Layout:

The Cargoes module is divided into the Allocated cargoes and the Unallocated cargoes. In each tab, you can filter the cargoes based on several key endpoints to effectively view the required information on your screen. There is a sort icon to the far right, with different options for sorting the list as well. You can read more here: Sorting and Filtering Lists.

Below you can click to read how to create different types of cargoes:

To efficiently create a cargo, and link them with CoAs, you can create a cargo based on a CoA Template. The CoA Templates are the template cargoes that are maintained in the CoA module.

Steps:

1. Open the Cargoes module from the menu on the left.

2. In the top right corner, click Create .

3. Select Create New Cargo From CoA Template.

4. In the modal, select a CoA template to create the new cargo. The fields that are pre-filled are the ones that were filled in when creating the CoA itself, which the new cargo will inherit.

5. Click Create.

The modal:

Feature:

• The modal is now draggable, making it easier to see the information "behind" the modal. Hover over the title or the top of the modal to activate it.

• Looks and works quite similar to Create Voyage From Template.

A cargo can be created on a TC voyage either by using the Last Cargoes section in the Voyage drawer Overview tab, or by using the cargo list in the Cargo tab.

Cargo Restrictions:

• You cannot create a cargo from CoA templates

• You cannot create a cargo if there are no load- or discharge port calls on the voyage

  • Even when we have the delivery/redelivery port calls

  • You need to create at least one loading- and discharging port calls on the voyage schedule (unique values)

• You can only create cargoes with cargo ports based on the port calls in the voyage schedule

  • The port selectors on the upper-left side of the modal are restricted to only display these cargo ports (also with its attached terminals)

Drawer Restrictions:

The following actions are disabled from the secondary drawer actions:

• Unallocate Cargo

• Allocoate Cargo

• Relet

• Transship

• Preship

• Transfer

Drag & Drop Restrictions:

In the FAS Cargo Management board, these following actions are disabled:

• Dragging an unallocated cargo to a TC voyage

• Dragging an allocated cargo on a TC voyage to Commitments

• Dragging an allocated cargo from one TC voyage to another voyage (TC or not)

Import Button

From this version, you can now can create cargo(es) by uploading/import straight from an Excel worksheet. In the Unallocated cargoes list, you can click on this import button:

Import Cargoes from Excel

Then, you can follow these steps:

1. Click on the Import button displayed above

2. A modal (or "dialog box") will pop-up:

All the fields are disabled until you upload/import a supported file (only .xlsx and .csv files). You can only import one file at a time, but one file can consist of many cargo rows!

1. You can proceed by clicking the blue Upload File button.

2. After choosing a supported file from you computer, you can view the filename to the right of the Upload File button, along with a "preview screen" below all the now-enabled fields:

All the required fields (*) must be filled in this step. As you go along with choosing the different fields from the dropdown menus, the "preview screen" will mark with a light-blue highlight on the fields have been selected. Meaning, you could upload your own customized Excel sheet with various header- and cell values, but you can then in the modal pick-and-choose which fields you actually want on the cargo, when creating it.

Remember that only the first row of your Excel sheet are the Header values! The rest are the cell values within their respective columns.

1. After choosing the different values into the fields, and you are full-filling all the requirements below, then you can go ahead and create the cargo by clicking Import

2. You should now be able to see your newly created cargo at the top of the Unallocated cargoes list

Validations before Creating

We have two different types of validations in this modal. Either one, or both, of them will show up at the bottom of the modal, if encountering any inconsistencies while uploading:

(1) One is yellow-colored, and shows inconsistent data types in the cells of your Excel sheet:

This particular validation highlights the "Planned BL Date" column, and detects that two or more cells has inconsistent values within this column. E.g. one cell is read as a number value, while two cells are read as date values. In this case, the number-cell should be changed to a date value, so that the modal can read it properly as a date value. Make the change in your Excel sheet, and then re-upload the file.

This validation can highlight multiple columns with inconsistencies in data types, and not just one at a time.

(2) The other one is red-colored, and shows Reference or Master Data inconsistencies, i.e. data errors in your Excel sheet:

This particular validation highlights the "Commodity" column, and detects that "Row 2" within this column has a commodity named "Bananas" that does not exist in the system. In this case, you have two options:

a) replace "Bananas" with an existing Commodity in your Master Data, in your Excel sheet, and then re-upload the file

b) create a new Commodity "Bananas" in your Master Data first, and then re-upload the file.

This validation can highlight multiple columns and rows with inconsistencies in Master Data or references, and not just one column and/or row at a time.

Requirements for Importing

Before actually creating a cargo by importing from an Excel worksheet, these requirements must be full-filled:

• A supported Excel file must be uploaded/imported (only .xlsx and .csv files)

• All required fields (*) must be filled in with supported values

• No data types inconsistencies

• No Master Data inconsistencies

• No duplicate cargo references, or references to existing cargos

Once all of these requirements are full-filled, the Import button will be enabled, i.e. blue-colored, and you can then go ahead and create the cargo!

Steps:

1. Open the Cargoes module from the menu on the left.

2. In the top right corner, click Create .

3. Select Create New Cargo.

4. In the modal, you can fill in the required fields and add any additional information about the new cargo.

5. Click Create.

Required fields:

• Load Port

• Discharge Port

• Counterpart

• Commodity And Sub-commodity

New design:

The new Create Cargo modal has a new design to increase the productivity while creating a cargo, is more user-friendly and has more useful features altogether. Click on the picture below to get a better view of the details:

New Create Cargo Port modal:

Similar to the design above, we now have a new Create Cargo Port modal:

Features:

• With the new multiple value component in the Create Cargo modal, you are now able to add multiple Load- and Discharge- cargo ports to the new cargo.

• The fields are divided into 2 sections, while the 3rd section displays the Timeline component of the cargo ports that are added. In the Create Cargo Port modal, there are 2 sections, in which the 2nd one contains the Timeline.

• It is possible to drag and drop the ports in the Timeline component to change the order of the cargo port rows, in both of the modals.

To maintain the cargo click the cargo in the list. The selected cargo will be opened in a cargo drawer where you can edit fields, copy cargo, create a pdf from the booking and so forth. Click the cargo drawer page here to see more details.

The VMS contains all cargoes created in your system. To access the Cargo lists, you can navigate in the left-side menu to the "Cargoes" module. This will display 3 different cargo lists: Allocated, Unallocated and Sub-cargoes:

Both the lists Allocated and Unallocated shows cargoes of all statuses and types, while the Sub-cargoes list shows the sub-cargoes linked to different cargoes.

Allocated

This list contains of all the allocated cargoes. Meaning, cargoes created on and/or allocated/moved to voyages. Multiple cargoes can be allocated on the one and same voyage. You can hereafter open one of the items on the list, to view the Cargo drawer.

Unallocated

This list contains of all the allocated cargoes. When creating a cargo from scratch, this is where that cargo will be placed, by default. These cargoes don't belong to any voyages yet, but once you click on one of the items on the list, you can perform different Cargo drawer actions, e.g. allocating the cargo.

Click here to see an overview of the different ways to create a cargo.

Sub-cargoes

This list contains of all the sub-cargoes linked to cargoes. These do not have a drawer, but when clicking on one item from the list, you can see a modal (or "dialog box") pop-up on the screen. Multiple sub-cargoes can be linked on the one and same cargo.

You can read more about Sub-cargoes here.

Sorting & Filtering

There are several sorting and filtering options available for you to narrow down what you include in the list view.

KPIs

At the top in the main details you will find the KPI-cards.

• First tile: Cargo quantity is the actual quantity, and booked is the booked quantity.

• Second tile: Freight is the total freight for the cargo.

• Third tile: Commission and various costs.

• Fourth tile: Net Fio is all cargo related revenue aggregated and then deduct all aggregated cargo cost - divided by the quantity of the cargo.

Main Cargo Details

Below the KPI tiles is the Main Cargo Details section on the left side:

Additional Field Explanations:

All fields that are enabled can be changed from this view. The following fields will be disabled under the following conditions:

Overview of Fields:

Stowage

Below Main Cargo Details section, there is a section for inputting fields and checkboxes regarding the stowage values of the cargo:

Cargo Port Timeline

Below the KPI-cards on the right side is the Cargo Port Timeline together with LayCan dates. Laytime used is the estimated laytime allowed. The date fields are validated and if the validation fails the date field that needs to be corrected is highlighted in red and there is a short message under the date field indicating what is wrong.

Editing a Cargo Port will give you access to a few more fields, for instance Handling Cost, Laytime Terms and related fields.

Bunker Adjustments

On the right side, below the Cargo Port Timeline section, you can create/edit and view a list of Bunker Adjustments on the cargo:

For both of these options you will be able to choose the bunker types: DL (LS MGO), DO (MGO), FL (LS FO) or FO. You can also input/edit the other fields, such as: Min Price, Max Price, Adjustment Factor/Agreed Consumption and Price. The Price field is still editable even though the input of the Min-/Max Price fields calculates the average price.

The total adjustment is calculated if the price is outside the minimum/maximum range, i.e:

• Min range: 500, Max range: 550, Price: 600 => Positive adjustment

• Min range: 500, Max range: 550, Price 400 => Negative adjustment

This calculation you can see as the price value in the second KPI tile by the last field called Bunker Adjustment:

Overview of BA Fields:

Miscellaneous

On the right side, below the Bunker Adjustment section, you can enter external reference, Trade, Cargo Text, Comment, Company, Business Unit and Cargo Operator:

Relets and Transshipments

At the bottom of this tab there is be a list of Relets and Transhipments for the cargo:

In the Sub-cargoes tab you may enter sub-cargoes

By clicking the blue plus icon in the top right corner you can create sub-cargoes.

Once clicked the below modal will appear:

Once the required fields are filled in the create button will be activated and you may create the sub-cargo. The modal for editing a sub-cargo is identical.

In the Commissions tab you can create new commissions by clicking the -icon to open a dialog to enter values, where "Broker" is mandatory:

Once clicked the below modal will appear:

Once the required field is filled in the create button will be activated and you can create the new Commission, which then will appear in the table in the Commissions tab.

To efficiently create a cargo, you can create a cargo based on an existing cargo.

Steps:

1. Open the Cargoes module from the menu on the left.

2. In the top right corner, click Create .

3. Select Create New Cargo From Existing Cargo.

4. In the modal, select a cargo to create the new cargo

5. Click Create.

The modal:

You are able to keep in control of all your organisations inserted cargoes using the cargo module in VMS.

In the Payment Terms tab you can enter the payment details as per above fields.

Header

When you open the cargo drawer you see on the top left the vessel and voyage the cargo is allocated to, if it is an allocated cargo. You can click both chips to open the vessel drawer or the voyage drawer.

You also see the Cargo Type, which is automatically set by the system.

Tabs

By clicking the various tabs you get the relevant information about the cargo. Check out the next pages for information about the different tabs.

Actions

On the right side you have primary actions; PDF and copy. The three dots is a dropdown with secondary actions for the drawer. If you click the three dots you will be presented with the below view as a drop down:

You can convert the cargo to relet to change the cargo to be a freight cost instead of freight revenue.

And finally you have the option to view the audit log or append attachments to the cargo.

In the Freight Rate Tiers tab, you can create, edit and delete different freight rate tiers for the cargo. It is also possible to choose between a tiered and a volume rate model.

Tiered: In tiered pricing, the per-unit freight rates are assigned to quantity-based ranges (tiers). When calculating the total freight, quantities are purchased from successive tiers, starting from the lowest. Example: In the below example, a cargo of 8000MT would have a freight rate of 11 USD for the first 4999MT and a freight rate of USD 12 for the remaining 3001MT. The freight rate will show as a weighted average on the cargo.

Volume: Here too, the freight rate is quantity-based. However, the per-unit freight rate is dependent on the range within which the total quantity falls. So, under this model, you would define the quantity ranges and the per-unit freight rate for each. Example: In the below example, a cargo of 8000MT would have a freight rate of 12 USD for the entire quantity.

If a cargo has one or more tiers in this section, the Freight Rate and Rule field in the section will be uneditable. Rule will also be changed to Rate.

To delete one or more tiers, click on the checkbox mark on the left side of the list. Doing so will bring up the button to delete the tiers. Clicking on the button will bring up a confirmation modal.

At the top of the drawer you can find a dropdown menu with available statuses for a cargo, which will open by clicking on the current status:

The cargo status is a helper for you to understand where in the process you are. All statuses apart from 'Clean Fix' are the same in the sense that they do not change the functionality of the system. When you set the cargo status to 'Clean Fix', the Cargo Quantity in the Cargo drawer changes to be B/L Quantity. Meaning, when changing the Cargo Quantity on a 'Clean Fix"'cargo, it only changes the B/L Quantity, and not the Booked Quantity.

Transitioning the Status to 'Loaded':

For a cargo, you can change the status to 'Loaded' only from the status 'Clean Fix'. You are also able to change back to 'Clean Fix' from the status 'Loaded'. The same Deadfreight/Overage, Booked Quantity, etc. calculations will happen when in these two statuses. Likely, this status will be used to mark the last transition of a cargo.

When Nominating a Voyage

All cargoes on a voyage will have their status changed to 'Clean Fix' when the voyage is changed to 'Nominated' status. The only exception to this is if the cargo already has status 'Loaded'.

A relet can be defined as the act of sub-chartering a cargo to other owners to transport. A relet always covers the entire voyage of a relet cargo.

Relets are listed at the bottom of the cargo drawer under "Relets and Transhipments".

Relet a Cargo

1. Open the Cargoes module in the Core section.

2. Click a cargo in the list to open it in a drawer.

3. At the top right in the drawer, click More and select Relet to Another Owner.

4. Fill in the "Owner" field and click Confirm.

Reletting a cargo will create a copy holding most of the same data of the cargo to be relet in the system. This new cargo has cargo type and thus it is has a freight cost instead of a freight revenue.

Delete a Relet

1. Find the cargo that was relet.

2. Find the relet listed under "Relets and Transhipments" in the cargo drawer and click to open it.

3. At the top right in the drawer, click Moreand select Delete.

Synchronisation

Editing the cargo quantity, measurement unit, commodity or the planned BL Date of a relet cargo or its connected cargo will trigger an identical change on the other cargo to keep them synchronised on these fields.

1. Click a cargo in the Cargoes module list.

2. When the drawer opens, open the action menuin the top right.

3. Click the Allocate Cargo button to open a dialogue for allocation.

The allocation dialogue is a three-step process. Once you have selected a vessel, a list of all the voyages on the vessel will appear. Sort and filter the list to find the exact voyage you want, select it, and a preview of the voyage schedule will appear, with cargo ports on the left, and port calls on the right. The scheduler will attempt to link the existing port calls on the voyage with the cargo's cargo ports. If no port call exists, a new one will be created at the end of the voyage. These are denoted by a blue "NEW" chip. You can re-arrange the port calls by dragging and dropping.

When allocating, the cargo will also have its company and business unit changed to the voyage's company and business unit. You can edit the cargo's company and/or business unit after the allocating if you want it to be different from the voyage's.

Click Allocate to allocate the cargo. Any new necessary port calls will be created on the voyage.

In the various Cost/Revenue Tab there will be two tables. One table for various cost and one for various revenue.

To add a Various Cost click the blue plus icon in the top right corner. Once clicked the below modal will appear.

Once the required fields are filled in the create button will be activated and you can create the Various Cost.

To add a Various Revenue click the blue icon in the top right corner. Once clicked the below modal will appear:

Once the required fields are filled in the create button will be activated and you can create the Various Revenue.

To delete either a Various Cost or a Various Revenue select the item from the table by clicking the checkbox on the far left side.

Once one or more items are selected you can click the trashcan to delete the selected item(s).

In the comments tab there is a list of previous comments made, and at the bottom you can add new comments.

A transshipment is the shipment of cargo to an intermediate destination, then by a different vessel to another destination. It is a type of relet created from a cargo booking from a particular discharge port at the end of an original booking.

A preshipment is another type of relet created from a cargo booking. It is the transportation of a cargo from a location to that cargo's load port in an existing cargo booking.

Transshipments and preshipments are listed at the bottom of the cargo drawer under "Relets and Transshipments".

Transship or Preship a Cargo

1. Open the Cargoes module in the Core section.

2. Click a cargo in the list to open it in a drawer.

3. At the top right in the cargo drawer, click Moreand select Transship or Preship.

4. Fill in the fields listed below.

5. Click Confirm to relet the cargo.

Transshipment

The To Port will be automatically added to the cargo field Final Destination.

Preshipment

The From Port will be automatically added to the cargo field Place of Origin.

If you click the Connect to CoA button in the secondary actions menu on in a Cargo Drawer,

you will open the Connect to CoA modal:

In this modal you choose which CoA Line you want to connect the Cargo to and click Confirm to connect it. Doing so will update the Company and Business Unit of the Cargo to be the same as the Company and Business Unit of the CoA.

When you have connected the cargo to a CoA Line, you will see a chip at the top of the Cargo Drawer that says Contract of Affreightment as well as which CoA Line you've connected it to (40129002 in this example).

The CoA number chip (40129002) is a clickable chip that will open up the drawer of the CoA.

The convert cargo to relet function gives you the possibility to change your cargo from generating a freight revenue to instead generating a freight cost.

Convert Cargo to Relet

1. Open the Cargoes module in the Core section.

2. Click a cargo in the list to open it in a drawer.

3. At the top right in the drawer, click More and select Convert Cargo to Relet.

The cargo type will now change to be and the cargo freight will be considered a cost in the voyage profit and loss calculation.

Convert Cargo to Non-Relet

1. Open the Cargoes module in the Core section.

2. Click a cargo in the list to open it in a drawer.

3. At the top right in the drawer, click More and select Convert Cargo to Non-Relet.

The cargo type will now change to be or and the cargo freight will be considered a revenue again in the voyage profit and loss calculation.

A cargo transfer is a type of transshipment where a cargo is transported on two voyages. The cargo is transported on the first voyage to an intermediate port and then further transported on a second voyage to its final port.

You start with a cargo with a load and discharge port which represents the first part of the cargoes journey (on the first voyage). From a system perspective, the action "transfer" creates a new cargo for the second part of the journey (on the second voyage).

The original cargo will receive cargo type "Has Transfer", and the new cargo will receive cargo type "Transfer."

The following fields are synchronised:

• cargo quantity and measurement unit

• commodity

• discharge rate + terms of has transfer cargo = load rate + terms of transfer cargo

Transfer cargoes are listed at the bottom of the cargo drawer under "Relets and Transshipments".

Transferring a Cargo

1. Open a cargo drawer.

2. At the top right in the cargo drawer, click More and select Transfer.

3. Fill in the form fields:

   1. Owner of the vessel to transship the cargo.

   2. Final discharge port of the transfer.

   3. Second vessel to transport the cargo.

   4. Second voyage to transport the cargo.

4. Click Transfer.

The discharge port of the original cargo will be the load port of the transfer cargo.

Template cargoes are currently handled in module.

When a cargo has been connected to a Contract of Affreightment (CoA), a secondary action called 'Remove CoA' will be enabled which will allow you to revert the connection and disconnect the cargo from the CoA. If the Cargo does not have any CoAs connected, the Remove CoA button will be greyed out and disabled. The Secondary Action menu is opened by clicking the triple-dot icon in the upper right of the Cargo Drawer

Clicking the 'Remove CoA' button will instantly disconnect the CoA link from the Cargo.

A list of sub-cargoes can be found under Cargoes menu item as a tab at the top of the page.

The list contains sub-cargoes from allocated and unallocated cargoes.

To edit a a sub-cargo, click an item in the list to see a dialog window open.

Navigate to these pages to read more about the various Cargo Drawer actions:

The capacity plan gives you a monthly overview if your fleet is over or under booked with cargoes. For each months and each trade, we compare the available cargoes to the capacity in your fleet which is serving that trade.

To open the Capacity Plan, go to Chartering > Cargoes and select Capacity Plan in the top bar.

Overview

You can navigate between the current month and future months at the top of the dashboard. You also filter to restrict the view to a particular set of trades.

The are three summary cards at the top displaying information on all trades selected in the filter :

• Free capacity: Total deadweight - total weight

• Deadweight: Total deadweight of vessels loading in the selected month

• Weight: Total weight of cargoes with laydays commencement in the selected month.

For free capacity and weight, we distinguish between total values and fixed values. The latter takes only cargoes into account which have status "Clean Fix".

Trade panels

An expandable panel is shown for each trade, with totals for that trade. There are two lists inside the panel, one for cargoes by charterer and one for vessels.

Cargoes by charterer

In each trade panel there is a list of total cargo weight and volume grouped by charterer. Only cargoes where laydays commencement lies in the selected month are counted.

All "fixed" charterer cargo totals are listed first, while "not fixed" entries are indicated in grey.

Vessels

In each trade panel there is a list of vessels. For each voyage in the master fleetplan, the vessel that voyage is allocated to is listed if the following two criteria are met:

1. The voyage is marked with this trade or its performance cargo belongs to the trade.

2. The voyage has arrival date in the first load port within the selected month.

Some background

Cargoes are loaded and discharged in cargo ports and these cargo ports are linked to the port calls you find in the voyages schedule.

One port call can be linked to:

• no cargo port - for port calls to Bunkering, Canal Passages etc.

• one cargo port - when loading/discharging one cargo

• more than one cargo port - when loading/discharging more than one cargo

When deleting a cargo the link between the cargo ports and port calls will define what options you will see in the delete cargo window.

The options

When deleting a cargo which has cargo ports linked to a port calls which are linked to some other cargos cargo ports you will get a simple confirmation message before cargo is deleted as per below

In the Cargoes list you can use the existing columns along with the optional column "Voyage Start Date" and use the filters of the list to view the history of cargoes.