Manage Business Partners

Creating a new Business Partner

To create a new Business Partner, click the icon in the top right on the Business Partners list. This will bring up the Create Business Partner modal. The Business Partner Type, Business Partner Name, Short Name and Business Partner Code must be filled in, and click confirm.

Edit Business Partner details

You can click on the Business Partner on the Business Partners list you want to change the details of. This will bring the Business Partner drawer.

Main Details tab

From the main details tab, you can see all the important details of a business partner. This includes Business Partner Type, Company Registration Number, Business Partner Name, VAT Number, Short Name, Business Partner Link, Business Partner Code, and indicate whether it is an Intercompany or not. You can also change the Business Partner's address, contact details and contact persons.

Business Partner Type

The field labeled "business partner type" determines the preferred role of the business partner. This selection influences in which business partner selectors the partner will appear in the system. For instance, selecting "charterer" as the type will display the partner in "charterer" fields only, but not "agent" fields. However, by clicking "see all options", all business partners can still be chosen in any selector.

When a business partner is of type Agent, it is possible to choose the Agent Type.

Financial tab

You can see all the important details of a business partner regarding invoices, such as Default Payment Terms, Default Baseline Term, Default Invoice Party, Default Receivable Accout, Default Payable Account, Max Advance Payment, Rating, Rating Expiry Date

You will also see here the Bank Accounts belonging to a business partner.

To add an already existing bank account, click on the icon in the top right of the list. This will bring up a window to select the account from a list, showing the bank, account number and currency. Click Add to add the account to the Company.

To create a new bank account, click on the button in the top right of the list. This will bring up a modal to create a brand new bank account. Fill in the required details, and click Create to add it to the Company.

Lastly, you will also see a list of a business partner's outstanding invoices

Deleting a Business Partner

A Business Partner must first be disabled. Click the button in the top right corner. Choose "Disable" option. A confirmation modal will show up, click Disable. Click again the button in the top right corner. Choose "Delete" option. A confirmation modal will also show up, click Delete.