Layout:

The Voyages module contains of a large list of different types of voyages; unallocated, estimate, allocated, nominated, etc. In this list, you can filter the voyages based on several key endpoints to effectively view the required information on your screen. There is a sort icon to the far right, with different options for sorting the list as well. You can read more here: Sorting and Filtering Lists.

Below you can click to read how to create different types of voyages:

General info

The Bunker Stock list can be found in the Voyage drawer under the tab called Bunkers.

Opening Balance

Each list starts with the opening balance of the stock. The opening balances displays the balance of the bunker stocks at the beginning of the voyage and are generated based on the previous fixed voyage. When creating voyage estimates the opening balances are generated based on the last fixed voyage on the vessel.

Opening balances can be updated on voyages with status Estimate or Unallocated to be able to do quick calculations. Once a voyage i fixed the opening balance will be recalculated based on the previous fixed voyage and will no longer be editable.

Opening balances are also editable on voyages where the voyage start date is fixed.

Edit opening balance

To edit an opening balance on voyages where this is enabled,

• click on the opening balance row and a modal with the editable values will appear

• edit the values

• click Confirm to save your changes

Add opening balance

It is possible to add additional opening balances for each bunker category on voyages that have the status Estimate or Unallocated and for voyages where the start date of the voyage is fixed.

To add an opening balance:

• in bunker stocks list click on the Add Opening Balance button located above the bunker stock list for a given bunker category

• enter the values

• click Confirm to save the opening balance

The new opening balance will be added after the last existing opening balance in the list.

Steps:

1. Open the Voyages module from the menu on the left.

2. On the top right corner, click the icon.

3. Select Create Voyage Charterer.

4. In this modal, you can have two options:

   a. you can fill in the required fields and add any additional information about the new voyage

   b. you can choose a vessel, and afterwards click the Use CoA Template Cargo button, which will link to the same modal as described here: Create Cargo From CoA Template.

5. After you have filled in or chosen a CoA Template for the cargo information, you can click Create.

Required fields:

• Vessel

• Load Ports

• Discharge Ports

The modal:

Features:

• After choosing a vessel, you will now be able to choose a Ballast Port.

• The modal is now draggable, making it easier to see the information "behind" the modal. Hover over the title or the top of the modal to activate it.

Voyage drawer

To open the voyage drawer, go to the Voyages module.

Summary

The top of the voyage drawer "Overview" tab has four summary cards for TCE, total days, hire costs, and bunker costs.

Note, If the status of the Voyage is closed, it is not possible to make any updates or changes to that particular Voyage.

Click expandto open detailed charts for the numbers in the summary.

Result

The "result" chart is a waterfall chart for costs and revenue on the voyage. Hover the mouse over the bars to see further details behind the calculation.

Days

The "days" chart has a timeline chart for the port calls on the voyage and a table of the total days on the voyage.

The port calls timeline shows the days at sea and days in port. It also shows the names of the ports above the bars. Hover the mouse over each bar to see more information.

Organisational Data

Here you may add organisational data to your voyage.

Note, The Company and Business Unit fields depend on each other. If one of the details is set, you may see linked items that correlate to the former attribute when selecting the second field. Moreover, if you proceed with an element not linked to the former attribute, the first field will be cleared.

* For example, there is Company A, which has a link to Business Unit A. When creating Voyage's organisational data, after selecting Company A and expanding the Business Unit, you will get a list of options. The list will contain all the Business Units, but Business Unit A will be marked as linked to the selected Company. Next, if linked Business Unit A is chosen, you will end up with Company A and Business unit A. Otherwise, if the selected Business Unit is not linked to the preferred Company, the Company field will get cleared, and you may observe a list of Companies related to the selected Business Unit.

Steps:

1. Open the Voyages module from the menu on the left.

2. On the top right corner, click the icon.

3. Select Create Time Charter Out.

4. In the modal, you can fill in the required fields and add any additional information about the new TC voyage.

5. After you have filled in, you can click Create.

Required fields:

• Vessel

• Delivery Port

• Redelivery Port

The modal:

Features:

• After choosing a vessel, you will now be able to choose a Ballast Port.

• The modal is now draggable, making it easier to see the information "behind" the modal. Hover over the title or the top of the modal to activate it.

There may be several reason for having a voyage without any cargo onboard the vessel. By using the Create Voyage Without Cargo option, you can for instance plan out repositioning of your vessels, or schedule dry docking.

Steps:

1. Open the Voyages module from the menu on the left.

2. On the top right corner, click the icon.

3. Select Create Voyage Without Cargo.

4. After you have filled in the required information, you can click Create.

The details of a voyage can be edited in the Voyages module.

When you have located the voyage, click it and the details will show in a drawer or panel on the right hand side. Field values can be edited directly.

Tiles

Tiles show the key values like TCE, Days Total, Distance Total, Bunker Consumption, EEOI, Days In Port, of the voyage.

Conditional information:

• TCE Excluding Offhire (only shown when there is at least one offhire day)

• Offhire days (only shown when there is at least one offhire day)

Sections

Voyages on a time charter will have a "TC contract" section, while all other voyages will have a "Performance Cargo" section instead.

Vessel Section

Speed Laden: Showing the speed for laden port calls if all port calls have the same speed. If port calls has different speeds this field will be disabled and the text will be: Multiple. Changing this value will update speed for all laden port calls.

Speed Ballast: Showing the speed for ballast port calls if all port calls have the same speed. If port calls has different speeds this field will be disabled and the text will be: Multiple. Changing this value will update speed for all ballast port calls.

Changing vessel in this section will change the voyage's and the connected cargoes' company and business unit to the selected vessel's.

Cargo Section

Days Extra In Port: Showing the average days extra in port for load and discharge port. Only enabled when days extra in port is the same for all port calls with the same reason for call. When updating, all port calls with the same reason for call will be updated. Days extra in port can also be updated when editing a port call.

The "Schedule" section in the Voyage drawer shows three different sub-sections:

Schedule: a timeline of port calls on a voyage, where the left side shows ETA and ETD time- and dates, as well as Days Extra and Waiting Days, and the right side shows the port calls, their reason for calls, Port Costs and Total Days. You can create, rearrange, delete and edit port calls directly from this screen.

Edit Schedule: a list of all the port calls of the voyage, with their respective reason for calls. You can open/close the collapsable items to find the port call's Port Cost, Days L/D, Fix and Extra. You can also find the cargo port's Quantity, L/D Rate, Rule, Laytime Term, HC Rate, Currency, Measurement and HC Lumpsum. All of these fields are editable. The cargo highlighted in blue in the Cargo List section will also have its port calls highlighted correspondingly in the Edit Schedule section.

Routing: TBA.

Managing Port Calls

When hovering the mouse over a port call in the schedule, a toolbar in the upper right will appear.

• To insert a port call before or after the port call you are editing, click the Create Newbutton and select Before or After. A window to create a new port call then opens.

• To edit a port call, click the Editbutton.

• To delete a port call, click the Deletebutton.

• To change the order of port calls, click and drag the Movebutton to move the port call into place.

Locking Voyage Start Date and Waiting Days

Within the Schedule section, you will find a checkbox for locking the update of voyage start date and Waiting Days. This checkbox is not visible while the voyage has status Estimate or Unallocated:

In the Speed and Consumption section in the voyage drawer you can update the various fields for consumption for a voyage. This section can be found in the Overview-tab in the voyage drawer.

In order to expand the section to see and edit the fields, click expandon the far right of the top right summary cards.

Once the expand icon is clicked the fields will be displayed like this example:

Note that if the field for Speed Laden or Speed Ballast is changed in the vessel section it will also affect the corresponding field in this section as well, and vice versa.

The voyage drawer is also split up in different sections; Cargo List, Vessel, Cargo (the Performance Cargo), Schedule, Speed & Consumption and Profit/Loss Summary.

For a TC voyage, the drawer has the Time Charter Contract section instead of the Cargo section.

Drawer Actions

On the left hand-side, we have the vessel name chip, which is clickable and will forward you to the linked Vessel drawer. The number is the reference number of the voyage, and to the left we have the status. The statuses are within a dropdown menu which you can change yourself:

To the right hand-side, we have the delete button, copy button (to duplicate the selected voyage), the compare voyages button, print voyage button, the voyage functions button, the expand button, the secondary actions button and the close button. These are also called the primary actions:

Secondary Actions

In this dropdown menu, you are able to do several actions:

Move: you are able to move the voyage onto another voyage by changing the selected vessel, also known as allocating the voyage.

Edit Voyage Reference: you are able to change the voyage reference number on the given voyage. Read more: Change Voyage Reference Number/Voyage Number and Voyage Starting Year.

Convert To Template: you are able to convert the voyage to a template. Here you have two different options to choose between (unless they are disabled).

Print Statement of Account: you are able to print out the SoA report of the given voyage.

Mark as Optional: you are able to mark the voyage as optional, meaning you can set the statuses 'Not declared', 'Declared' or 'Forfeited' on the performance cargo of the voyage. Read more here.

Audit Log: you are able to track every action inside, and regarding, this given voyage.

Attachment: you are able to upload/download the voyage attachments.

From the "Various Cost/Revenue" tab in the voyage drawer, you can view various cost/revenue from the voyage, cargoes on the voyage and Offhires on the voyage.

• By default only various cost/revenue from the voyage are shown.

• If there are either existing various cost/revenue on the Voyage's Cargoes or Offhires there will appear a filter on the top-right of the list where you can select which other types of various cost/revenue you want to be displayed in the list.

To efficiently create a voyage, and link them with CoAs, you can create voyage based on a CoA Template Voyages. The CoA Templates Voyage are the template voyages that are maintained in the Budgets module.

Steps:

1. Open the Voyages module from the menu on the left.

2. In the top right corner, click Create .

3. Select Create Voyage From Template.

4. In the modal, select a CoA template voyage to create the new voyage. The fields that are pre-filled are the ones that were filled in when creating the CoA template itself, which the new voyage will inherit.

5. Click Create.

The modal:

Feature:

• The modal is now draggable, making it easier to see the information "behind" the modal. Hover over the title or the top of the modal to activate it.

• Looks and works quite similar to Create Cargo From CoA Template.

The summary section displays all cost/revenue items, including fuel consumption and price, related to either cargo, voyage, or port call. This breakdown displays different figures for Voyage Charter and Time Charter estimates.

When the voyage drawer is open, selecting Open Full Screenexpands the panel and shows an additional section/panel summarising the profit/loss for this voyage.​

To show the , click Analysisat the top of the panel. To show an overview bar chart, click Result Chartat the top of the panel.

When in a voyage drawer the analysis tab is available in the tab section. In this tab you will be presented with a graph to give you a visual view of the development of key values in the selected voyage.

The graph that is displayed represents the total days for the columns, and the TCE for the line. These values can be changed in the dropdown fields on the top left. The timeline shown will be from the preliminary snapshot is taken to the current date. If the voyage is closed, the last value will be the last time the voyage was changed instead of todays date.

Depending on your access permissions the list of voyages might not be visible.

The "Voyages" module can be located from the left side menu.

There are several sorting and filtering options available for you to narrow down what you see in the list view.

When you are in the analysis tab and you select a snapshot from the analysis chart the See Audit Log will be activated, and you may click this button to see the audit logs from the previous snapshot to the selected snapshot. This button is not activated for the first (Preliminary snapshot) as this has no previous snapshot to compare with.

The audit log in the analysis section will show audit logs between the selected Snapshot and the previous snapshot.

From the voyage drawer it is possible to change the status of the voyage by using the status chip next to the reference no at the top of the drawer.

From Estimate to Allocate:

When changing status from estimate to Allocate, the following modal will show, where you have to select the vessel, and if you want, you can manually change the position. It will by default be put last.

From Estimate to Nominated:

When changing status from Estimate to Nominated, the following modal will show. If it is a TC voyage with missing laycan on the TC, you will have to fill in the layCan as well.

In the Organisational data tab in the voyage drawer you can edit the following information:

• Company and Business Unit

• Pool

• Responsible Charterer

• Responsible Operator

• Responsible Accountant

• Claims Operator

• Trade

To edit any field in the tab, click into the field and start typing. Then select the desired option. Field will automatically save when you click outside or use tab key to exit the field.

Company and Business Unit field is mandatory if the voyage status is NOT Estimate or Unallocated. When editing company and/or business unit, you will get a warning that alerts the user that the connected cargoes will also have their companies and business units changed.

When clicking the OK button, the company and/or business unit will be changed for the voyage and all the connected cargoes.

From the "Related" tab in the voyage drawer, you can view the voyage related information Offhire, Laytime Calculation, and Bunker Transaction. Expand a section by clicking the arrow on the top right of each section to view a list of information. Click on an item in the list to go to the the corresponding drawer and view more information about the specific item.

Offhire and Laytime Calculations

Expand the section and click the pluss-sign to the top right of the list to create new item for the voyage.

More details about creating Offhires: .

More details about creating Laytime Calculations: .

Bunker prices can be changed from the Overview/Bunker tabs.

Click a row to edit bunker price

Edit the price for each bunker type in the modal

The comparison button can be found as a primary action in the Voyage drawer:

Overview

In this view, you are able to have an overview of the voyages to compare, copy the voyages you want to compare and/or open the Voyage drawer of the voyages:

In this early implementation, you are able to view and compare the values in the Profit/Loss section, and in the Vessel section also edit the fields, between the voyages. The voyage you are comparing to is the left-most voyage. When you use the copy-function to the right of the table header, you copy that specific voyage. Meaning, the values will initially be the same, until you alter the values yourself.

The Vessel section of the comparison allows you to choose and edit many values that can change your result. Want to see how another vessel would perform on a given voyage? How much difference will different speed orders or bunker prices make? Make a copy, change the values in the comparison section, and see how it affects the key metrics for the Voyage.

Not all of the fields can be changed in the Comparison view (i.e. the Profit/Loss section). However, many of the fields in the Vessel section can be edited by choosing from the dropdown or edit directly in the input field. Number values also shows the adornments. By clicking the reference number of the voyage (blue numbers) to the left of the table header, you will open the Voyage drawer of that specific voyage. Here, you can view and/or alter the all of the voyage's field values. The changes will be reflected in the comparison table.

The list can be filtered on Port (the list displays the first load and discharge CargoPort, but the filter works any load and discharge ports on the Cargo), Charterer and Commodity by using the quick-filters in the top right.

In a row at the bottom of the list, you can see the total amount of cargo quantity on this Voyage.

In the voyage drawer at the vessel section you will find a checkbox for setting "Last Voyage for Current CP". This checkbox is disabled when there is no TC In Contract registered.

In the "Invoices" tab in the voyage drawer, you can quickly see and manage the Pending Receivable/Payable document lines, as well as the Invoices connected to the voyage. The tab is only visible to voyages that do not have status "Estimate".

Pending Receivable / Pending Payable

The sections show you a list of all document lines that have not yet been assembled. Clicking on any of them allows you to edit certain parameters. Selecting one or more document lines will allow you to assemble them.

Invoices

The invoice-section shows a list of all assembled invoices connected to the voyage. There er multiple filters to allow you to quickly and efficiently find the invoice you are looking for. Clicking on an invoice will open a document drawer, showing more details.

At the top right of the section below the filters you can click a button that says 'View Line Items' which will swap out the documents in the list with the document lines of the documents on the voyage. This list has document line-specific columns, however clicking one of the document lines will open it's corresponding *Document* drawer.

In addition to separate columns, this document line list also has adjustments to its filters at the top of the section as well. The document line list has filters for Account, Port, Business Partner(Invoice Party) and Booking Number as shown in the picture above.

The voyage map shows the voyage schedule, including alternative routing pointsthat can be added to the schedule between port calls. More routing points will be revealed as you zoom in on the map.

Viewing routing points

Click on a routing pointto show information about the point in a popup, including name, position, and GMT offset. When a routing point is clicked it will also be possible to add the routing point to the voyage route. When clicking 'Add to route', a pop-up will appear where you have to choose between which port calls the routing point shall be added.

Remove existing routing points from the Voyage route

Routing points that are on the voyage can be removed. When clicked, a button will become available 'Remove from voyage route'. When this is clicked, a confirmation box will appear. When confirmed, the routing point will be removed from the voyage.

Restricted areas

The interactive Voyage Map features several restricted areas:

1. Emission Control Areas

2. Open Loop Restricted Areas

Restricted Areas are visible on the map and depicted by Blue or Red dashed lines (See Figure 1).

The leftmost dropdown filter allows changing the settings to include the particular group of Restricted Areas in the map or not.

Only voyages of status "Estimate" and "Unallocated" can be deleted. Otherwise you must change the status before you can delete.

1. Find a voyage (i.e through the Voyages page).

2. Click to open the voyage you want to delete.

3. At the upper right corner of the panel, click Delete.

4. Click Confirm to delete the voyage.

Voyages can be connected to Cargoes and/or Offhires, as well as scheduled voyages if the voyage is a template.

When attempting to delete a template voyage that has scheduled voyages either at the Nominated or later stages, an error message will show instead.

The delete-voyage modal will look differently depending on whether it has connected entities:

• No connections:

• Only Offhire connection:

• Only Cargo connection:

• Offhires and Cargoes:

From the "Related" tab in the voyage drawer, you can view, add and edit laytime calculations. Expand the collapsible section titled Laytime Calculation and click the Create button to add a laytime calculation for the opened voyage.

The Voyage schedule visualization may be found on the right-hand side of a voyage drawer.

This section is highly customizable: e.g., you may change the voyage start date, lock it, edit the Voyage's speed, update the port call sequence, and much more!

The Schedule Timeline is a fully interactive module. Each port represents a draggable block - if you reorder the blocks, you will update the port call sequence on the opened voyage correspondingly:

The small ovals inside of each Port Call block includes a piece of related information: Days at Sea + Extra Days at Sea, Actual Speed, and Distance between Ports. Every oval is clickable and allows editing corresponding sea passages.

Moreover, the Port Call blocks include a small functional bar that provides the following actions on the voyage schedule sequence: show Port Cost history overview, create new Port Call to the current schedule, edit the selected Port Call, or delete the Port Call.

The Voyage Edit Schedule segment may be found on the right-hand side of the Overview tab in a Voyage Drawer.

The edit schedule tab includes a complete list of for all the Voyage's cargo.

There are three core elements involved: Selected Port Calls, Selected Cargo, and the rest.

• Selected Port Calls: these objects are highlighted by the blue background and a small blue line on the left of the Port Call port (see figure 2). The selected port calls display data for the respective selected Cargo.

• Selected Cargo: the currently selected cargo can be chosen inside the select cargo modal, which can be invoked by clicking the expand cargo button (triangle facing down inside the left section, see figure 3). The selected cargo will be the subject of the Edit Schedule list. The Port Calls contained in the list correspond to the selected cargo, and the related values change dynamically if another cargo is chosen.

• The rest: the rest can be considered all the grey options inside the list. These options are also expandable and can be edited, but they don't belong to the selected cargo and, thus, are not the focused elements (e.g., SUEZ CANAL Port call in Figure 2).

Each list item is interactive and can be collapsed or expanded. When the selected cargo is changed, the corresponding cargo ports expand and get visually highlighted, the corresponding values are updated.

Moreover, the collapse button can expand Port Calls related to the selected Cargo, Expand all Port Calls, or Collapse all. The button may be found on the right over the first PortCall (see figure 3).

Next to the Port Call port name, there is a Reason For Call specified inside of parentheses - L means Loading, D - discharging, and C - canal passage.

A TC Voyage will not have a Cargo Section on the Overview Tab like normal Voyages, but instead have a Time Charter Contract Section displaying the Time Charter Contract. In this section you can edit the most important fields on a Time Charter directly through the Voyage Drawer or click the -icon to Open the Time Charter Contract Drawer

Both Duration and Rate fields will be disabled if there exists more than one Duration on the Tc contract, or a Duration has multiple Rates.

The Calculate Profit/Loss checkbox is only available while the Voyage still has status Estimate, and will toggle calculation of profit/loss based on bunkers.

Related pages:

• Create TC Voyage

• Time Charter Contracts and its subpages

From the voyage drawer actions it is possible to change the Voyage Reference Number or Voyage Number, depending on the voyage status.

When voyage status is Estimate, Unallocated or Allocated, it is possible to change the Voyage Reference Number.

When voyage status is Nominated, Operational, Operationally Closed, Invoiced or Closed, it is possible to change the Voyage Number.

Clicking Edit Voyage Reference... or Edit Voyage Number... in the options meny opens a dialog box where the current values can be modified. In addition, the dialog box contains a field for changing the Voyage Start Year.

With the Intake Calculation function you can change parameters of a voyage to get an overview of quantities available for cargo at the port calls.

1. Click on a voyage in the list or board to open it in the drawer.

2. At the top right, click on Functions.

3. Select Voyage Intake Calculation.

Voyage Header Parameters

At the top, below the vessel-chip and voyage reference, fields for changing the stowage and bunker properties for the entire voyage are displayed.

Schedule Table

A table of all the port calls on this voyage is shown in this section. To change the intake reduction properties per port call, click a row to open a window where you can make adjustments. Some columns are hidden by default, and can be toggled on/off by using the "Customize Columns"-button in the top right corner of the table.

Chart

A mixed chart of the calculation results is generated at the bottom. Each port call has multiple graphs to show the reductions, cargo quantity and quantity available for cargo. The charts gets updated automatically when there are changes to the voyage header, port call, or vessel parameters.

Click on the legends at the top of the chart to toggle the display of a graph. Hover the mouse over the chart to inspect the values of each calculation data point.

Loadline Information

The loadline information table shows data on the voyage vessel that might affect the intake. To change these values, you need to edit the vessel in the Vessels module in master data.

The VMS provides powerful voyage tools for risk assessment and estimations on cargo capacity on port calls.

These tools are available from Voyages or PlanningFleet Plans

1. Click on a voyage in the voyages list or board to open it in the drawer.

2. At the top right, click on Functions.

The 'Routing' tab allows comparing different routes regarding essential information such as Voyage TCE, Voyage Result, total distance, total days, etc.

See the screenshot below (Image 1) for an example:

A voyage going from Bergen to Hamburg through Newcastle is displayed. The routing tab illustrates an alternative route for each leg on the mentioned voyage. As presented in the screenshot, there is a key difference between the routes:

• TCE Difference: the TCE difference indicator shows the difference between the alternative route TCE and the currently selected route TCE. So, for the leg, Bergen -> Newcastle, the current TCE is -525 USD. On the other hand, selecting the alternative route will result in +27 USD, which is -497 USD of TCE total (See Image 2).

• Estimated Distance: illustrates the estimated distance for each leg, original and alternative.

• Sea Margin: shows the sea margin.

The map is also interactive and helps to visualize the alternative route, providing crucial data.

Detailed Comparison:

It is also possible to compare the routes in more detail! For instance, take a look at the screenshot below:

Clicking the top-right arrow in each container expands the detailed information.

The apply button proceeds with the changes and saves the selected route for the current voyage.

Note: The alternative routes may be created manually or must be coming from a third party, such as weather-based routes, etc.

With the Sensitivity Analysis tool you can run calculations on a chosen parameter to evaluate risk.

1. Click on a voyage in the list or board to open it in the drawer.

2. At the top right, click on Functions.

3. Select Voyage Sensitivity Analysis.

Input parameters

Select a voyage parameter which is then adjusted by the numerical variance for each calculation.

Chart

Reading the chart

The chart shows all the calculated values for the voyage. There are 15 data points, with the current voyage displayed in the middle, with negative variance on the left side, and positive variance on the right side.

The value of the selected Voyage is specified with a blue vertical line. The figures you find in a small box above each point reflect the X-axis values for each point.

Hover the mouse over the chart to inspect the values of each calculation data point.

Moreover, you may find a table on the right from the Sensitivity Analysis chart. The table consists of the calculated values, placed in ascending order. The table may ease navigation among calculations.

Downloading the chart