        • Voyage Alternative Routes
        • Voyage Functions
          • Sensitivity Analysis
          • Intake Calculation
        • Long Time Charter (TC) Voyage
        • Voyage Bunkers
        • Voyage full-screen
          • Data grid
            • Port Calls Grid
            • Cargoes Grid
            • Cargo Ports Grid
            • Various Grid
      • Cargoes
        • Create New Cargoes
          • Create Cargo
          • Create Cargo From CoA Template
          • Create Cargo on TC Voyages
          • Create Cargo by Importing from Excel
          • Create Cargo From Existing Cargo
        • Find Cargoes
        • Maintain Cargoes
          • Cargo drawer
            • Main Details
            • Sub-cargoes
            • Various Cost/Revenue
            • Commissions
            • Freight Rate Tiers
            • Payment Terms
            • Comments
            • Cargo Drawer Actions
              • Allocate Cargo
              • Change Cargo Status
              • Delete Cargo
              • Relet Cargo
              • Convert Cargo to Relet/Non-Relet
              • Transship and Preship Cargo
              • Transfer Cargo
              • Connect Cargo to CoA
              • Remove CoA from Cargo
        • Template Cargoes
        • Capacity Plan
        • Sub-cargo
        • View Cargo History
      • Port Calls
        • Find Port Calls
        • Maintain Port Calls
          • Days Extra In Port
          • Speed Order
        • Port Call Drawer
          • Overview (And Bunkers)
            • Use Port Cost from Service Orders
              • Automating the Use (Port) Cost from Service order
            • Use Handling Cost from Service Orders
          • Service Orders
          • Bunker Orders
          • Vessel Reports
          • Port Log
            • Stoppages
        • Register Reports
          • Register Noon Reports
          • Register Arrivals
          • Register Berths
          • Register Unberths
          • Register In Port Reports
          • Register Departures
        • Custom Port Calls: 'At Sea'
      • Port Costs
        • Find Port Costs
        • Maintain Port Costs
        • View Service Orders of Port Costs
      • Contracts of Affreightment
        • Find a CoA
        • Create a CoA
        • Maintain a CoA
        • Contract of Affreightment Lines
          • Find CoA Lines
          • Create CoA Lines
          • Maintain CoA Lines
            • Template Cargoes
              • Find Template Cargoes
              • Create Template Cargoes
              • Maintain Template Cargoes
      • Time Charter Contracts
        • Create Time Charter Contracts
        • Maintain Time Charter Contracts
          • Duration and Rates
            • Create Duration and Rates
          • Notices
          • Comissions
          • Payment Terms
          • View Speed & Consumption
          • View Voyages
        • Print Statement of Account
      • Broker Commissions
        • Create Commissions
        • Find Broker Commission
        • Maintain Broker Commission
      • Bunker Orders
        • Create Bunker Orders
          • Create from a port call
          • Create bunker order from scratch
        • Maintain Bunker Orders
        • Stem Bunker Orders
        • Register Delivery Against a Bunker Order
        • Cancel Bunker Order
        • Delete Bunker Order
      • Service Orders
        • Create a Service Order
        • Maintain Service Orders
        • Handling Cost Allocation
        • Delete Service Order
      • Laytime Calculations
        • Create Laytime Calculation
        • Find Laytime Calculation
        • Delete Laytime Calculation
        • Maintain Laytime Calculation
          • Status
          • Drawer Fields
          • Manage Cargo Ports
            • Cargo Port Fields
            • Statement Of Facts
              • Event
            • Timesheet
      • Bills of Lading
        • Create Bills of Lading
        • Attachments
        • Edit Bills of Lading
        • Delete Bills of Lading
        • Print Bills of Lading
        • Print Sea Waybills
      • Downtimes
        • Create Downtime
        • Find Downtime
        • Maintain Downtime
          • Status
          • Overview
          • Various Cost/Revenue
          • Delete Downtime
      • Vessel Reports
        • Find Vessel Reports
        • Create Vessel Reports
      • Voyage Analysis Dashboard
        • Log In
        • Viewing and Managing Deviated Voyages
          • Viewing and Managing Deviated Voyages
          • Viewing Post Voyage Analysis Detail
          • No Freight Received
      • Invoices
        • Invoices List
        • Pending Invoices
        • Assembling Invoices
        • Invoice Drawer
        • Printing Invoices
        • Reversing an Invoice
      • Bunker Transactions
      • Accruals
        • Accruals
          • Batch Post Accruals
          • Generate Accruals
          • Find Accruals
          • Maintain Accruals
        • Bunker Stock Adjustments List
          • Batch Post Bunker Stock Adjustments
          • Bunker Stock Adjustment Drawer
        • Actuals list
        • Time Correction list
      • Status Transitions
      • Webhook Subscriptions
        • Create Webhook Subscription
        • Find Webhook Subscription
        • Maintain Webhook Subscription
          • Overview
          • Notification
      • Setup
        • Users
          • Create Users
            • Create a Vessel Master user
          • Maintain Users
            • Change User Passwords
          • Find Users
          • Disable Users
          • Multi-Factor Authentication (MFA)
            • Guardian Multi-Factor Authentication (MFA)
        • Security Roles
          • Find Security Roles
          • Create Security Role
          • Maintain Security Roles
        • Security Groups
          • Security Group Aliases
          • Find Security Groups
          • Create Security Group
          • Maintain Security Groups
        • System Settings
          • General
          • Invoicing Preferences
        • Data Control
        • Widgets
      • Master Data
        • Banks
        • Bunker Categories
        • Bunker Types
        • Business Partners
          • Manage Business Partners
        • Companies
          • Manage Companies
        • Events
        • Ice Class
        • Individuals
        • Port
        • Restricted Areas
        • Taxes
        • Various Costs and Revenues
        • Vessel Types
        • Commodities
      • EU ETS Compliance
      • Fuel EU
      • Attachments
      • Audit Log
      • Comments
      • Notifications
      • Field Validations
      • Sorting and Filtering Lists
      • Customising List Columns
      • Export to Excel Sheet
      • Widgets
    • Oracle Database Compatibility
  • Fleet Allocation & Scheduling
    • FAS: Step-By-Step Guides
      • Capacity Plan
      • Fleet Plans
        • Open Positions Board
        • Scheduler Board
        • Cargo Management Board
          • Cargo Actions
        • FAS Voyages List
        • FAS Cargoes List
        • Voyage Actions
      • Scenarios
        • Find Scenario
        • Create Scenario
        • Maintain Scenario
        • Copy Scenario
      • Budgets
        • Create Budget Scenario
        • Template Voyages
          • Create Template Voyages
          • Find Template Voyages
          • Maintain Template Voyages
        • Budgeted Voyages
          • Find Budgeted Voyages
          • Bulk Updating Budgeted Voyages
    • Create Voyages (JVMS)
      • Create Commitment
      • Create Commitment from CoA
      • Create Commitment from Voyage Estimate
  • Dataloy Distance Table (DDT)
    • About Dataloy Distances
    • Routing and routing options
    • Custom Point using Latitude and Longitude
    • High-Risk Area (HRA) / Piracy Routing
    • Distances API
    • Distances Change Log
  • Dataloy Systems AS
    • Privacy Policy
    • GDPR Statement
    • Release Notes
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  • Pending section
  • Invoices section

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  1. Voyage Management System
  2. VMS: Step-By-Step Guides
  3. Voyages
  4. Maintain Voyages

Invoices

PreviousOrganisational DataNextDowntimes

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In the "Invoices" tab in the voyage drawer, you can efficiently see and manage the Pending Receivable/Payable document lines, as well as the Invoices connected to the voyage. The tab is only visible to voyages that do not have status "Estimate".

In the top right, you will find two buttons for printing the Owner and Charterer Statement. Below them, in the middle of the drawer, you will find a two or three-way toggle-button that allows you to switch between the receivable, payable and hire payable invoices (only if the vessel is on a TC In). Switching between these options will change both which pending document lines are displayed and the assembled invoices.

Pending section

This section show you a list of all document lines that have not yet been assembled. Clicking on any of them allows you to edit some of the fields. Selecting one or more document lines will allow you to assemble them into a Document.

Invoices section

The invoice-section shows a list of all assembled invoices, or their line items. When in the toggle-button is set to Receivable or Payable, only the invoices connected to the voyage are shown. However, when set to Hire Payable, all invoices associated with the TC In contract are displayed, and an additional column for Voyage Reference is added that indicates the voyage(s) billed within each invoice.

In the top left corner of the section, you will find a "View Line Items" button. Clicking it will change between displaying the assembled documents and their data, and displaying each individual document line. This may be useful if you are looking for a specific item, but don't know in which document it was assembled. The line items list has filters specific to this mode. Clicking one of the document lines will open the Document it belongs to in a new drawer.

Use the filters to quickly narrow down your selection. Depending on whether you are in Receivable, Payable or Pending Payable mode, as well as Document or Line Items view, the available filters change.

Filters Overview

Document view
Document Lines view

Business Partner

Account

Currency

Currency

Voyage Reference (Hire Payable Only)

Cargo/Voyage Reference

Invoice Status

Port

Business Partner

Read more here: Invoices

Clicking on an invoice will open a , showing more details and allowing you to print them.

Document drawer
Changing between these will change which pending items are displayed, as well as assembled documents.
A document line has been selected, and the Assemble button appears
The invoicing list of the voyage/TC In, displaying the documents.
The invoicing list of the voyage, displaying the document lines for the invoices.