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Create Laytime Calculation Dialog
Open the Laytime Calculation module in the Operations section.
Click Create Laytime Calculationin the top right corner.
Fill in all required fields listed below in the Create New Laytime Calculation window.
Click Create.
* Only available when not creating a laytime calculation from the voyage drawer.
Field Conditions
Each field narrows down the next choice. Once a Vessel has been selected, the Voyage - Counterpart field will be enabled. With both Vessel and Voyage - Counterpart selected, the related cargo ports will appear underneath.
At least one cargo port MUST be chosen.
Vessel *
Used to filter Vessels
Voyage - Counterpart
Combines the voyage reference and cargo counterpart
Responsible Charterer
Responsible charterer, default to the current user
Cargo Ports
Cargo Ports to be included in the calculations
Calculation of periods in laytime in cargo ports
The Laytime Calculations module can be located from the menu under Operations.
From version 6.39 users with the Laytime Contributor role have the option to delete Laytime Calculations. Deleting a Laytime Calcluation will run the Voyage business logic and re calculate things that have been changed by the Laytime Calculation. • Please notice that Fixed demurrage and Fixed Dispatch that were added in the laytime to all connected ports would NOT be deleted from the ports after the laytime was removed! To delete a Laytime Calculation you must first access the laytime calculation drawer, you can go about this in 2 ways: 1. Open the Voyage drawer that the Laytime Calculation is connected to -> Click on the Related tab -> Pick the Laytime Calculation you desire to delete from the Laytime Calculations list. 2. In the main VMS menu click on Operations -> Laytime Calculations -> Either use the quick filters to find the relevant Laytime Calculation or pick it out from the list. Once you are in the Laytime Calculation drawer you will see a new button was added:
When clicking on the button you will be prompt to confirm/cancel the deletion, if there are any ports connected to the Laytime Calculation a notice will appear about it in the deletion modal:
Once you confirm all Laytime Events will be removed and only the events connected to Port Calls / Cargo Ports will remain and the Business Logic for Voyage would be run to re-calculate changed to the Voyage.
Laytime Calculation List and Filters
Open the Laytime Calculations module in the Operations section.
There are several sorting and filtering options available for you to narrow down what you include in the list view.
Cargo Ports Panel List
Cargo ports in the panel list are sorted ascending by the cargo port's port call sequence .
Adding a cargo port:
In the cargo ports section, click the create iconin the right corner.
Selected cargo port(s).
Click Create. The new cargo port will appear as a new panel in the panels list
Cargo ports listed in create dialog are NOT already included in the laytime calculation.
Panel fields
Each panel contains a summary of the cargo port with the following fields:
Reason for call
Port
Terminal
Quantity
Commodity
Removing a cargo port:
Click Remove in the dialog that appears to confirm removal.
Cargo ports that have been removed can be re-added by clicking the create icon as mentioned above.
Cargo Port Related Fields
When expanding a cargo port panel, a section for displaying and editing certain fields of the cargo port can be found. The number of fields visible depends on the type of port call, aggregation and more.
Field name | Description |
---|
In the panel of the cargo port to be removed, click the delete icon.
By clicking the expand icon on a panel, the following sections can be viewed and managed:
Cargo Quantity | Shows the total cargo quantity on the cargo port |
Laydays Commence | Laycan From date of Cargo (Load Port only) |
Laydays Cancelling | Laycan To date of Cargo (Load Port only) |
Demurrage Rate | The rate for demurrage |
Despatch Rate | The rate for despatch |
Free Despatch | Checkbox for Free Despatch |
Loading/Discharging Rate | Loading/discharging rate on a port, depending on type of port |
Rule | The rule for the selected port |
Laytime Terms | Laytime terms for the selected port |
Share of Laytime Used | Percentage of laytime used |
Prorate | Checkbox for Prorate |
Time Used | The amount of laytime used on the selected port |
Time Allowed | The amount of laytime allowed for the selected port |
Demurrage | The amount of demurrage for the selected port (only if Demurrage) |
Despatch | The amount of despatch for the selected port (only in non-reversible) |
Time Lost | The amount of time lost in the selected port (only if Demurrage) |
Deducted Time | Total amount of "Time not to count" on port (only in non-reversible) |
List Of Events
When expanding a cargo port panel, the statement of facts section can be found. This section contains a list of events imported from both the cargo port and the port call port log. You can control which events are shown here by going to Master Data -> Events. Here you have a list of events (More can be added with the blue + icon), here is a small example of some of the events that can be found there:
You can find more information regarding events here: Event. Please note that only events fitting the vessel type in question will appear here. More information can be found in the provided link.
As of version 6.31 Adding new events to Statement of Facts will be possible, Users will also be able to delete events. Adding an event will add it to both the Statement of Facts list and to the list of events for the port log connected to that Port Call but deleting an event will only remove it from statement of facts.
To add an event click on the blue + icon, select the event and date (both required) and click Add.
After confirming you will see the new event added to your Statement of Facts list for this port. Your selected new event should appear with the selected date and time:
To edit or delete an event simply click on the the row that contains it, Here you can edit the date or select delete in the modal that appears and confirm - Note that this will delete it from the Statement of Facts list but NOT from the port log event list in the port call drawer while editing the date will effect both locations.
Laytime Calculation Panel
When you have located a laytime calculation, click on it and the details will show in a panel (so called "drawer") on the right hand side. The panel will also open after creating a new laytime calculation.
The panel contains an Overview tab for maintaining a laytime calculation and managing the cargo ports.
Laytime Statement can be printed from the PDF icon top-right in the Laytime Drawer.
Event
Description
Arrived
Date of arrival to cargo port
Berthed
Date of berth
Departed
Date of departure from cargo port
Laytime Commenced
Date laytime period starts
Laytime Completed
Date laytime period ends
Time Not To Count List
The cargo port panel contains a list of all periods not to be counted.
Time to count can also be viewed in the table and are calculated after each new not to count period is added. They are not editable.
Click the create icon on top of the list.
Fill in all required fields listed below in the Add Time Not to Count window.
Click Create.
Change the fields in the Edit Time Not to Count window.
Click Save.
This is the default view of the Timesheet table. This view shows a collapsed view of the Timesheet items, in which each item has a span of laytime commenced to laytime completed. The stoppages added (the time not to counts) will be shown in their own separate rows:
This detailed view shows all the Timesheet occurrences of the Laytime Calculation. Here, each item shows the list items day-by-day:
Click the edit icon on the right side of the not to count row.
By clicking on the Expand icon on the right side, the list will show all Timesheet items occurrences.
By clicking on the the Collapse icon on the right side, the list will go back to compress all the Timesheet items into one-line time period:
Fields
Description
From Date
Start of not to count period
To Date
End of not to count period
Laytime Calculation Drawer Fields
The top section of the overview tab contains key information about a laytime.
The next section contains the following fields that can be edited.
An aggregation can be the following types:
Averaged
Reversible
Non-reversible
A laytime calculation panel also contains a section for managing cargo ports:
Fields | Description |
Aggregation | Type of aggregation |
Demurrage Rate | Rate of demurrage |
Despatch Rate | Rate of despatch |
Currency | The currency of the laytime calculation |
Fixed Demurrage | Fixed demurrage for the laytime calculation |
Fixed Despatch | Fixed despatch for the laytime calculation |
Responsible Charterer | The responsible charterer for the laytime calculation |
Editing Laytime Calculation Status
In the header of a selected laytime calculation panel, the current status can be viewed. Clicking on it will activate a dropdown menu and a new status can be selected. A laytime calculation can have one of the following statuses:
Status
Description
Draft
Calculation is being edited
Awaiting approval
Calculation is sent for approval
Settled
Calculation is approved and ready for using