Knowledge Base
About DataloyRelease NotesAPI DocumentationJava VMS Documentation
Release 6.42
Release 6.42
  • Knowledge Base
  • Voyage Management System
    • VMS: Step-By-Step Guides
      • Vessels
        • Create Vessels
        • Copy Vessel
        • Find Vessels
        • Find Vessel Voyages and Port Calls
        • Find Vessel Speed and Consumption Data
          • Manage Main Engine Speed
          • Manage Bunker Types on Vessel
          • Manage Air Emissions
        • Find Load and Discharge Rates
          • Manage Load And Discharge Rates
        • Find Vessel Internal Data
        • Find AIS and Weather Reports
        • AIS-subscription
        • View Vessel Route from Previous Port to Next Port
      • Voyages
        • Create New Voyages
          • Create Voyage Charterer
          • Create Time Charter Out
          • Create Voyage From Template
          • Create Voyage Without Cargo
        • Find Voyages
        • Maintain Voyages
          • Overview tab
            • Vessel
            • Cargo
            • TC
            • Schedule
            • Profit/Loss Summary
              • Analysis
                • See Audit Log
            • Speed & Consumption
          • Cargo List
          • Bunkes
          • Various Cost/Revenue
          • Organisational Data
          • Invoices
          • Related
          • Voyage Functionalities
            • Bunker Prices
            • Converting Voyage to Template
            • Change Voyage Status
            • Configure Voyage as a “Last TC Voyage”
            • Change Voyage Reference Number/Voyage Number and Voyage Starting Year
            • Voyage Comparison
        • TC Voyages
        • Create Laytime Calculations
        • Delete Voyages
        • Voyage Map
        • Voyage Schedule
        • Voyage Edit Schedule
        • Voyage Alternative Routes
        • Voyage Functions
          • Sensitivity Analysis
          • Intake Calculation
        • Long Time Charter (TC) Voyage
      • Cargoes
        • Create New Cargoes
          • Create Cargo
          • Create Cargo From CoA Template
          • Create Cargo on TC Voyages
        • Maintain Cargoes
          • Cargo drawer
            • Main Details
            • Change cargo status
            • Sub-cargoes
            • Various Cost/Revenue
            • Commissions
            • Freight Rate Tiers
            • Payment Terms
            • Comments
        • Find Cargoes
        • Allocate Cargo
        • Deleting Cargo
        • Cargo History
        • Create Commissions
        • Template Cargoes
        • Capacity Plan
        • Relet Cargoes
        • Transship and Preship Cargoes
        • Transfer Cargoes
        • Connecting to CoA
        • Removing CoA connection
        • Sub-cargo
      • Port Calls
        • Find Port Calls
        • Maintain Port Calls
          • Speed Order
        • Register Noon Reports
        • Register Arrivals
        • Register In Port Reports
        • Register Departures
        • View Overview on Port Calls
        • View Service Orders on Port Calls
        • View Bunker Orders on Port Calls
        • View Vessel Reports on Port Calls
        • View Port Log on Port Calls
          • Stoppages
      • Port Costs
        • Find Port Costs
        • Maintain Port Costs
        • View Service Orders of Port Costs
      • Contracts of Affreightment
        • Create Contracts of Affreightment
        • Maintain Contracts of Affreightment
        • Find Contracts of Affreightment
        • Contract of Affreightment Lines
          • Find Contract of Affreightment Lines
          • Create Contract of Affreightment Lines
          • Maintain Contract of Affreightment Lines
          • Template Cargoes
            • Create Template Cargo
            • Maintain Template Cargo
            • Find Template Cargo
      • Time Charter Contracts
        • Create Time Charter Contracts
        • Maintain Time Charter Contracts
          • Duration and Rates
            • Create Duration and Rates
          • Notices
          • Comissions
          • Payment Terms
          • Speed & Consumption
        • Print Statement of Account
      • Broker Commissions
        • Create Commissions
        • Find Broker Commission
        • Maintain Broker Commission
      • Bunker Orders
        • Create Bunker Orders
          • Create from a port call
          • Create bunker order from scratch
        • Maintain Bunker Orders
        • Find Bunker Orders
        • Stem Bunker Orders
        • Register Delivery Against a Bunker Order
        • Cancel Bunker Order
        • Delete Bunker Order
      • Service Orders
        • Create Service Order
        • Maintain Service Order
        • Delete Service Order
      • Laytime Calculations
        • Create Laytime Calculation
        • Find Laytime Calculation
        • Delete Laytime Calculation
        • Maintain Laytime Calculation
          • Status
          • Drawer Fields
          • Manage Cargo Ports
            • Cargo Port Fields
            • Statement Of Facts
              • Event
            • Timesheet
      • Bills of Lading
        • Create Bills of Lading
        • Attachments
        • Edit Bills of Lading
        • Delete Bills of Lading
        • Print Bills of Lading
        • Print Sea Waybills
      • Offhire
        • Create Offhire
        • Find Offhire
        • Maintain Offhire
          • Delete Offhire
          • Copy Offhire
          • Status
          • Overview
          • Various Cost/Revenue
          • Comments
      • Vessel Reports
        • Find Vessel Reports
        • Create Vessel Reports
      • Voyage Analysis Dashboard
        • Log In
        • Viewing and Managing Deviated Voyages
          • Viewing and Managing Deviated Voyages
          • Viewing Post Voyage Analysis Detail
          • No Freight Received
      • Invoices
        • Invoices List
        • Pending Invoices
        • Assembling Invoices
        • Invoice Drawer
        • Reversing an Invoice
      • Bunker Transactions
      • Accruals
        • Accruals
          • Batch Post Accruals
          • Generate Accruals
          • Find Accruals
          • Maintain Accruals
        • Bunker Stock Adjustments List
          • Batch Post Bunker Stock Adjustments
          • Bunker Stock Adjustment Drawer
        • Actuals list
        • Time Correction list
      • Status Transitions
      • Webhook Subscriptions
        • Create Webhook Subscription
        • Find Webhook Subscription
        • Maintain Webhook Subscription
          • Overview
          • Notification
      • Setup
        • Users
          • Create Users
            • Create a Vessel Master user
          • Maintain Users
            • Change User Passwords
          • Find Users
          • Disable Users
          • Multi-Factor Authentication (MFA)
            • Guardian Multi-Factor Authentication (MFA)
        • Security Roles
          • Find Security Roles
          • Create Security Role
          • Maintain Security Roles
        • Security Groups
          • Find Security Groups
          • Create Security Group
          • Maintain Security Groups
        • System Settings
      • Master Data
        • Companies
          • Manage Companies
        • Events
        • Taxes
        • Various Costs and Revenues
        • Vessel Types
        • Banks
        • Business Partners
          • Manage Business Partners
      • EU ETS Compliance
      • Attachments
      • Audit Log
      • Bulk Update
      • Comments
      • Notifications
      • Sorting and Filtering Lists
      • Customising Columns Lists
    • Oracle Database Compatibility
  • Fleet Allocation & Scheduling
    • FAS: Step-By-Step Guides
      • Capacity Plan
      • Fleet Plans
        • Open Positions Board
        • Scheduler Board
        • Cargo Management Board
          • Cargo Actions
        • FAS Voyages List
        • FAS Cargoes List
        • Voyage Actions
      • Scenarios
        • Find Scenario
        • Create Scenario
        • Maintain Scenario
        • Copy Scenario
      • Budgets
        • Create Budget Scenario
        • Template Voyages
          • Create Template Voyages
          • Find Template Voyages
          • Maintain Template Voyages
        • Budgeted Voyages
          • Find Budgeted Voyages
          • Bulk Updating Budgeted Voyages
    • Create Voyages (JVMS)
      • Create Commitment
      • Create Commitment from CoA
      • Create Commitment from Voyage Estimate
  • Dataloy Distance Table (DDT)
    • About Dataloy Distances
    • Routing and routing options
    • Custom Point using Latitude and Longitude
    • High-Risk Area (HRA) / Piracy Routing
    • Distances API
  • Dataloy Systems AS
    • Privacy Policy
    • GDPR Statement
    • Release Notes
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  • Receivable and Payable
  • Hire Payable

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  1. Voyage Management System
  2. VMS: Step-By-Step Guides
  3. Invoices

Pending Invoices

Editing document lines and assembling Receivable, Payable and Hire Payable invoices

PreviousInvoices ListNextAssembling Invoices

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These three tabs lists all unprocessed Voyage Charter and Time Charter invoice proposals, grouped by either voyage or vessel for Receivable and Payable invoices, and contract for Hire Payable invoices.

Clicking on a line will expand it, and display a grouping of unprocessed invoices. The invoices can be expanded to reveal invoice items that can be selected and into a complete invoice.

The Refresh button will fetch fresh voyage data from the server for the invoice items in the list. This is useful if you have made changes to the voyage that are not reflected in the unprocessed invoice.

Invoices can only be generated and assembled for frozen voyages.

Receivable and Payable

Displays a list of all pending receivable and payable invoice proposals for a Voyage Charter. By clicking the toggle-button underneath the quickfilters, you can change the view.

View by Voyage

In this view, a list of voyages will be displayed, alongside the vessel, operator, start date and voyage status. Clicking on a line will open up a new grouping of Business Partners and Currency, from which document lines can be selected, edited and assembled into a document.

View by Vessel

In this view, a list of vessels will be displayed. Clicking on a line will open up a new grouping of Business Partners and Currency. Difference being, we can now see and choose lines from several different voyages, and assemble them all into one invoice.

Hire Payable

Lists all unprocessed Time Charter invoice proposals, grouped by vessel/contract, business partner and currency.

assembled
Currently in View by Vessel mode
View by Voyage. Assemble invoices for a single voyage only.
View by Vessel. Invoicing for multiple voyages possible.
Pending Hire Payables