Accruals are generated based on already available data in Dataloy VMS. They are used for proration of cost and revenue for an accounting period and for period-end-closing, i.e. matching cost and revenue to the accounting period in which they were earned/incurred rather than when payment was received/made.

On the Finance Accruals module, the Generate button is located on top of the top left corner of the table with the accruals.

Once generated, the module displays the accruals (as per set parameters) pending posting to an accounting system. Accruals will only be generated for open voyages. Each will have a document date equalising the last day of the period the accruals were generated for. A reversal record for each accrual with a document date equal to the first day of the next period is also listed.

The Generate Modal:

When clicking the Generate button in the top left corner, a modal will appear where you can select month/year, company, business unit, vessel and voyage fields as well as check off boxes for Write All, Keep Estimates and Create Voyage Snapshot to generate bunker stock adjustments.

Fill in the required fields and optional fields if desired. For business unit and company it is possible to select multiple. Then click confirm to generate accruals with the corresponding parameters.

Required fields:

• Month

• Company OR Business Unit

Optional fields:

• Company OR Business Unit(if the other is already selected)

• Vessel

• Voyage

• Write All (Include Zero AccrualsI)

• Keep Estimates

• Create Voyage Snapshot

When you are in the Accruals page, and inside the Accruals tab, the Batch Post button is located on top of the top left corner of the table with the accruals. Click the button to batch post accruals and the modal below will appear on your screen.

Fill in the Month/Year field, and Business Units if wanted. When clicking 'Post' a pop up will appear telling you how many documents will be posted. Press the 'Post' button to complete posting.

When clicking the Accruals tab you will be presented with a list of all the accruals.

There are several sorting and filtering options available for you to narrow down what you include in the list view.

The list has a total sum at the bottom of the list of the following columns:

• Onhire Days

• YTD Estimated Amount

• YTD Actual Amount

• Accrual Amount

There are two tabs. One for main details and one for Comments. In the comments tab, as in most drawers, you can enter comments, and read up on previous comments made related to this specific Bunker Stock Adjustment.

Select the tab corresponding to the view you would like to see in the Accruals module.

Accruals is showing a list of Accruals.

Bunker Stock Adjustments is showing a list of bunker stock adjustments

Actuals is showing a list of actuals

Time Correction is showing a list of Time Correction records.

The list is display either as a table or as cards, depending on the width of your screen

Columns in the list are as follows:

• Document Type

• Document No

• Document Date

• Account

• Vessel

• Voyage Reference

• Business Partner

• Document Text

• Currency

• Amount

Sorting and Filtering

Generating Bunker Stock Adjustments

When clicking the Generate button in the top left corner, a modal will appear where you can select month/year, business unit, company and vessel to generate bunker stock adjustments.

Fill in the required fields and optional fields if desired. For business unit and company it is possible to select multiple. Then click confirm to generate bunker stock adjustments with the corresponding parameters. Required fields:

• Month

• Business Unit OR Company

Optional Fields:

• Business Unit OR Company (if the other is selected already)

• Vessel

When you are in the Accruals page, and inside the Bunker Stock Adjustments tab, the Batch Post button is located on top of the top left corner of the table with the bunker stock adjustments. Click the button to batch post bunker stock adjustments and the modal below will appear on your screen.

Fill inn the Month/Year field, and Business Unit if wanted. When clicking 'Post' a pop up will appear telling you how many documents will be posted. Press the 'Post' button to complete posting.

When clicking the time correction tab you will be presented with a list of all the time corrections with the following columns

• Vessel

• Voyage Reference

• Year

• Month

• Onhire Days

• Offhire Days

• Idle Days

• Total Days

• Status

For filtering the time corrections, there are multiple available filters in the top right corner.

Generate Time Corrections

By clicking the Generate button a modal will appear where you can select:

• From Date and To Date which are required.

• Company or BusinessUnit, at least one of them must be filled in.

• Vessel which is optional.

Fill in required values and press Generate, the Generate button will be disabled if required fields are not filled in.

Freeze Time Corrections

By clicking the Freeze button a modal will appear where you can select from date, to date and business unit to freeze time corrections.

Fill in all the fields. It is possible to select multiple business units. When pressing confirm, the time correction matching the dates and business units will be frozen.

When clicking the Accruals tab you will be presented with a list of all the accruals.

There are several sorting and filtering options available for you to narrow down what you include in the list view.

The list has a total sum at the bottom of the list of the following columns:

• Document Amount

When you have located an accrual , click it and the details will show in a panel (so called "drawer") on the right hand side.

In the Main Details tab you can view details about the accrual. If there is a voyage snapshot connected to the accrual, you can press the icon next to Main Details to open the snapshot of the voyage.