Internal TC Relet Creation
An Internal TC Relet links a TC Out contract to a corresponding TC In contract within the same organisation.
Rather than manually creating and configuring a new TC In from scratch, the Create Internal TC Relet action generates the TC In as a copy of the TC Out and automatically establishes the link between the two contracts. Counterparty fields are pre-filled and kept synchronised by the system
Note: The action is available on TC Out contracts only. Once an Internal TC Relet has been created for a contract, the action is disabled — each TC Out contract can have only one linked TC Relet.
Before Starting
Before creating an Internal TC Relet, confirm the following:
The TC Out contract exists.
The charterer on the TC Out contract is linked to a company via the Internal Business Partner field in the Company Master Data.
The Company of the TC Out contract has a linked Internal Business Partner with type Head Owner
Steps
1. Open the TC Out contract
2. Open the three-dot menu and select Create Internal TC Relet
Important: If a connected TC Relet already exists for this contract, the Create Internal TC Relet option is disabled.
The Create Internal TC Relet modal opens.
3. Complete the modal fields
Company / Business Unit
The internal entity for the TC In contract. Defaults to the first company–business unit combination derived from the TC Out charterer company. Required.
Owner
Pre-filled from the TC Out contract's internal business partner. Read-only, cannot be changed in this modal.
Charterer
Pre-filled from the charterer on the TC Out contract. Read-only, cannot be changed in this modal.
The Create button is enabled once all required fields have valid values. If a required field is missing, an inline error message explains what needs to be completed before proceeding.
4. Click Create
VMS creates a copy of the TC Out contract, configured as a TC In and linked back to the original TC Out via the relet reference.
After Creation
Once the Internal TC Relet is created:
Both the TC Out and the new TC In display a Relet badge in the drawer header. The badge is clickable and navigates between the two linked contracts.
The Owner and Charterer fields on both contracts are locked. They are managed automatically by the system to remain synchronised and cannot be edited manually on either contract.
The new TC In contract is ready for further configuration — hire periods, costs, and voyage nominations can be added independently from the TC Out.
What Is Copied
The TC In created by the relet action carries over the main terms of the TC Out contract, including vessel details, contract period, hire rate, payment terms, and other header-level fields.
What Is Not Copied
The following are intentionally excluded from the TC In contract:
Voyages
Voyage history and planned voyages belong to the originating contract and are not transferred.
Default Bank Account
The receiving entity manages its own payment details.
TC Benchmark Percent
Risk benchmarking is specific to each entity and must be set independently.
TC Benchmark Index
Risk benchmarking is specific to each entity and must be set independently.
Exposure Duration
Exposure t is specific to each entity and must be set independently.
Data Synchronisation
After the Internal TC Relet is created, VMS keeps counterparty details synchronised between the two contracts:
The Charterer on the TC Out is kept in sync with the Charterer on the TC In.
The Owner on the TC Out is kept in sync with the Owner on the TC In.
Changes to these values on one contract are reflected automatically on the other. This is why the Owner and Charterer fields are disabled for manual editing on both the relet TC In and the relet TC Out.
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