Bunker Stock Adjustment

The Bunker Stock Adjustments module enables a user to generate, review, post and store bunker stock adjustments based on already available data in Dataloy VMS. The module is part of the Period-End-Closing process in Dataloy VMS – please read the Period-End-Closing process prior to utilising the Bunker Stock Adjustments module.

The module consists of three sections:

• Pending:

  • Displays generated bunker stock adjustment transactions (including reversals) pending posting to an accounting system.

• Ready For Posting:

  • Displays bunker stock adjustments in queue to be posted to an accounting system.

• Posted:

  • Stores posted bunker stock adjustments.

Once generated, the module displays the transactions (as per set parameters) pending posting to Accounting displaying the difference between the Actual and the Estimate. A reversal record for each transaction with a document date equal to the first day of the next period is also listed. A bunker stock adjustment is identified as BAP (Bunker Adjustment Posted) under Type and a reversal as BAR (Bunker Adjustment Reversal). The generated bunker stock adjustment transactions can then be posted to an accounting system.

The automatic calculation of any bunker stock adjustments needed at the end of a specific period (for example, month, quarter, year), business unit, vessel or voyage, utilising existing Dataloy VMS data ensures consistency between the bunker stock adjustments and all other transactions types (such as invoices, accruals and stock consumption postings). Note: A company/vessel operator must be active to be to run and generate bunker stock adjustments.

The module caters for a number of transaction types, (including reversals where applicable), adjusting its calculations taking into account:

• Bunkers from suppliers received prior to the end of a period - but not invoiced.

• Bunkers on delivery on Time Charter (TC) Out vessels supplied prior to the end of a period - but not invoiced.

• Bunkers on re-delivery on Time Charter (TC) Out vessels received prior to the end of a period - but not invoiced.

• Bunkers on delivery on Time Charter (TC) In vessels received prior to the end of a period - but not invoiced.

• Bunkers on re-delivery on Time Charter (TC) Out vessels supplied prior to the end of a period - but not invoiced.

Utilising bunker stock adjustments is useful to ensure timely delivery of accurate high quality accounting reports, irrelevant of for example an ever increasing fleet size. Bunker stock adjustments must also be made whenever a vessels swtiches from for example performing for Company A to Company B. The module will calculate the amount to be transferred. This can be generated in two types of transactions:

• A transaction crediting stock account in Company A and debits Company A intercompany account.

• A transaction which debits stock account in Company B and credits Company B intercompany account.