In this article you will learn more about how to enter and maintain port costs on a port call.
Port costs can be entered in two different ways:
Adding the total estimated port cost directly on the port call, or
Creating detailed service orders for the port call.
In the port call drawer Overview tab locate the Port Cost field in the Port Details section on the bottom right corner. Here you can add the total port costs for the given port call
Service orders can be used to enter a more detailed port costs for each port call. Follow steps in this article Create Service Order to create a Service order.Once the service order is created with the estimated costs and you are ready to apply this Service Order to the port call
1.change the status on the Service Order to Estimate
2.go back to Overview tab
3.check the Use Cost from Service Orders checkbox (read this article if the checkbox is disabled)
Now the total of all service costs added under the Service Costs tab will be displayed in the Port Cost field in the port call drawer Port Details section. At the same time the Port Cost field will be disabled indicating the it can no longer be edited directly in this field.
You'll learn how to accurately track your remaining onboard fuel levels, have control of your per-leg fuel consumption, and find all vital information in one place.
Port call Overview can be found inside the Port Call module (see Ref. 1):
The Overview tab is split into three essential sections:
1. Port and Bunkers
2. Sea Passages
3. Port Details
This section provides a detailed insight into fuel consumption, including the calculation of remaining onboard fuel. It also features an overview of port call events (e.g., Arrival) with respective consumption and editable values (slightly darker background cells). ROB per event and respective dates can be altered or locked (by clicking the lock icon).
Bremen is the first port call on a voyage. The voyage has 100 MT of remaining onboard FO and 200 MT remaining onboard MGO fuel. The arrival event (ROB) contains a summary of remaining fuel, accounting for the consumption at sea (consumption between ballast/previous port call departure and current port call arrival): 100 MT of FO and 170.50 LS MGO. The same logic applies to future events (e.g., Departure ROB would correspond to Arrival ROB minus consumption in Port), further port calls, and even the next consecutive voyages.
The Sea Passages section includes sailing-related port call data that can be modified.
This section provides an overview of the formal and financial sides.
The top row suggests the days-related information, answering such questions as 'How long are we in the port?', 'How much extra time has the vessel spent in port?', 'How much time did it take to Load/Discharge Cargo?', 'How long did the transit out take', and 'How many total days were spent in the port'.1
Initial opening balances per bunker type can be added in the Voyage module, the tab.
The second row contains the port cost-related data - port cost and currency, and a function to use the total of 'Our' port costs from . Also see ''.
The third row is an overview of the handling cost for this port call. The two fields are always disabled and are only for information. When the checkbox is unchecked the handling costs is from the cargo port, if it checked the handling cost will be calculated from instead. Also see '.
If you prefer to always use the cost from Service Order you can automate this functionality by asking your Administrator to enable this under the System Settings
Once this functionality is enable the Use Cost from Service Order checkbox in the Port Call drawer will be disabled and the users will no longer be able to override this.
It will still be possible to enter a total estimated port cost in the Port Call drawer or create a drafted Service Orders and update them as needed without impacting any other calculations.
Once the Service Order status is changed to Estimate, Revised or Final it will no longer be possible to do any changes of port cost directly on the Port Call.
A checkbox used to manually decide whether to use 'Handling Cost Rate' from the Cargo Ports, or a calculated 'Handling Cost Rate' from Service Orders of the Port Calls.
The 'Use Handling Cost from Service Orders' can be found in these places:
Port Call drawer -> Overview tab (editable)
Port Call drawer -> Service Order tab (editable)
Service Order drawer -> Main Details tab (non-editable)
Let's look at the Cargo Port = Stavanger (L), which has the complimentary Port Call = Stavanger (L).
By default, this checkbox is set to false. It will at this state retrieve the value set in the 'Handling Cost Rate' field of the Stavanger Cargo Port, which you can set manually inside of the Edit Cargo Port modal:
You can set it to true by following either one of the first two options listed within the "Where to find" section above. By setting it to this state, 'Handling Cost Rate' will be calculated based of the Stavanger Port Call's Service Order Line Amount considering the Cargo Port's 'Handling Cost Currency' and 'Handling Cost Measurement'
This Handling Cost Rate value is useful when, for instance, working with the Service Order's Handling Cost Allocation feature. Make sure you have the below "Requirements" first!
Requirements:
a Cargo(es) with B/L Quantity, or Booked Quantity > 0
a Cargo(es) with Weight Factor > 0
a Cargo(es) with Handling Cost Rate > 0 on the Cargo Port(s)
Additional, if ticking the checkbox:
a Service Order(s) with a Service Order Line(s) on the complimentary Port Call(s)
this Service Order Line(s) needs to have
a Service of type 'Handling Cost'
an Amount (Estimated) > 0
