Find answers to your questions...
Welcome to the main source of information on the Dataloy product suite.
Open the Vessels module in the Core menu in the top left corner.
Fill in all required fields listed below in the Create Vessel window.
Required fields:
Vessel Name
Vessel Type
Vessel Code*
*The Vessel Code field is only visible and required if you have ticked off the "Set vessel code" checkbox. If the checkbox is not ticked off, a Vessel Code will automatically be generated for you.
Clicking Copy Vessel will open a Copy Vessel modal where you are prompted to enter a new name for the new copy.
When you click Create, the data from the original Vessel will be copied over to the new Vessel, with a few exceptions.
Voyages and Port Calls will not be copied to the new Vessel.
IMO Number will not be copied to the new Vessel.
The internal data of the copied vessel will be given default values for some fields like company, business unit, vessel code and vessel class.
The vessel code will be set to the unique key value for the Vessel, used by the API.
Pool and Pool Earning Points will not be copied to the new Vessel.
Depending on your access permissions the list of Vessels might not be visible.
Open the Vessels module in the Core Menu list on the top left corner.
There are several sorting and filtering options available for you to narrow down what you include in the list view, including a "My Vessels" filter that shows all the vessels of which the logged-in user is set as one of the following:
Master User
Responsible Accountant
Operator
Claims Operator
You can also Customise the columns of the Vessels list to add, reorder or hide columns. The columns Operator, Built, and Schedulable are hidden by default.
On top of the list, you may find three tabs: Operative, Archived, and Map. The two first tabs illustrate pre-sorted data based on the fleet exit date parameter. The Map includes an interactive map with the current vessels' location.
Moreover, filters found on the same line as the tabs, apply to both tables. If you switch between tabs, the filters will remain the same, facilitating navigation.
A click on the Operative tab will load a table, that contains only operable vessels. In other words, the vessels whose fleet exit date is either not set, or set in the future.
On the other hand, the Archived tab presents vessels whose fleet exit date is older than the current date (fleet exit date was in the past).
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Open the Vessels module in the Core menu in the top left corner.
Find your selected vessel.
Vessel "Speed and Consumption" data can be accessed in the top tab menu. Details can be maintained directly in the fields or from the table actions.
You can add multiple speed and consumption data, for example one speed order for full speed and one for eco speed.
An entry to the speed and consumption list may be the default laden and default ballast speed, but the Vessel may only have one of each.
To delete a bunker type, simply click on it in the Bunker Types list, and click the Delete button.
The Load and Discharge rates section is an an overview of the load and discharge rates applicable for ports and terminals. It must not be mixed with the vessels' max load and discharge rates.
Open the Vessels module.
Open the vessel drawer
Vessel "Load & Discharge Rates" data can be accessed in the top tab menu. Details can be maintained directly from the table actions.
Open the Vessels module in the Master Data section.
Open the Vessel drawer
Vessel "Internal Data" can be accessed in the top tab menu.
Vessels created after version 6.27 will have Internal Data generated automatically.
Vessels copied after version 6.29 will have Internal Data generated automatically.
When the above 'Create Internal Data' is created, it will be possible to access the below Internal Data page:
Miscellaneous:
Here, you can set fields like Company and Business Unit, Bank Account Receivable, Master Account and Pool, as well as the Pool Earning Points. In this table, you are able to create, edit and delete a Pool Earning Point:
Create/edit modal for Pool Earning Point.
Open the Vessels module in the Master Data section.
Open the vessel drawer
Vessel "AIS Data and Weather Report" data can be accessed in the top tab menu.
For the tab to be enabled an AIS position has to be available.
How to enable or disable AIS-subscription
You can enable or disable the subscription to AIS-positions for a vessel.
Open the Vessels module in the Master Data section.
Open the vessel drawer
A light grey icon indicates that the vessel has no IMO-number registered. A dark grey icon indicates that it is not subscribing to AIS-positions. A blue icon indicates that the vessel is subscribing to AIS-positions.
In the vessel drawer on the top right side there is a small map displaying the vessels last known position. This position is retrieved from AIS-positions for vessels which are subscribing to this feature, for vessels which are not subscribing the latest position is retrieved from the latest position report entered in the system. In addition to this you can now view the route from Dataloy Distance Table from previous port to next port displayed in the same map. The route is the green line in the map.
To open the voyage drawer, go to the Voyages module.
The top of the voyage drawer "Overview" tab has four summary cards for TCE, total days, hire costs, and bunker costs.
Note, If the status of the Voyage is closed, it is not possible to make any updates or changes to that particular Voyage.
The "result" chart is a waterfall chart for costs and revenue on the voyage. Hover the mouse over the bars to see further details behind the calculation.
The "days" chart has a timeline chart for the port calls on the voyage and a table of the total days on the voyage.
The port calls timeline shows the days at sea and days in port. It also shows the names of the ports above the bars. Hover the mouse over each bar to see more information.
Here you may add organisational data to your voyage.
Note, The Company and Business Unit fields depend on each other. If one of the details is set, you may see linked items that correlate to the former attribute when selecting the second field. Moreover, if you proceed with an element not linked to the former attribute, the first field will be cleared.
* For example, there is Company A, which has a link to Business Unit A. When creating Voyage's organisational data, after selecting Company A and expanding the Business Unit, you will get a list of options. The list will contain all the Business Units, but Business Unit A will be marked as linked to the selected Company. Next, if linked Business Unit A is chosen, you will end up with Company A and Business unit A. Otherwise, if the selected Business Unit is not linked to the preferred Company, the Company field will get cleared, and you may observe a list of Companies related to the selected Business Unit.
Layout:
Below you can click to read how to create different types of voyages:
By default, the new voyages have Voyage Progress set to "Estimate" and Voyage Status set to "T".
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Open the Voyages module from the menu on the left.
Select Create Time Charter Out.
In the modal, you can fill in the required fields and add any additional information about the new TC voyage.
After you have filled in, you can click Create.
Vessel
Delivery Port
Redelivery Port
After choosing a vessel, you will now be able to choose a Ballast Port.
The modal is now draggable, making it easier to see the information "behind" the modal. Hover over the title or the top of the modal to activate it.
Open the Voyages module from the menu on the left.
Select Create Voyage From Template.
In the modal, select a CoA template voyage to create the new voyage. The fields that are pre-filled are the ones that were filled in when creating the CoA template itself, which the new voyage will inherit, as well as Company and Business Unit.
Click Create.
The modal is now draggable, making it easier to see the information "behind" the modal. Hover over the title or the top of the modal to activate it.
There may be several reason for having a voyage without any cargo onboard the vessel. By using the Create Voyage Without Cargo option, you can for instance plan out repositioning of your vessels, or schedule dry docking.
Open the Voyages module from the menu on the left.
Select Create Voyage Without Cargo.
After you have filled in the required information, you can click Create.
Depending on your access permissions the list of voyages might not be visible.
The "Voyages" module can be located from the left side menu.
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For a TC voyage, the drawer has the Time Charter Contract section instead of the Cargo section.
In this dropdown menu, you are able to do several actions:
Move: you are able to move the voyage onto another voyage by changing the selected vessel, also known as allocating the voyage.
Convert To Template: you are able to convert the voyage to a template. Here you have two different options to choose between (unless they are disabled).
Print Statement of Account: you are able to print out the SoA report of the given voyage.
Open Preliminary Voyage: Opens a new tab and brings you to the special preliminary voyage that is created when the voyage is nominated.
Audit Log: you are able to track every action inside, and regarding, this given voyage.
Attachment: you are able to upload/download the voyage attachments.
Speed Laden: Showing the speed for laden port calls if all port calls have the same speed. If port calls has different speeds this field will be disabled and the text will be: Multiple. Changing this value will update speed for all laden port calls.
Speed Ballast: Showing the speed for ballast port calls if all port calls have the same speed. If port calls has different speeds this field will be disabled and the text will be: Multiple. Changing this value will update speed for all ballast port calls.
Changing vessel in this section will change the voyage's and the connected cargoes' company and business unit to the selected vessel's.
Visible on Spot and CoA voyages
Days Extra In Port: Showing the average days extra in port for load and discharge port. Only enabled when days extra in port is the same for all port calls with the same reason for call. When updating, all port calls with the same reason for call will be updated. Days extra in port can also be updated when editing a port call.
To the left, a list of cargos are presented as small cards, showing you some select details about the cargo. This is meant to be a quick overview, to be able to differentiate between the different cargos. Clicking on a cargo will select it, and the Cargo-section to the right will update. The currently selected cargo is marked by a blue line on the left side of the card. Hovering over a cargo card will bring up the option to copy it, or open the cargo drawer. While a cargo drawer is open, you may click on any part of the card to open the cargo drawer for that cargo.
Visible on TC voyages
The "Schedule" section in the Voyage drawer shows three different sub-sections:
Schedule: a timeline of port calls on a voyage, where the left side shows ETA and ETD time- and dates, as well as Days Extra and Waiting Days, and the right side shows the port calls, their reason for calls, Port Costs and Total Days. You can create, rearrange, delete and edit port calls directly from this screen.
Edit Schedule: a list of all the port calls of the voyage, with their respective reason for calls. You can open/close the collapsable items to find the port call's Port Cost, Days L/D, Fix and Extra. You can also find the cargo port's Quantity, L/D Rate, Rule, Laytime Term, HC Rate, Currency, Measurement and HC Lumpsum. All of these fields are editable. The cargo highlighted in blue in the Cargo List section will also have its port calls highlighted correspondingly in the Edit Schedule section.
Routing: TBA.
When hovering the mouse over a port call in the schedule, a toolbar in the upper right will appear.
Within the Schedule section, you will find a checkbox for locking the update of voyage start date and Waiting Days. This checkbox is not visible while the voyage has status Estimate or Unallocated:
The summary section displays all cost/revenue items, including fuel consumption and price, related to either cargo, voyage, or port call. This breakdown displays different figures for Voyage Charter and Time Charter estimates.
When in a voyage drawer the analysis tab is available in the tab section. In this tab you will be presented with a graph to give you a visual view of the development of key values in the selected voyage.
The graph that is displayed represents the total days for the columns, and the TCE for the line. These values can be changed in the dropdown fields on the top left. The timeline shown will be from the preliminary snapshot is taken to the current date. If the voyage is closed, the last value will be the last time the voyage was changed instead of todays date.
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In the Speed and Consumption section in the voyage drawer you can update the various fields for consumption for a voyage. This section can be found in the Overview-tab in the voyage drawer.
Once the expand icon is clicked the fields will be displayed like this example:
Note that if the field for Speed Laden or Speed Ballast is changed in the vessel section it will also affect the corresponding field in this section as well, and vice versa.
This tab shows a list of the cargoes connected to the voyage
The list can be filtered on Port (the list displays the first load and discharge CargoPort, but the filter works any load and discharge ports on the Cargo), Charterer and Commodity by using the quick-filters in the top right.
In a row at the bottom of the list, you can see the total amount of cargo quantity on this Voyage.
Bunker stocks is a detailed representation of bunkers usage for each voyage. In this list you will find consumption, purchases and sells of bunkers on board for each port call.
The Bunker Stock list can be found in the Voyage drawer under the tab called Bunkers.
Each list starts with the opening balance of the stock. The opening balances displays the balance of the bunker stocks at the beginning of the voyage and are generated based on the previous fixed voyage. When creating voyage estimates the opening balances are generated based on the last fixed voyage on the vessel.
Opening balances can be updated on voyages with status Estimate or Unallocated to be able to do quick calculations. Once a voyage i fixed the opening balance will be recalculated based on the previous fixed voyage and will no longer be editable.
Opening balances are also editable on voyages where the voyage start date is fixed.
To edit an opening balance on voyages where this is enabled,
click on the opening balance row and a modal with the editable values will appear
edit the values
click Confirm to save your changes
It is possible to add additional opening balances for each bunker category on voyages that have the status Estimate or Unallocated and for voyages where the start date of the voyage is fixed.
To add an opening balance:
in bunker stocks list click on the Add Opening Balance button located above the bunker stock list for a given bunker category
enter the values
click Confirm to save the opening balance
Note that the button is only enabled if it is possible to add additional opening balances to the voyage.
The new opening balance will be added after the last existing opening balance in the list.
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In the "Invoices" tab in the voyage drawer, you can quickly see and manage the Pending Receivable/Payable document lines, as well as the Invoices connected to the voyage. The tab is only visible to voyages that do not have status "Estimate".
The sections show you a list of all document lines that have not yet been assembled. Clicking on any of them allows you to edit certain parameters. Selecting one or more document lines will allow you to assemble them.
The invoice-section shows a list of all assembled invoices connected to the voyage. There er multiple filters to allow you to quickly and efficiently find the invoice you are looking for. Clicking on an invoice will open a document drawer, showing more details.
At the top right of the section below the filters you can click a button that says 'View Line Items' which will swap out the documents in the list with the document lines of the documents on the voyage. This list has document line-specific columns, however clicking one of the document lines will open it's corresponding *Document* drawer.
In addition to separate columns, this document line list also has adjustments to its filters at the top of the section as well. The document line list has filters for Account, Port, Business Partner(Invoice Party) and Booking Number as shown in the picture above.
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Click Create Vessel in the top right corner.
To copy any vessel, open the Vessel drawer and click the More button in the top right to bring up the menu.
To add a Main Engine Speed to a vessel, navigate to the section of the Vessel drawer.
In the Main Engine table, click Add Main Engine Speed and fill in the fields.
To add a Bunker Type to a vessel, navigate to the section of the Vessel drawer.
In the Bunker Types table in the bottom of the drawer, click Add Bunker Type and fill in the fields.
To manage load and discharge rates on a vessel for selected ports and terminals, navigate to the section of the Vessel drawer. Use the table in the tab to edit, delete or add a new rate.
In the table, click Add icon and fill in the fields
Use the checkboxes to select the rows to delete. Click Delete iconand confirm.
For "old" vessels that you have in the system that has a minimum of one commenced voyage, the internal data should already be established. For new vessels or vessels without commenced voyages, open the action menuin the top right and choose "Create Internal Data" as indicated below.
If the vessel has an IMO-number, click on the icon in the top right.
Click expandto open detailed charts for the numbers in the summary.
The Voyages module contains of a large list of different types of voyages; unallocated, estimate, allocated, nominated, etc. In this list, you can filter the voyages based on several key endpoints to effectively view the required information on your screen. There is a sort icon to the far right, with different options for sorting the list as well. You can read more here: .
On the top right corner, click the icon.
To efficiently create a voyage, and link them with CoAs, you can create voyage based on a . The CoA Templates Voyage are the template voyages that are maintained in the Budgets module.
In the top right corner, click Create .
Looks and works quite similar to .
On the top right corner, click the icon.
Field | Required Fields | Note |
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There are several options available for you to narrow down what you see in the list view, as well as the ability to toggle which columns are displayed.
Column | Note |
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The voyage drawer is also split up in different sections; Vessel, Cargo List, Cargo (the Performance Cargo), , and .
On the left hand-side, we have the vessel name chip, which is clickable and will forward you to the linked . The number is the reference number of the voyage, and to the left we have the status. The statuses are within a dropdown menu which you can change yourself:
To the right hand-side, we have the button, copy button (to duplicate the selected voyage), the voyages button, print voyage button, the voyage button, the expand button, the secondary actions button and the close button. These are also called the primary actions:
Edit Voyage Reference: you are able to change the voyage reference number on the given voyage. Read more: .
Mark as Optional: you are able to mark the voyage as optional, meaning you can set the statuses 'Not declared', 'Declared' or 'Forfeited' on the performance cargo of the voyage. Read more .
The Vessel section will display some useful information about the vessel that is currently connected to the voyage. You can click on the icon to open up the vessel drawer if you seek more information on the vessel.
The cargo section allows you to directly change some of the fields of the performance cargo from the voyage drawer without having to open the cargo drawer, if you are looking for more fields however, you will need to open the cargo drawer ( clicking the icon will open the cargo's drawer)
This small section gives you the most important details of the TC Out contract, as well as the option to change them. Click the icon to open the full TC contract drawer.
To insert a port call before or after the port call you are editing, click the Create Newbutton and select Before or After. A window to create a new port call then opens.
To edit a port call, click the Editbutton.
To delete a port call, click the Deletebutton.
To change the order of port calls, click and drag the Movebutton to move the port call into place.
When the voyage drawer is open, selecting Open Full Screenexpands the panel and shows an additional section/panel summarising the profit/loss for this voyage.
To show the , click Analysisat the top of the panel. To show an overview bar chart, click Result Chartat the top of the panel.
In order to expand the section to see and edit the fields, click expandon the far right of the top right summary cards.
Clicking the icon will bring up a dropdown menu for choosing between creating a brand new Cargo, or a new Cargo from a CoA template.
By clicking the icon you can edit the columns shown in the list, rearrange the columns and even enable showing of some columns that are unchecked by default.
Clicking the icon will export the table to a spreadsheet-format, which can be opened in e.g. Excel or Numbers.