Welcome to the main source of information on the Dataloy product suite.

In the "Voyages & Port Calls" section of the vessel drawer, you will find the most important information about a vessel and its voyages.

Vessel Details

Voyages

This is a list of voyages on the opened vessel sorted by newest first. If there is an ongoing voyage (end date in the future) in the list, it is indicated with a blue marker on the left side. When clicking the reference number of the voyage, the voyage drawer will open. If the voyage does not have a reference number, a text value displaying 'Missing' will show instead. This is also clickable and will open the selected voyage.

Clicking on the voyages, except from the voyage Ref. No, will list all port calls of the voyage below. Clicking on port calls in the list opens them in a panel where you can make changes.

Voyages & Port Calls under Vessels List

The Resequence feature is added. It enables reordering the list of voyages assigned to a vessel (see Figure 1). To utilize the feature, click Vessels, select the one that requires reordering, and click the Two-way arrow icon in the newly appeared window on the right.

Now, a user is free to drag objects. When one is dropped inside the list, it lands on its newly claimed place. Thus, it allows the reorganization of items in the desired order. For example, Figure 2 illustrates Item 77, which is being dragged down. It is expected that the item will have replaced Item 76 after release.

Next, the result after the aforementioned release is presented in Figure 3.

As expected, Item 77 changed places with Item 76.

Furthermore, the Save button updates Fleet Plan Voyages and saves the new appearance of the Voyage List.

Actions

Create

Edit

Click on a row to edit and use the modal to make changes.

Delete

Clicking Copy Vessel will open a Copy Vessel modal where you are prompted to enter the vessel-copy's name.

When you click Create, a drawer of the copied vessel will be opened. The vessel will have all of its data copied over from the original vessel except the name of the vessel will be set to the Vessel Name you entered in the Copy Vessel Modal.

Internal Data:

The internal data of the copied vessel will be given default values on fields like company, business unit, vessel code and vessel. The vessel code will be set to the vessel's key-number value, which is unique for the vessel.

1. Open the Vessels module in the Master Data section.

2. Open the Vessel drawer

Vessel "Internal Data" can be accessed in the top tab menu.

When the above 'Create Internal Data' is created, it will be possible to access the below Internal Data page:

Miscellaneous:

Here, you can set fields like Company and Business Unit, Bank Account Receivable, Master Account and Pool, as well as the Pool Earning Points. In this table, you are able to create, edit and delete a Pool Earning Point:

Create/edit modal for Pool Earning Point.

Depending on your access permissions the list of Vessels might not be visible.

Open the Vessels module in the Core Menu list on the top left corner.

Vessels List Tabs

On top of the list, you may find three tabs: Operative, Archived, and Map. The two first tabs illustrate pre-sorted data based on the fleet exit date parameter. The Map includes an interactive map with the current vessels' location.

Operative

A click on the Operative tab will load a table, that contains only operable vessels. In other words, the vessels whose fleet exit date is either not set, or set in the future.

Archived

On the other hand, the Archived tab presents vessels whose fleet exit date is older than the current date (fleet exit date was in the past).

Moreover, filters found on the same line as the tabs, apply to both tables. If you switch between tabs, the filters will remain the same, facilitating navigation.

1. Open the Vessels module in the Core menu in the top left corner.

2. Find your selected vessel.

Vessel "Speed and Consumption" data can be accessed in the top tab menu. Details can be maintained directly in the fields or from the table actions.

1. Open the Vessels module in the Core menu in the top left corner.

2. Click Create.

3. Fill in all required fields listed below in the Create Vessel window.

5. Next, you will see the following modal:

The Create Vessel modal allows you to fill in the general vessel information, such as the required Vessel Name and Vessel type fields, optional Company and Business Unit, and Vessel Code fields.

Required fields:

• Vessel Name

• Vessel Type

The Load and Discharge rates section is an an overview of the load and discharge rates applicable for ports and terminals. It must not be mixed with the vessels' max load and discharge rates.

1. Open the Vessels module.

2. Open the vessel drawer

Vessel "Load & Discharge Rates" data can be accessed in the top tab menu. Details can be maintained directly from the table actions.

You can add multiple speed and consumption data, for example one speed order for full speed and one for eco speed.

Voyage drawer

To open the voyage drawer, go to the Voyages module.

Summary

The top of the voyage drawer "Overview" tab has four summary cards for TCE, total days, hire costs, and bunker costs.

Note, If the status of the Voyage is closed, it is not possible to make any updates or changes to that particular Voyage.

Result

The "result" chart is a waterfall chart for costs and revenue on the voyage. Hover the mouse over the bars to see further details behind the calculation.

Days

The "days" chart has a timeline chart for the port calls on the voyage and a table of the total days on the voyage.

The port calls timeline shows the days at sea and days in port. It also shows the names of the ports above the bars. Hover the mouse over each bar to see more information.

Organisational Data

Here you may add organisational data to your voyage.

Note, The Company and Business Unit fields depend on each other. If one of the details is set, you may see linked items that correlate to the former attribute when selecting the second field. Moreover, if you proceed with an element not linked to the former attribute, the first field will be cleared.

* For example, there is Company A, which has a link to Business Unit A. When creating Voyage's organisational data, after selecting Company A and expanding the Business Unit, you will get a list of options. The list will contain all the Business Units, but Business Unit A will be marked as linked to the selected Company. Next, if linked Business Unit A is chosen, you will end up with Company A and Business unit A. Otherwise, if the selected Business Unit is not linked to the preferred Company, the Company field will get cleared, and you may observe a list of Companies related to the selected Business Unit.

1. Open the Vessels module in the Master Data section.

2. Open the vessel drawer

Vessel "AIS Data and Weather Report" data can be accessed in the top tab menu.

For the tab to be enabled an AIS position has to be available.

In the vessel drawer on the top right side there is a small map displaying the vessels last known position. This position is retrieved from AIS-positions for vessels which are subscribing to this feature, for vessels which are not subscribing the latest position is retrieved from the latest position report entered in the system. In addition to this you can now view the route from Dataloy Distance Table from previous port to next port displayed in the same map. The route is the green line in the map.

You can enable or disable the subscription to AIS-positions for a vessel.

1. Open the Vessels module in the Master Data section.

2. Open the vessel drawer

There is an icon on the top right corner of a vessel drawer. If the icon is light grey it indicates that the vessel has no IMO-number registered. If the icon is darker grey it indicates that it is not subscribing to AIS-positions. If the icon is blue it indicates that the vessel is subscribing to AIS-positions.

Depending on your access permissions the list of voyages might not be visible.

The "Voyages" module can be located from the left side menu.

When you are in the analysis tab and you select a snapshot from the analysis chart the See Audit Log will be activated, and you may click this button to see the audit logs from the previous snapshot to the selected snapshot. This button is not activated for the first (Preliminary snapshot) as this has no previous snapshot to compare with.

The audit log in the analysis section will show audit logs between the selected Snapshot and the previous snapshot.

When in a voyage drawer the analysis tab is available in the tab section. In this tab you will be presented with a graph to give you a visual view of the development of key values in the selected voyage.

The graph that is displayed represents the total days for the columns, and the TCE for the line. These values can be changed in the dropdown fields on the top left. The timeline shown will be from the preliminary snapshot is taken to the current date. If the voyage is closed, the last value will be the last time the voyage was changed instead of todays date.

The summary section displays all cost/revenue items, including fuel consumption and price, related to either cargo, voyage, or port call. This breakdown displays different figures for Voyage Charter and Time Charter estimates.

The "Schedule" section in the Voyage drawer shows a timeline of port calls on a voyage. You can create, rearrange, delete and edit port calls directly from this screen.

Managing port calls

When hovering the mouse over a port call in the schedule, a toolbar in the upper right will appear.

Locking voyage start date and ballast port

In the voyage drawer at the schedule section you will find a checkbox for locking the update of voyage start date and ballast port. This checkbox is not visible while the voyage has status Estimate or Unallocated.

General info

The Bunker Stock list can be found in the Voyage drawer under the tab called Bunkers.

Opening Balance

Each list starts with the opening balance of the stock. The opening balances displays the balance of the bunker stocks at the beginning of the voyage and are generated based on the previous fixed voyage. When creating voyage estimates the opening balances are generated based on the last fixed voyage on the vessel.

Opening balances can be updated on voyages with status Estimate or Unallocated to be able to do quick calculations. Once a voyage i fixed the opening balance will be recalculated based on the previous fixed voyage and will no longer be editable.

Opening balances are also editable on voyages where the voyage start date is fixed.

Edit opening balance

To edit an opening balance on voyages where this is enabled,

• click on the opening balance row and a modal with the editable values will appear

• edit the values

• click Confirm to save your changes

Add opening balance

It is possible to add additional opening balances for each bunker category on voyages that have the status Estimate or Unallocated and for voyages where the start date of the voyage is fixed.

To add an opening balance:

• in bunker stocks list click on the Add Opening Balance button located above the bunker stock list for a given bunker category

• enter the values

• click Confirm to save the opening balance

The new opening balance will be added after the last existing opening balance in the list.

In the voyage drawer at the vessel section you will find a checkbox for setting "Last Voyage for Current CP". This checkbox is disabled when there is no TC In Contract registered.

In the Speed and Consumption section in the voyage drawer you can update the various fields for consumption for a voyage. This section can be found in the Overview-tab in the voyage drawer.

Once the expand icon is clicked the fields will be displayed like this example:

Note that if the field for Speed Laden or Speed Ballast is changed in the vessel section it will also affect the corresponding field in this section as well, and vice versa.

In the Organisational data tab in the voyage drawer you can edit the following information:

• Company and Business Unit

• Pool

• Responsible Charterer

• Responsible Operator

• Responsible Accountant

• Claims Operator

• Trade

To edit any field in the tab, click into the field and start typing. Then select the desired option. Field will automatically save when you click outside or use tab key to exit the field.

Company and Business Unit field is mandatory if the voyage status is NOT Estimate or Unallocated. When editing company and/or business unit, you will get a warning that alerts the user that the connected cargoes will also have their companies and business units changed.

When clicking the OK button, the company and/or business unit will be changed for the voyage and all the connected cargoes.

Bunker prices can be changed from the Overview/Bunker tabs.

Click a row to edit bunker price

Edit the price for each bunker type in the modal

From the voyage drawer it is possible to change the status of the voyage by using the status chip next to the reference no at the top of the drawer.

From Estimate to Allocate:

When changing status from estimate to Allocate, the following modal will show, where you have to select the vessel, and if you want, you can manually change the position. It will by default be put last.

From Estimate to Nominated:

When changing status from Estimate to Nominated, the following modal will show. If it is a TC voyage with missing laycan on the TC, you will have to fill in the layCan as well.

From the "Related" tab in the voyage drawer, you can view the voyage related information Offhire, Laytime Calculation, and Bunker Transaction. Expand a section by clicking the arrow on the top right of each section to view a list of information. Click on an item in the list to go to the the corresponding drawer and view more information about the specific item.

Offhire and Laytime Calculations

Expand the section and click the pluss-sign to the top right of the list to create new item for the voyage.

More details about creating Offhires: Create Offhire.

More details about creating Laytime Calculations: Create Laytime Calculation.

For estimates it is possible to set the TCE or Voyage Result and let the system calculate the freight rate. To make the system calculate the TCE and Voyage Result again, uncheck Lock.

From the "Various Cost/Revenue" tab in the voyage drawer, you can view various cost/revenue from the voyage, cargoes on the voyage and Offhires on the voyage.

• By default only various cost/revenue from the voyage are shown.

• If there are either existing various cost/revenue on the Voyage's Cargoes or Offhires there will appear a filter on the top-right of the list where you can select which other types of various cost/revenue you want to be displayed in the list.

Both Duration and Rate fields will be disabled if there exists more than one Duration on the Tc contract, or a Duration has multiple Rates.

The Calculate Profit/Loss checkbox is only available while the Voyage still has status Estimate, and will toggle calculation of profit/loss based on bunkers.

Related pages:

From the voyage drawer actions it is possible to change the Voyage Reference Number or Voyage Number, depending on the voyage status.

When voyage status is Estimate, Unallocated or Allocated, it is possible to change the Voyage Reference Number.

When voyage status is Nominated, Operational, Operationally Closed, Invoiced or Closed, it is possible to change the Voyage Number.

Clicking Edit Voyage Reference... or Edit Voyage Number... in the options meny opens a dialog box where the current values can be modified. In addition, the dialog box contains a field for changing the Voyage Start Year.

The Voyage Edit Schedule segment may be found on the right-hand side of the Overview tab in a Voyage Drawer.

There are three core elements involved: Selected Port Calls, Selected Cargo, and the rest.

• Selected Port Calls: these objects are highlighted by the blue background and a small blue line on the left of the Port Call port (see figure 2). The selected port calls display data for the respective selected Cargo.

• Selected Cargo: the currently selected cargo can be chosen inside the select cargo modal, which can be invoked by clicking the expand cargo button (triangle facing down inside the left section, see figure 3). The selected cargo will be the subject of the Edit Schedule list. The Port Calls contained in the list correspond to the selected cargo, and the related values change dynamically if another cargo is chosen.

• The rest: the rest can be considered all the grey options inside the list. These options are also expandable and can be edited, but they don't belong to the selected cargo and, thus, are not the focused elements (e.g., SUEZ CANAL Port call in Figure 2).

Each list item is interactive and can be collapsed or expanded. When the selected cargo is changed, the corresponding cargo ports expand and get visually highlighted, the corresponding values are updated.

Moreover, the collapse button can expand Port Calls related to the selected Cargo, Expand all Port Calls, or Collapse all. The button may be found on the right over the first PortCall (see figure 3).

Next to the Port Call port name, there is a Reason For Call specified inside of parentheses - L means Loading, D - discharging, and C - canal passage.

The VMS provides powerful voyage tools for risk assessment and estimations on cargo capacity on port calls.

1. Click on a voyage in the voyages list or board to open it in the drawer.

In the "Invoices" tab in the voyage drawer, you can quickly see and manage the Pending Receivable/Payable document lines, as well as the Invoices connected to the voyage. The tab is only visible to voyages that do not have status "Estimate".

Pending Receivable / Pending Payable

The sections show you a list of all document lines that have not yet been assembled. Clicking on any of them allows you to edit certain parameters. Selecting one or more document lines will allow you to assemble them.

Invoices

The invoice-section shows a list of all assembled invoices connected to the voyage. There er multiple filters to allow you to quickly and efficiently find the invoice you are looking for. Clicking on an invoice will open a document drawer, showing more details.

At the top right of the section below the filters you can click a button that says 'View Line Items' which will swap out the documents in the list with the document lines of the documents on the voyage. This list has document line-specific columns, however clicking one of the document lines will open it's corresponding *Document* drawer.

In addition to separate columns, this document line list also has adjustments to its filters at the top of the section as well. The document line list has filters for Account, Port, Business Partner(Invoice Party) and Booking Number as shown in the picture above.

Only voyages of status "Estimate" and "Unallocated" can be deleted. Otherwise you must change the status before you can delete.

1. Find a voyage (i.e through the Voyages page).

2. Click to open the voyage you want to delete.

4. Click Confirm to delete the voyage.

Voyages can be connected to Cargoes and/or Offhires, as well as scheduled voyages if the voyage is a template.

When attempting to delete a template voyage that has scheduled voyages either at the Nominated or later stages, an error message will show instead.

The delete-voyage modal will look differently depending on whether it has connected entities:

• No connections:

• Only Offhire connection:

• Only Cargo connection:

• Offhires and Cargoes:

With the Intake Calculation function you can change parameters of a voyage to get an overview of quantities available for cargo at the port calls.

1. Click on a voyage in the list or board to open it in the drawer.

3. Select Voyage Intake Calculation.

Voyage Header Parameters

At the top, below the vessel-chip and voyage reference, fields for changing the stowage and bunker properties for the entire voyage are displayed.

Schedule Table

A table of all the port calls on this voyage is shown in this section. To change the intake reduction properties per port call, click a row to open a window where you can make adjustments. Some columns are hidden by default, and can be toggled on/off by using the "Customize Columns"-button in the top right corner of the table.

Chart

A mixed chart of the calculation results is generated at the bottom. Each port call has multiple graphs to show the reductions, cargo quantity and quantity available for cargo. The charts gets updated automatically when there are changes to the voyage header, port call, or vessel parameters.

Click on the legends at the top of the chart to toggle the display of a graph. Hover the mouse over the chart to inspect the values of each calculation data point.

Loadline Information

The Voyage schedule visualization may be found on the right-hand side of a voyage drawer.

This section is highly customizable: e.g., you may change the voyage start date, lock it, edit the Voyage's speed, update the port call sequence, and much more!

The Schedule Timeline is a fully interactive module. Each port represents a draggable block - if you reorder the blocks, you will update the port call sequence on the opened voyage correspondingly:

The small ovals inside of each Port Call block includes a piece of related information: Days at Sea + Extra Days at Sea, Actual Speed, and Distance between Ports. Every oval is clickable and allows editing corresponding sea passages.

Moreover, the Port Call blocks include a small functional bar that provides the following actions on the voyage schedule sequence: show Port Cost history overview, create new Port Call to the current schedule, edit the selected Port Call, or delete the Port Call.

In order to get a complete voyage result estimation, it is possible to edit the daily hire and address commission for vessels/voyages that does not have TC-in present in the system.

The details of a voyage can be edited in the Voyages module.

Tiles

Tiles show the key values like TCE, Days Total, Distance Total, Bunker Consumption, EEOI, Days In Port, of the voyage.

Sections

Voyages on a time charter will have a "TC contract" section, while all other voyages will have a "Performance Cargo" section instead.

Vessel Section

Speed Laden: Showing the speed for laden port calls if all port calls have the same speed. If port calls has different speeds this field will be disabled and the text will be: Multiple. Changing this value will update speed for all laden port calls.

Speed Ballast: Showing the speed for ballast port calls if all port calls have the same speed. If port calls has different speeds this field will be disabled and the text will be: Multiple. Changing this value will update speed for all ballast port calls.

When changing vessel in this section, a warning prompt will pop up, alerting the user that changing vessel on the voyage will change the voyage and the connected cargoes' company and business unit to the vessel's.

Cargo Section

The Cargo section lets you make changes to the most important data on your cargo. Use the Cargo selector button to switch between multiple cargos.

Days Extra In Port: Showing the average days extra in port for load and discharge port. Only enabled when days extra in port is the same for all port calls with the same reason for call. When updating, all port calls with the same reason for call will be updated. Days extra in port can also be updated when editing a port call.

Viewing routing points

Remove existing routing points from the Voyage route

Routing points that are on the voyage can be removed. When clicked, a button will become available 'Remove from voyage route'. When this is clicked, a confirmation box will appear. When confirmed, the routing point will be removed from the voyage.

Restricted areas

The interactive Voyage Map features several restricted areas:

1. Emission Control Areas

2. Open Loop Restricted Areas

Restricted Areas are visible on the map and depicted by Blue or Red dashed lines (See Figure 1).

The leftmost dropdown filter allows changing the settings to include the particular group of Restricted Areas in the map or not.

Layout:

The Voyages module contains of a large list of different types of voyages; unallocated, estimate, allocated, nominated, etc. In this list, you can filter the voyages based on several key endpoints to effectively view the required information on your screen. There is a sort icon to the far right, with different options for sorting the list as well. You can read more here: Sorting and Filtering Lists.

Below you can click to read how to create different types of voyages:

The comparison button can be found as a primary action in the Voyage drawer:

Overview

In this view, you are able to have an overview of the voyages to compare, copy the voyages you want to compare and/or open the Voyage drawer of the voyages:

In this first implementation, you are able to compare the Profit/Loss values, such as Freight, Total Port Cost, Bunker Cost, Various Cost, Contribution, TCE and Result between the voyages. The voyage you are comparing to is the left-most voyage. When you use the copy-function to the right of the table header, you copy that specific voyage. Meaning, the values will initially be the same, until you alter the values yourself. That is why voyage #1 and voyage #3 are identical, only voyage #2 was altered here. If you want to copy voyage #2, a new voyage #4 will have identical values to voyage #2, etc.

By clicking the reference number of the voyage (blue numbers) to the left of the table header, you will open the Voyage drawer of that specific voyage. There, you can view and/or alter the voyage, as the table rows are uneditable as of now.

With the Sensitivity Analysis tool you can run calculations on a chosen parameter to evaluate risk.

1. Click on a voyage in the list or board to open it in the drawer.

3. Select Voyage Sensitivity Analysis.

Input parameters

Select a voyage parameter which is then adjusted by the numerical variance for each calculation.

Chart

Reading the chart

The chart shows all the calculated values for the voyage. There are 15 data points, with the current voyage displayed in the middle, with negative variance on the left side, and positive variance on the right side.

The value of the selected Voyage is specified with a blue vertical line. The figures you find in a small box above each point reflect the X-axis values for each point.

Hover the mouse over the chart to inspect the values of each calculation data point.

Moreover, you may find a table on the right from the Sensitivity Analysis chart. The table consists of the calculated values, placed in ascending order. The table may ease navigation among calculations.

Downloading the chart

Steps:

1. Open the Voyages module from the menu on the left.

3. Select Create Voyage From Template.

4. In the modal, select a CoA template voyage to create the new voyage. The fields that are pre-filled are the ones that were filled in when creating the CoA template itself, which the new voyage will inherit.

5. Click Create.

The modal:

Feature:

• The modal is now draggable, making it easier to see the information "behind" the modal. Hover over the title or the top of the modal to activate it.

You are able to keep in control of all your organisations inserted cargoes using the cargo module in VMS.

Steps:

1. Open the Cargoes module from the menu on the left.

3. Select Create New Cargo From CoA Template.

4. In the modal, select a CoA template to create the new cargo. The fields that are pre-filled are the ones that were filled in when creating the CoA itself, which the new cargo will inherit.

5. Click Create.

The modal:

Feature:

• The modal is now draggable, making it easier to see the information "behind" the modal. Hover over the title or the top of the modal to activate it.

Layout:

Below you can click to read how to create different types of cargoes:

Steps:

1. Open the Voyages module from the menu on the left.

3. Select Create Time Charter Out.

4. In the modal, you can fill in the required fields and add any additional information about the new TC voyage.

5. After you have filled in, you can click Create.

Required fields:

• Vessel

• Delivery Port

• Redelivery Port

The modal:

Features:

• After choosing a vessel, you will now be able to choose a Ballast Port.

• The modal is now draggable, making it easier to see the information "behind" the modal. Hover over the title or the top of the modal to activate it.

There may be several reason for having a voyage without any cargo onboard the vessel. By using the Create Voyage Without Cargo option, you can for instance plan out repositioning of your vessels, or schedule dry docking.

Steps:

1. Open the Voyages module from the menu on the left.

3. Select Create Voyage Without Cargo.

4. After you have filled in the required information, you can click Create.

Within a TC voyage drawer, the Cargo tab is enabled for you to create new cargoes on the voyage:

Cargo Restrictions:

• You cannot create a cargo from CoA templates

• You cannot create a cargo if there are no load- or discharge port calls on the voyage

  • Even when we have the delivery/redelivery port calls

  • You need to create at least one loading- and discharging port calls on the voyage schedule (unique values)

• You can only create cargoes with cargo ports based on the port calls in the voyage schedule

  • The port selectors on the upper-left side of the modal are restricted to only display these cargo ports (also with its attached terminals)

Drawer Restrictions:

• Unallocate Cargo

• Allocoate Cargo

• Relet

• Transship

• Preship

• Transfer

Drag & Drop Restrictions:

• Dragging an unallocated cargo to a TC voyage

• Dragging an allocated cargo on a TC voyage to Commitments

• Dragging an allocated cargo from one TC voyage to another voyage (TC or not)

To maintain the cargo click the cargo in the list. The selected cargo will be opened in a cargo drawer where you can edit fields, copy cargo, create a pdf from the booking and so forth. Click the cargo drawer page here to see more details.

At the top of the drawer you can find a drop down with available statuses for a cargo, which will open by clicking the current status.

The cargo status is a helper for you to understand where in the process you are. All statuses apart from Clean Fix are the same in the sense that they do not change the functionality of the system. When you set the cargo status to Clean Fix, the cargo quantity field in the cargo drawer now changes to be the B/L quantity. So when changing the cargo quantity on a "Clean Fix" cargo, it only changes the B/L quantity, not the booked quantity.

KPIs

At the top in the main details you will find the KPI-cards.

• First tile: Cargo quantity is the actual quantity, and booked is the booked quantity.

• Second tile: Freight is the total freight for the cargo.

• Third tile: Commission and various costs.

• Fourth tile: Net Fio is all cargo related revenue aggregated and then deduct all aggregated cargo cost - divided by the quantity of the cargo.

Main Cargo Details

Below the KPI tiles is the Main Cargo Details section on the left side:

All fields that are enabled can be changed from this view. The following fields and options may be disabled under certain circumstances.

Overview of Fields:

Stowage

Below Main Cargo Details section, there is a section for inputting fields and checkboxes regarding the stowage values of the cargo:

Cargo Port Timeline

Below the KPI-cards on the right side is the Cargo Port Timeline together with LayCan dates. Laytime used is the estimated laytime allowed. The date fields are validated and if the validation fails the date field that needs to be corrected is highlighted in red and there is a short message under the date field indicating what is wrong.

On the left side of the tab below the Main Cargo Details is the Stowage section

Bunker Adjustments

On the right side, below the Cargo Port Timeline section, you can create/edit and view a list of Bunker Adjustments on the cargo:

For both of these options you will be able to choose the bunker types: DL (LS MGO), DO (MGO), FL (LS FO) or FO. You can also input/edit the other fields, such as: Min Price, Max Price, Adjustment Factor/Agreed Consumption and Price. The Price field is still editable even though the input of the Min-/Max Price fields calculates the average price.

The total adjustment is calculated if the price is outside the minimum/maximum range, i.e:

• Min range: 500, Max range: 550, Price: 600 => Positive adjustment

• Min range: 500, Max range: 550, Price 400 => Negative adjustment

This calculation you can see as the price value in the second KPI tile by the last field called Bunker Adjustment:

Overview of Fields:

Miscellaneous

On the right side, below the Bunker Adjustment section, you can enter external reference, Trade, Cargo Text, Comment, Company, Business Unit and Cargo Operator:

Relets and Transshipments

At the bottom of this tab there is be a list of Relets and Transhipments for the cargo:

In the various Cost/Revenue Tab there will be two tables. One table for various cost and one for various revenue.

To add a Various Cost click the blue plus icon in the top right corner. Once clicked the below modal will appear.

Once the required fields are filled in the create button will be activated and you can create the Various Cost.

To add a Various Revenue click the blue icon in the top right corner. Once clicked the below modal will appear:

Once the required fields are filled in the create button will be activated and you can create the Various Revenue.

To delete either a Various Cost or a Various Revenue select the item from the table by clicking the checkbox on the far left side.

Once one or more items are selected you can click the trashcan to delete the selected item(s).

Steps:

1. Open the Voyages module from the menu on the left.

3. Select Create Voyage Charterer.

4. In this modal, you can have two options:

   a. you can fill in the required fields and add any additional information about the new voyage

   b. you can choose the Use CoA Template Cargo button, which will link to the same modal as described here: Create Cargo From CoA Template.

5. After you have filled in or chosen a CoA Template for the cargo information, you can click Create.

Required fields:

• Vessel

• Load Ports

• Discharge Ports

The modal:

Features:

• After choosing a vessel, you will now be able to choose a Ballast Port.

• The modal is now draggable, making it easier to see the information "behind" the modal. Hover over the title or the top of the modal to activate it.

Steps:

1. Open the Cargoes module from the menu on the left.

3. Select Create New Cargo.

4. In the modal, you can fill in the required fields and add any additional information about the new cargo.

5. Click Create.

Required fields:

• Load Port

• Discharge Port

• Charterer

• Commodity

New design:

The new Create Cargo modal has a new design to increase the productivity while creating a cargo, is more user-friendly and has more useful features altogether. Click on the picture below to get a better view of the details:

New Create Cargo Port modal:

Similar to the design above, we now have a new Create Cargo Port modal:

Features:

• With the new multiple value component in the Create Cargo modal, you are now able to add multiple Load- and Discharge- cargo ports to the new cargo.

• The fields are divided into 2 sections, while the 3rd section displays the Timeline component of the cargo ports that are added. In the Create Cargo Port modal, there are 2 sections, in which the 2nd one contains the Timeline.

• It is possible to drag and drop the ports in the Timeline component to change the order of the cargo port rows, in both of the modals.

When you open the cargo drawer this is the top section of the drawer.

By clicking the various tabs you get the relevant information about the cargo. Check out the next pages for information about the different tabs.

On the left side you will see the cargo reference, status of the cargo, and if it is a spot or CoA cargo.

On the right side you have primary actions; PDF and copy. The three dots is a dropdown with secondary actions for the drawer. If you click the three dots you will be presented with the below view as a drop down:

You can allocate/unallocate of the cargo.

You can delete a cargo.

You can arrange Tranship, Preship or Transfer the cargo.

And finally you have the option to view the audit log or append attachements to the cargo.

In the Commissions tab you can create new commissions by clicking the blue plus icon in the top right corner.

Once clicked the below modal will appear:

Once the required fields are filled in the create button will be activated and you can create the new Commission, which then will appear in the table in the Commissions tab.

The webVMS contains all cargoes created in your system. To access this list you should navigate in the menu to the "Cargoes" link. This will open up your list of cargos.

In the Payment Terms tab you can enter the payment details as per above fields.

In the comments tab there is a list of previous comments made, and at the bottom you can add new comments.

In the Freight Rate Tiers tab, you can create, edit and delete different freight rate tiers for the cargo. It is also possible to choose between a tiered and a volume rate model.

Tiered: In tiered pricing, the per-unit freight rates are assigned to quantity-based ranges (tiers). When calculating the total freight, quantities are purchased from successive tiers, starting from the lowest. Example: In the below example, a cargo of 8000MT would have a freight rate of 11 USD for the first 4999MT and a freight rate of USD 12 for the remaining 3001MT. The freight rate will show as a weighted average on the cargo.

Volume: Here too, the freight rate is quantity-based. However, the per-unit freight rate is dependent on the range within which the total quantity falls. So, under this model, you would define the quantity ranges and the per-unit freight rate for each. Example: In the below example, a cargo of 8000MT would have a freight rate of 12 USD for the entire quantity.

If a cargo has one or more tiers in this section, the "Freight Rate" field in the "Main Cargo Details" section in the "Main Details" tab will be uneditable.

To delete one or more tiers, click on the checkbox mark on the left side of the list. Doing so will bring up the button to delete the tiers. Clicking on the button will bring up a confirmation modal.

In the Sub-cargoes tab you may enter sub-cargoes

By clicking the blue plus icon in the top right corner you can create sub-cargoes.

Once clicked the below modal will appear:

Once the required fields are filled in the create button will be activated and you may create the sub-cargo. The modal for editing a sub-cargo is identical.

The capacity plan gives you a monthly overview if your fleet is over or under booked with cargoes. For each months and each trade, we compare the available cargoes to the capacity in your fleet which is serving that trade.

To open the Capacity Plan, go to Chartering > Cargoes and select Capacity Plan in the top bar.

Overview

You can navigate between the current month and future months at the top of the dashboard. You also filter to restrict the view to a particular set of trades.

The are three summary cards at the top displaying information on all trades selected in the filter :

• Free capacity: Total deadweight - total weight

• Deadweight: Total deadweight of vessels loading in the selected month

• Weight: Total weight of cargoes with laydays commencement in the selected month.

For free capacity and weight, we distinguish between total values and fixed values. The latter takes only cargoes into account which have status "Clean Fix".

Trade panels

An expandable panel is shown for each trade, with totals for that trade. There are two lists inside the panel, one for cargoes by charterer and one for vessels.

Cargoes by charterer

In each trade panel there is a list of total cargo weight and volume grouped by charterer. Only cargoes where laydays commencement lies in the selected month are counted.

All "fixed" charterer cargo totals are listed first, while "not fixed" entries are indicated in grey.

Vessels

In each trade panel there is a list of vessels. For each voyage in the master fleetplan, the vessel that voyage is allocated to is listed if the following two criteria are met:

1. The voyage is marked with this trade or its performance cargo belongs to the trade.

2. The voyage has arrival date in the first load port within the selected month.

1. Click a cargo in the Cargoes module list.

3. Click the Allocate Cargo button to open a dialog for allocation.

In the dialog, select Vessel and Voyage you want to allocate the cargo to. A preview of the voyage schedule will then show the cargo ports to the left and voyage port calls to the right, as in the screen capture below. The allocation will be done using the existing port calls on the voyage if they match the cargo ports. If no port calls and cargo ports match, additional port calls will be created on the voyage. These new port calls are denoted with "Adds New Port Call". When allocating, the cargo will also have its company and business unit changed to the voyage's company and business unit. You can edit the cargo's company and/or business unit after the allocating if you want it to be different from the voyage's.

Click Allocate to allocate the cargo and create any new necessary port calls on the voyage.

Cargoes are loaded and discharged in cargo ports and these cargo ports are linked to the port calls you find in the voyages schedule.

One port call can be linked to:

• no cargo port - for port calls to Bunkering, Canal Passages etc.

• one cargo port - when loading/discharging one cargo

• more than one cargo port - when loading/discharging more than one cargo

When deleting a cargo the link between the cargo ports and port calls will define what options you will see in the delete cargo window.

A relet can be defined as the act of sub-chartering a cargo to other owners to transport. A relet always covers the entire voyage of a relet cargo.

Relets are listed at the bottom of the cargo drawer under "Relets and Transhipments".

Relet a Cargo

1. Open the Cargoes module in the Core section.

2. Click a cargo in the list to open it in a drawer.

4. Fill in the "Owner" field and click Confirm.

A copy holding most of the same data of the cargo to be relet will be created in the system .

Delete a Relet

2. Find the relet listed under "Relets and Transhipments" in the cargo drawer and click to open it.

If you click the Connect to CoA button in the secondary actions menu on in a Cargo Drawer,

you will open the Connect to CoA modal:

When you have connected the cargo to a CoA Line, you will see at the top of the Cargo Drawer a chip that says Contract of Affreightment as well as which CoA Line you've connected it to (40129002 in this example).

The CoA number chip (40129002) is a clickable chip that will open up the drawer of the CoA.

It is possible to change the instructed speed for each port call. This is a choice limited to the vessels speed and consumption combinations only depending on the leg being in ballast or laden.

• The dropdown shows both the speed and consumption

• Each speed will only affect the port call (leg) in question.

• Click a cargo in the Cargoes module list.

• When the drawer opens, find the "Commissions" tab and open it.

To edit the details after creation, click the line in the table and the same dialog will open.

A list of sub-cargoes can be found under Cargoes menu item as a tab at the top of the page.

The list contains sub-cargoes from allocated and unallocated cargoes.

To edit a a sub-cargo, click an item in the list to see a dialog window open.

A preshipment is another type of relet created from a cargo booking. It is the shipment of cargo from a location to that cargo's load port in an existing cargo booking. This includes the transfer to the vessel transporting from the load port.

Transshipments and preshipments are listed at the bottom of the cargo drawer under "Relets and Transshipments".

Transship or Preship a Cargo

1. Open the Cargoes module in the Core section.

2. Click a cargo in the list to open it in a drawer.

4. Fill in the fields listed below.

5. Click Confirm to relet the cargo.

Transshipment

Preshipment

You start with a cargo with a load and discharge port which represents the first part of the cargoes journey (on the first voyage). From a system perspective, the action "transfer" creates a new cargo for the second part of the journey (on the second voyage).

The original cargo will receive cargo type "Has Transfer", and the new cargo will receive cargo type "Transfer."

The following fields are synchronised:

• cargo quantity and measurement unit

• commodity

• discharge rate + terms of has transfer cargo = load rate + terms of transfer cargo

Transfer cargoes are listed at the bottom of the cargo drawer under "Relets and Transshipments".

Transferring a Cargo

1. Open a cargo drawer.

3. Fill in the form fields:

   1. Owner of the vessel to transship the cargo.

   2. Final discharge port of the transfer.

   3. Second vessel to transport the cargo.

   4. Second voyage to transport the cargo.

4. Click Transfer.

The discharge port of the original cargo will be the load port of the transfer cargo.

Using Filters

Specialty role: Vessel User: If you are a user onboard a vessel, the list will be showing only port calls related to that vessel.

To view service orders on a Port Call, open the drawer for the given Port Call by clicking it in the list. When inside the drawer click the "Service Orders" tab, which will display registered service orders in a table.

Create Service Order

2. Fill in the required fields for your order.

4. Click Create when you are done.

Register Reports

Port Call Tabs

In the Port Call drawer, you can look through the different tabs below to display all the relevant information:

To view Vessel Reports, open the drawer for the given Port Call by clicking it in the list. Then click the tab "Vessel Reports" at the top of the drawer and a list with registered reports will be displayed.

To view a given report, click the wanted report in the list and a new drawer will open with further details.

The Port Log allows you to record all events during a port call. The events are specific to a cargo and gives important information in a Laytime Statement about what has occurred and when.

Event Table

The event table lists all applicable events for the port call. Events are either on Cargo Port or Port Call (PC) level. The columns in the table are event names, port call event dates and cargo event dates (one per cargo registered on that port call). The column header for cargo shows charterer name, cargo reference number and quantity.

Registering Event Dates

To register a date for an event, click on a cell in the table and press Save in the appearing window. Dates can be cleared by opening the event date window again and pressing backspace to delete the date in the input field.

Overview

This tab contains all the main details for each of the port calls. Here we have the tile boxes displaying a vessel's number of days "at sea", as well as the "average speed/consumption", days "in port" and the "port cost". There are also sections for Sea Passage and Port, as well as sections for Comment and the Bunkers table. We also have a new Map component displaying a port call. By zooming out you will get the whole voyage that is linked to the port call: ‌

The Sea Passage- and the Port sections contains these fields:

Arrival-, Berthed- and Departure dates are validated with comparisons to the Voyage Start- and Previous Portcall Departure dates, for correct date range. If the date you are trying to add is out of range, a warning prompt will show up, and you can choose different dates.‌

The Comment section is useful if you want to add in more additional information about a vessel or a voyage.‌

At the bottom of the Overview tab, we have the Bunkers table. It has been updated and contains now the fields "arrival", "arrival fixed", "quantity", "consumption", "departure", "departure fixed":​

You can choose to use either the Actual Port Cost or Preliminary Port Cost of previous port calls to update the port cost of the selected port call.

To view bunker orders on a Port Call, open the drawer for the given Port Call by clicking it in the list. When inside the drawer click the "Bunker Orders" tab, which will display registered bunker orders in a table.

In the port log tab there will be an overview of stoppages registered for both cargo ports, and for the port call.

A list of all cargo ports connected to the port call will be displayed in the form of collapsible panels.

When opening a cargo port panel, a list of stoppages will be presented. The stoppages are editable if the cargo port does NOT have a laytime calculation connected.

It is possible to create new stoppages for a cargo port, by clicking the + sign in the top right corner of the cargo port panel. It is the same fields for creating and editing a stoppage.

Underneath all the cargo ports, a list of all stoppages related to the port call will be displayed. Stoppages that are related to the connected cargo ports will be marked with the commodity name as well.

Steps:

1. Open the Voyages module from the menu on the left.

When you have located a Contract of Affreightment, click it and the details will show in a drawer on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon (icon = 3 dots) additional actions may be possible.

  • Edit Contract Number

  • Delete

When creating a new contract, some details are mandatory.

Mandatory details:

• Charterer

• CoA Number

• Commencement Date

• Expiry Date

• Commodity

• Currency

• Company and Business Unit *

• Charterer Responsible

• Freight Rate

• Load Port

• Discharge Port

An expandable arrow on the rightmost side of the Service Order row is also available, and clicking this will show the Service Order Lines for the selected order.

Using Filters

The following filters are available in Port Cost History List:

• Vessel name

• Deadweight (DWT)

• Reason for call

• Currency

Depending on your access permissions the list of Contracts of Affreightment might not be visible.

The "Contracts of Affreightment" module can be located from the menu under Chartering.