# Maintain Template Voyages

When you have located a template voyage, click on it and the details will show in a drawer on the right hand side. The drawer will also open after creating a _new_ template voyage.



### Template Indicator

Template voyages have the template label next to the status selector to indicate that it is a template voyage.

![Template Indicator Label in Grey](https://content.gitbook.com/content/3YvcHAhHyJzgnBuhjpqn/blobs/a3aIQ1sp0e5cKqFFNMXv/Skjermbilde%202024-02-29%20kl.%2013.15.14.png)



### Scheduled Voyages List

Template voyages have an additonal "Scheduled Voyages" tab. Voyages that are created from the selected template voyage are listed in this Scheduled Voyages tab. To create a new scheduled voyage click **Add** <img src="https://content.gitbook.com/content/3YvcHAhHyJzgnBuhjpqn/blobs/EoOCJV21yuBeGV04APXz/create-24px.svg" alt="" data-size="line"> in the top right corner of the list. This will bring up a modal allowing you to choose between creating a single scheduled voyage, or multiple based on user input or import.

<figure><img src="https://content.gitbook.com/content/3YvcHAhHyJzgnBuhjpqn/blobs/nlIR4dJiyIkQ7WTqXkow/Skjermbilde%202024-02-29%20kl.%2013.51.00.png" alt=""><figcaption><p>The list of scheduled voyages based on the template voyage.</p></figcaption></figure>

<div data-full-width="true"><figure><img src="https://content.gitbook.com/content/3YvcHAhHyJzgnBuhjpqn/blobs/SZLeaEusGz4Zc0QhYMRP/Skjermbilde%202024-02-29%20kl.%2013.21.05.png" alt=""><figcaption><p>Create single scheduled voyage.</p></figcaption></figure> <figure><img src="https://content.gitbook.com/content/3YvcHAhHyJzgnBuhjpqn/blobs/B9iltvVfa5DkNuO1YLps/Skjermbilde%202024-02-29%20kl.%2013.21.17.png" alt=""><figcaption><p>Create scheduled voyages by setting a start and end date, and specifying the number of voyages in between.</p></figcaption></figure> <figure><img src="https://content.gitbook.com/content/3YvcHAhHyJzgnBuhjpqn/blobs/ZFX4EpFHyUJiBmpYtgtr/Skjermbilde%202024-02-29%20kl.%2013.21.25.png" alt=""><figcaption><p>Create scheduled voyages by setting a start date, and specifying the number of voyages and days between them.</p></figcaption></figure> <figure><img src="https://content.gitbook.com/content/3YvcHAhHyJzgnBuhjpqn/blobs/vSyA5ZBro0HgwIobe8Eg/Skjermbilde%202024-02-29%20kl.%2013.22.09.png" alt=""><figcaption><p>Create scheduled voyages by uploading a spreadsheet containing a column of dates and references.</p></figcaption></figure></div>



The "Schedule Voyages with fixed endpoints" option lets you define the number of voyages and an interval in which they will be evenly scheduled in.

When choosing "Schedule Voyages with fixed intervals", you instead define a start date, the number of voyages required, and then the number of days or months in between each voyage.

If using the "Import from Excel" option, the voyages are created in a slightly different manner. After uploading an .xlsx or .csv file, you choose which column to use for the planned B/L date and cargo reference. The laycan fields are optional, but if one is selected, both must be. The system will then create a number of voyages equal to the number of rows in the file, and set the planned B/L date and cargo reference on the performance cargo of the voyage. If laycan fields have been selected, those will also be set. Note however, that unlike the two other options for creating multiple voyages, the voyage start date is not set.



### Edit Option Status from scheduled voyages list

You can edit the option status of one or more scheduled voyages by clicking the checkboxes to the left, then clicking on the _edit_ pencil-icon on the blue header that appears. Only voyages marked as Optional can have an option status different than "Not declared".

<div><figure><img src="https://content.gitbook.com/content/3YvcHAhHyJzgnBuhjpqn/blobs/seaon9R5zHY5ZCyJ2Pwq/image.png" alt=""><figcaption><p>Edit Option Status when multi-selecting</p></figcaption></figure> <figure><img src="https://content.gitbook.com/content/3YvcHAhHyJzgnBuhjpqn/blobs/o0uPFCFN457RKalp3Km3/Screenshot%202023-04-04%20at%2014.04.31.png" alt=""><figcaption><p>Setting the option status for all selected voyages</p></figcaption></figure></div>



### Edit Option Status from voyage drawer

When opening one of the scheduled voyages from the list that has been marked as Optional, an additional option status chip is visible. Clicking it will allow you to set the option status from the voyage drawer.

<div><figure><img src="https://content.gitbook.com/content/3YvcHAhHyJzgnBuhjpqn/blobs/GoAm1uCfhXz9aD3f98zH/Screenshot%202023-04-04%20at%2014.07.53.png" alt=""><figcaption><p>Option Status Chip on the Voyage Drawer Header</p></figcaption></figure> <figure><img src="https://content.gitbook.com/content/3YvcHAhHyJzgnBuhjpqn/blobs/9wbiRMUgraiJTeYgbqSr/Screenshot%202023-04-04%20at%2014.10.11.png" alt=""><figcaption><p>Statuses to choose from</p></figcaption></figure></div>

If the voyage has not been marked as Optional, you can set it in the _secondary actions_ menu by clicking "Mark as Optional". To remove the Optional mark, open the menu again and click on the option.

<figure><img src="https://content.gitbook.com/content/3YvcHAhHyJzgnBuhjpqn/blobs/XuRiTbF6bukwBYxboyY1/Screenshot%202023-04-04%20at%2014.47.46.png" alt=""><figcaption><p>Mark as Optional in Secondary Actions</p></figcaption></figure>

The option status is also available in the tooltip of the Commitment voyages in the [Scheduler Board](../../fleet-plans/gantt-board) in FAS.



### Restrictions on Option statuses

* Option Status field is mandatory on a cargo
* Status chip dropdown is only visible when the optional field is checked on the performance cargo (or the voyage is marked as optional)
* Mark as Optional/Remove Optional mark is not available and/or is disabled for Template voyages and for voyages with statuses: 'Nominated', 'Operational', 'Operationally Closed', 'Invoiced' and 'Closed'
* Not possible to mark a voyage as optional if there are no cargoes present
* Not possible to change the voyage status of an optional voyage with option status that is not 'Declared' to a status beyond 'Allocated' (i.e. 'Nominated', 'Operational', etc...)&#x20;





Follow the link below for further information on the Voyage drawer:

{% content-ref url="../../../../voyage-management-system/step-by-step-guides/voyages/maintain-voyages" %}
[maintain-voyages](../../../../voyage-management-system/step-by-step-guides/voyages/maintain-voyages)
{% endcontent-ref %}

