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Users

Create UsersMaintain UsersChange User PasswordsFind UsersDisable UsersMulti-Factor Authentication (MFA)

Create Users

  1. Open the Users module in the Setup section.

  2. Click Create New Userin the top right corner.

  3. Fill in all required fields listed below in the Create New User window.

  4. Click Create.

Required fields

Field

Description

User Code

A short identifier used for logging in

User Name

The user's name that is displayed in the system

Password

Password used for logging in

Email

Email address for notifications

Security Groups

Restricts access to modules and the API

Vessel Users

The security role "Vessel" is designed to grant access for users onboard vessels. See Create a Vessel Master user.

Permissions in the Java VMS

In order to perform actions in the Java VMS a user must also belong to a Security Group.

Groups, roles and their permissions are maintained in the Manage Permissions module in the Java VMS.

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Maintain Users

When you have located a user, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.

By clicking the secondary actions icon additional actions may be possible.

Main Details of User drawer

Change User Passwords

Find the user to change password. Locate the password input field and fill in the new password.

When all the verifications are met, press enter or click outside of the input field to submit, the password will be changed if no notifications are displaying otherwise.

Find Users

Depending on your access permissions the list of users might not be visible.

The "Users" module can be located from the menu under Setup.

There are several sorting and filtering options available for you to narrow down what you include in the list view.

Dataloy users are by default excluded from this list. To show Dataloy users click the quick filter called "Dataloy Users".

Disable Users

  1. Find the user to disable.

  2. Open the actions menuand click Disable User. This will prevent the user account from logging in.

  3. The user can be found again by filtering on Disabled users in the list.

The actions menu

Multi-Factor Authentication (MFA)

Dataloy offers two types of MFA for our customers.

  1. MFA by integrating with the customer's Active Directory (AD) server.

Guardian Multi-Factor Authentication (MFA)

For customers with OAuth 2.0 authentication, in Dataloy VMS, MFA can be set up with Auth0's Guardian app. This is an intuitive MFA solution that is easy to set up and use.

If you are uncertain if your VMS is set up with OAuth 2.0 authentication, please let us know, and we can check it for you. Send an email to support@dataloy.com

Dataloy will enable MFA on the installation/environment level forcing all users to log in using MFA in the environment it is configured for.

Once activated and configured, the users will be sent a "push-notification" that must be approved in the app. Simply click the "Allow" button, and you are securely logged in.

Setting up the Guardian app for the first time:

  1. Log in using the system's "web" login screen.

    (The URL for this will be provided in case you use the Java version of the VMS)

  2. Follow the instructions on the screen to install and configure the app.

  3. You will scan the QR code shown on the screen with the app, so camera permissions on the phone must be permitted.

  4. When finishing the set-up, a "push-notification" will be sent to your phone.

  5. Click "Allow" to securely complete the configuration.

  6. Log in to the application:

The Java-based version of the VMS:

  1. Log out of the web-based version, as the configuration is now complete.

  2. Start the system and log into the application as you normally do.

  3. Click "Allow" when asked on your phone, and you are securely logged in to the Java-based VMS.

The web-based version of the VMS:

  1. You are already logged in and can continue your work.