> For the complete documentation index, see [llms.txt](https://docs.dataloy.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.dataloy.com/release-7.0/voyage-management-system/step-by-step-guides/master-data/companies/manage-companies.md).

# Manage Companies

## Creating a new Company

To create a new Company, click the ![](/files/6ZB8VA4TG2TBgiUunHbz) icon in the top right on the Companies list. This will bring up the Create Company modal. Fill in company name and code, and click create.

<figure><img src="/files/EOY9P4X1RTuLQk0rZAkP" alt="" width="375"><figcaption></figcaption></figure>

## Edit Company details

To add or change details about a company, click on it in the Companies list. This will bring up the Company drawer.

### Overview tab

From the overview tab, you can see all the important details of a company such as name, company registration number, VAT number, currencies, business units and more. If the company has a logo, it will also be displayed here.

<figure><img src="/files/NJFbFUINRpAJTTfvlN5l" alt="" width="563"><figcaption></figcaption></figure>

{% hint style="info" %}
The Default Signee field in the Main Details section will sign invoices by the company with the users signature, should it have one.
{% endhint %}

#### Company logo

If the company has a company logo uploaded to the system, it will show up in the Main Details section in the Overview tab.

To upload or replace a company logo, click the ![](/files/-LzMELRl-5Stcu-0bd9Y)button in the top right of the Company drawer to bring up the menu. Then click on the "Change Logo" option. This will bring up the modal for uploading a logo.

<figure><img src="/files/X30ahN5IVLXmyyVs6K2O" alt="" width="375"><figcaption></figcaption></figure>

{% hint style="info" %}
A Company only has 1 logo. Uploading a new logo to a Company with an already existing logo, will replace the old logo.
{% endhint %}

### Bank Accounts tab

The tab contains a list of all the bank accounts belonging to the company. The usual list operations are available, with two minor changes.

<figure><img src="/files/MTAU6wzn7tjaYHzPD54V" alt=""><figcaption></figcaption></figure>

To *add an already existing* bank account, click on the ![](/files/6ZB8VA4TG2TBgiUunHbz)  icon in the top right of the list. This will bring up a window to select the account from a list, showing the bank, account number and currency. Click Add to add the account to the Company.

<figure><img src="/files/qUqP0dqdirUPV0khIQ9t" alt="" width="375"><figcaption></figcaption></figure>

To *create a new* bank account, click on the <img src="/files/XHK3lme54MbjKm7HpEsz" alt="" data-size="line"> button in the top right of the list. This will bring up a modal to create a brand new bank account. Fill in the required details, and click Create to add it to the Company.

<figure><img src="/files/jCLadvbJubbg1ZmmHaTw" alt="" width="375"><figcaption></figcaption></figure>

### Invoicing Preferences tab

The invoice preferences tab has an overview of all togglable options for printing any invoice issues by the company. Any combination of options may be enabled. Below is a description of each option, as well as a comparison between the invoice with the option turned off, and all options turned off.

| Option name                      | Description                                                                                                                        |
| -------------------------------- | ---------------------------------------------------------------------------------------------------------------------------------- |
| Show Contact Person On Invoices  | Shows the responsible contact person in the reference section in the top right of the invoice.                                     |
| Show Company Address In Header   | Displays the issuing company's address in the top of the invoice, instead of the bottom.                                           |
| Show External Document No        | Shows the data entered in the "External Document No" on the document above the payment details in the invoice.                     |
| Show Company Name Under Logo     | Displays the issuing company's name underneath the logo in the header.                                                             |
| Show IMO On Invoice              | Displays the vessels IMO number next to it's name.                                                                                 |
| Show Business Partner VAT Number | Shows the charterers VAT number underneath the payment details.                                                                    |
| Show Issuing Company VAT Number  | Shows the issuing company's VAT number underneath the payment details.                                                             |
| Sum Commission On Hire Invoices  | Toggles summing of similar commissions on invoices that contains a charter hire line and the company is listed as issuing company. |

{% tabs %}
{% tab title="Show Contact Person on Invoice" %}

<figure><img src="/files/HPFYWERUxZSYApZEMxvj" alt="" width="280"><figcaption><p>Top right</p></figcaption></figure>
{% endtab %}

{% tab title="Disabled" %}

<figure><img src="/files/EpQinymfLAh7Z1bI9JX2" alt="" width="280"><figcaption><p>Top right</p></figcaption></figure>
{% endtab %}
{% endtabs %}

{% tabs %}
{% tab title="Show Company Address in Header" %}

<figure><img src="/files/wQNL7RULlrZBjHAGst9u" alt=""><figcaption><p>Top section</p></figcaption></figure>
{% endtab %}

{% tab title="Disabled" %}

<figure><img src="/files/k9JJUKpFJazk7QLE4FKq" alt=""><figcaption><p>Top section</p></figcaption></figure>
{% endtab %}
{% endtabs %}

{% tabs %}
{% tab title="Show External Document No" %}

<figure><img src="/files/1TLjmIvURJoTNedrEuNb" alt="" width="375"><figcaption><p>External Document No above the payment details</p></figcaption></figure>
{% endtab %}

{% tab title="Disabled" %}

<figure><img src="/files/FpOFWl6D8iiEqqNe6gKO" alt="" width="375"><figcaption><p>External Document No above the payment details</p></figcaption></figure>
{% endtab %}
{% endtabs %}

{% tabs %}
{% tab title="Show Company Name Under Logo" %}

<figure><img src="/files/gZS0kKdzsjfMoAQSrHLU" alt=""><figcaption><p>Company name follows position of logo</p></figcaption></figure>
{% endtab %}

{% tab title="Disabled" %}

<figure><img src="/files/W5g44eP19Q3bLTk2KLgy" alt=""><figcaption></figcaption></figure>
{% endtab %}
{% endtabs %}

{% tabs %}
{% tab title="Show IMO On Invoice" %}

<figure><img src="/files/Cc8NQUlXjC0sn8xJ8ixV" alt=""><figcaption></figcaption></figure>
{% endtab %}

{% tab title="Disabled" %}

<figure><img src="/files/nDcKBDk0L1CLVxtdeFTL" alt=""><figcaption></figcaption></figure>
{% endtab %}
{% endtabs %}

{% tabs %}
{% tab title="Show Business Partner VAT Number" %}

<figure><img src="/files/a3iPUQv1gvlfqLAS9nZU" alt=""><figcaption></figcaption></figure>
{% endtab %}

{% tab title="Disabled" %}

<figure><img src="/files/yrmuV3B6RBzCKSi4ZJ4h" alt=""><figcaption></figcaption></figure>
{% endtab %}
{% endtabs %}

{% tabs %}
{% tab title="Show Issuing Company VAT Number" %}

<figure><img src="/files/LlrGiYlcM4k0HZmta0fu" alt=""><figcaption></figcaption></figure>
{% endtab %}

{% tab title="Disabled" %}

<figure><img src="/files/yrmuV3B6RBzCKSi4ZJ4h" alt=""><figcaption></figcaption></figure>
{% endtab %}
{% endtabs %}

{% tabs %}
{% tab title="Sum Commission On Hire Invoices" %}

<figure><img src="/files/8hkyDMNafGhjwewxjGmw" alt=""><figcaption><p>2 "Less X% broker commission"-lines have been summed up to one.</p></figcaption></figure>
{% endtab %}

{% tab title="Disabled" %}

<figure><img src="/files/7U4CmopnG4oPHxL5pwPC" alt=""><figcaption><p>No summing of the commission lines</p></figcaption></figure>
{% endtab %}
{% endtabs %}

## Deleting a Company

Deleting a Company requires that the Company is both disabled, and has no link to any Voyage.

Click the ![](/files/-LzMELRl-5Stcu-0bd9Y) button in the top right corner of the Company drawer to bring up the menu. Then click the "Disable" option to first disable the Company. Next, open the menu again, and click "Delete".

<figure><img src="/files/qF7eTZjz5zR94SKNagrI" alt="" width="307"><figcaption><p>Attempting to delete a company linked to a voyage, will disable the Delete option</p></figcaption></figure>


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