Welcome to the main source of information on the Dataloy product suite.

When in a voyage drawer the analysis tab is available in the tab section. In this tab you will be presented with a graph to give you a visual view of the development of key values in the selected voyage.

The graph that is displayed represents the total days for the columns, and the TCE for the line. These values can be changed in the dropdown fields on the top left. The timeline shown will be from the preliminary snapshot is taken to the current date. If the voyage is closed, the last value will be the last time the voyage was changed instead of todays date.

Template cargoes are currently handled in Contract of Affreightment Line module.

Depending on your access permissions the table of Contract of Affreightment Lines might not be visible.

The list of Contract of Affreightment Lines can be located from the Contract of Affreightment drawer.

• From the table in Contract of Affreightment drawer

  • Having the drawer for Contracts of Affreightment open you can locate the table listing the Contract of Affreightment Lines. Clicking a line in the table will open a drawer with additional information.

A voyage can have the following statuses:

When you have located a Contract of Affreightment Line, click it and the details will show in a drawer on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon (3 dots icon) additional actions may be possible.

  • Delete

In the comments tab there is a list of previous comments made, and at the bottom you can add new comments.

When you open the cargo drawer this is the top section of the drawer.

By clicking the various tabs you get the relevant information about the cargo. Check out the next pages for information about the different tabs.

On the left side you will see the cargo reference, status of the cargo, and if it is a spot or CoA cargo.

On the right side you have primary actions; PDF and copy. The three dots is a dropdown with secondary actions for the drawer. If you click the three dots you will be presented with the below view as a drop down:

You can allocate/unallocate of the cargo.

You can delete a cargo.

You can arrange Tranship, Preship or Transfer the cargo.

And finally you have the option to view the audit log or append attachements to the cargo.

1. Open the Cargoes module in the Core section.

2. In the top right corner, click Create.

3. Select Create New Cargo.

4. Fill in the required fields and any additional information about the new cargo.

5. Click Create.

Required fields:

• Load Port

• Discharge Port

• Charterer

Bunker prices can be changed from the Overview /Bunker tabs.

Click a row to edit bunker price

Edit the price for each bunker type in the modal

To register a In Port Report, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register In Port Report". A dialog will open and allow you to enter the details.

When you are in the analysis tab and you select a snapshot from the analysis chart the See Audit Log will be activated, and you may click this button to see the audit logs from the previous snapshot to the selected snapshot. This button is not activated for the first (Preliminary snapshot) as this has no previous snapshot to compare with.

The audit log in the analysis section will show audit logs between the selected Snapshot and the previous snapshot.

In order to get a complete voyage result estimation it is possible to edit the daily hire and address commission for vessels/voyages that does not have TC-in present in the system.

To efficiently create a cargo you can use a CoA Template or a Budget Template.

CoA Templates are the template cargoes that are maintained in the CoA module.

Budget Templates are cargoes that come from the budget.

1. Open the Cargoes module in the Core section.

2. In the top right corner, click Create .

3. Select Create Cargo From CoA Template or Create Cargo From Budget Template.

4. Select the cargo template you wish to use from the list.

5. Click Create.

A relet can be defined as the act of sub-chartering a cargo to other owners to transport. A relet always covers the entire voyage of a relet cargo.

Relets are listed at the bottom of the cargo drawer under "Relets and Transhipments".

Relet a Cargo

To view Vessel Reports, open the drawer for the given Port Call by clicking it in the list. Then click the tab "Vessel Reports" at the top of the drawer and a list with registered reports will be displayed.

To view a given report, click the wanted report in the list and a new drawer will open with further details.

Note: if you want to keep track of incoming reports from multiple vessels or a fleet then check out

In the Commissions tab you can create new commissions by clicking the blue plus icon in the top right corner.

Once clicked the below modal will appear:

Once the required fields are filled in the create button will be activated and you can create the new Commission, which then will appear in the table in the Commissions tab.

Depending on your access permissions the table of Template Cargoes might not be visible.

The list of Template Cargoes can be located from the .

• From the table in Contract of Affreightment Line drawer

Go to the OperationsService Orders module and open a service order in the drawer.

1. Click the more iconat top right.

2. Click Delete.

Deleting a bunker order entirely removes the order and all its history. This option is suitable when a bunker order is cancelled, or the entire port call or voyage is cancelled.

Click the delete button from the action menu. If the bunker order is not cancelled prior to this...then the delete button will not be active in the menu.

At the top of the drawer you can find a drop down with available statuses for a cargo, which will open by clicking the current status.

To register a departure in a Port, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Departure". A dialog will open and allow you to enter the departure details.

You are able to keep in control of all your organisations inserted cargoes using the cargo module in VMS.

Voyages of status "Estimate" and "Unallocated" can be deleted. Otherwise you must change the status before you can delete.

1. Go to PlanningMaster Fleet Plan.

2. Click to open the voyage you want to delete.

When you have located a Template Cargo, click it and the details will show in a drawer on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon additional actions may be possible.

  • Delete

When delivery is taken by the vessel the "Bunkered Quantity" and "Delivery Date" must be registered in the application. Fill in the required fields and click "Register Delivery" on the action menu.

Ship Role: It is possible for the the a Ship user with the vessel security role to register this information his side and upload the bunker delivery note as an attachment in the system.

Depending on your access permissions the list of broker commissions might not be visible.

The "Broker Commissions" module can be located from the menu under "Chartering".

There are several sorting and filtering options available for you to narrow down what you include in the list view.

It is possible to change the instructed speed for each port call. This is a choice limited to the vessels speed and consumption combinations only depending on the leg being in ballast or laden.

• The dropdown shows both the speed and consumption

• Each speed will only affect the port call (leg) in question.

To add a speed for a vessel see the vessel documentation.

Depending on your access permissions the list of Contracts of Affreightment might not be visible.

The "Contracts of Affreightment" module can be located from the menu under Chartering.

There are several sorting and filtering options available for you to narrow down what you include in the list view.

The Laytime Calculations module can be located from the menu under Operations.

A transshipment is the shipment of cargo to an intermediate destination, then by a different vessel to another destination. It is a type of relet created from a cargo booking from a particular discharge port at the end of an original booking.

A preshipment is another type of relet created from a cargo booking. It is the shipment of cargo from a location to that cargo's load port in an existing cargo booking. This includes the transfer to the vessel transporting from the load port.

Transshipments and preshipments are listed at the bottom of the cargo drawer under "Relets and Transshipments".

Transship or Preship a Cargo

1. Open the Cargoes module in the Core section.

2. Click a cargo in the list to open it in a drawer.

3. At the top right in the cargo drawer, click Moreand select Transship or Preship.

Transshipment

Preshipment

The details of a voyage can be edited in the CoreVoyages module.

When you have located the voyage, click it and the details will show in a drawer or panel on the right hand side. Field values can be edited directly.

Sections

Sections are used to show the most important information about a sub-item of the voyage. Some sections have an Openbutton to open the section's item in a new drawer.

Voyages on a time charter will have a "TC contract" section, while all other voyages will have a "Performance Cargo" section instead.

Vessel Section

Speed Laden: Showing the speed for laden port calls if all port calls have the same speed. If port calls has different speeds this field will be disabled and the text will be: Multiple. Changing this value will update speed for all laden port calls.

Speed Ballast: Showing the speed for ballast port calls if all port calls have the same speed. If port calls has different speeds this field will be disabled and the text will be: Multiple. Changing this value will update speed for all ballast port calls.

Performance Cargo Section

Days Extra In Port: Showing the average days extra in port for load and discharge port. Only enabled when days extra in port is the same for all port calls within a reason for call. When updating all port calls within a reason for call will be updated. Days extra in port can also be updated when editing a port call.

In the various Cost/Revenue Tab there will be two tables. One table for various cost and one for various revenue.

To add a Various Cost click the blue plus icon in the top right corner. Once clicked the below modal will appear.

Once the required fields are filled in the create button will be activated and you can create the Various Cost.

To add a Various Revenue click the blue icon in the top right corner. Once clicked the below modal will appear:

Once the required fields are filled in the create button will be activated and you can create the Various Revenue.

To delete either a Various Cost or a Various Revenue select the item from the table by clicking the checkbox on the far left side.

Once one or more items are selected you can click the trashcan to delete the selected item(s).

The "Schedule" section in the Voyage drawer shows a timeline of port calls on a voyage. You can create, rearrange, delete and edit port calls directly from this screen.

Managing port calls

When hovering the mouse over a port call in the schedule, a toolbar in the upper right will appear.

To insert a port call before or after the port call you are editing, click the Create Newbutton and select Before or After. A window to create a new port call then opens.

To edit a port call, click the Editbutton.

To delete a port call, click the Deletebutton.

To change the order of port calls, click and drag the Movebutton to move the port call into place.

Locking voyage start date and ballast port

In the voyage drawer at the schedule section you will find a checkbox for locking the update of voyage start date and ballast port. This checkbox is not visible while the voyage has status Estimate or Unallocated.

When you have located a Broker Commission, click it and the details will show in a drawer on the right hand side. Details can currently not be maintained directly in the fields.

Commission Contributors

• To add contributors, click the icon to open a dialog to enter values.

To edit the details after creation, click the line in the table and the same dialog will open. The same dialog offers the option to delete the selected contributor.

To create a new Template Cargo, navigate to the Contract of Affreightment Line drawer and click the create button.

When creating new template cargo there are some details that are mandatory.

Mandatory details:

• Commodity

• Load Port

• Discharge Port

When a bunkering is canceled, the bunker order needs to be either canceled or deleted.

1. Click a bunker order in the Bunker Orders module list.

2. When the drawer opens, open the action menuin the top right.

3. Click the Cancel button to cancel the bunker order.

To view bunker orders on a Port Call, open the drawer for the given Port Call by clicking it in the list. When inside the drawer click the "Bunker Orders" tab, which will display registered bunker orders in a table.

By clicking a row in the bunker order table, a new drawer view will open with additional bunker order information like in Maintain Bunker Orders.

To maintain the cargo click the cargo in the list. The selected cargo will be opened in a cargo drawer where you can edit fields, copy cargo, create a pdf from the booking and so forth. Click the cargo drawer page here to see more details.

In the voyage drawer at the vessel section you will find a checkbox for setting "Last Voyage for Current CP". This checkbox is disabled when there is no TC In Contract registered.

In the Payment Terms tab you can enter the payment details as per above fields.

From the voyage drawer actions it is possible to change voyage reference or voyage number, depending on the voyage status.

When voyage status is Estimate, Unallocated or Allocated, it is possible to change Voyage Reference

When voyage status is Nominated, Operational, Operationally Closed, Invoiced or Closed, it is possible to change the voyage number.

To create a new Contract of Affreightment Line, navigate to the Contract of Affreightment drawer and click the create button.

A new window will open which you need to fill in as applicable.

Mandatory details:

• Termination Date

• Total Quantity

When a bunker order requirement is stemmed you should update the system with the agreed supplier, prices and quantities and status.

Register the information and click the "action button" with three dots on it, and a menu of actions shows. Click the "Stem" button and the status is transitioned to "Stemmed" if all the requirements are fulfilled.

In the Organisational data tab in the voyage drawer you can edit information about: Company, Business Unit, Pool, Responsible Charterer, Responsible Operator and Responsible Accountant.

To edit any field in the tab, click into the field and start typing. Then select the desired option. Field will automatically save when you click outside or use tab key to exit the field.

Company and Business Unit are mandatory fields if the voyage status is NOT Estimate or Unallocated.

• Click a cargo in the Cargoes module list.

• When the drawer opens, find the "Commissions" tab and open it.

• Click the icon to open a dialog to enter values, where "Broker" is mandatory.

To edit the details after creation, click the line in the table and the same dialog will open.

1. Open the Laytime Calculation module in the Operations section.

2. Click Create Laytime Calculationin the top right corner.

Changes to a service order are done from the drawer that opens after a service order.

To maintain an already existing service order, open the OperationsService Orders module and click the order you want to change. It will now open in the drawer.

Editing an order

To create a new contract, navigate to the Contract of Affreightment module under Chartering from the menu and click the Create Contract of Affreightment button in the top right corner.

When creating new contract there are some details that are mandatory.

Mandatory details:

• Charterer

In the port log tab there will be an overview of stoppages registered for both cargo ports, and for the port call.

A list of all cargo ports connected to the port call will be displayed in the form of collapsible panels.

When opening a cargo port panel, a list of stoppages will be presented. The stoppages are editable if the cargo port does NOT have a laytime calculation connected.

It is possible to create new stoppages for a cargo port, by clicking the + sign in the top right corner of the cargo port panel. It is the same fields for creating and editing a stoppage.

The VMS provides powerful voyage tools for risk assessment and estimations on cargo capacity on port calls.

These tools are available from one of the following modules:

• PlanningMaster Fleet Plan

• Planning

The Port Log allows you to record all during a port call. The events are specific to a cargo and gives important information in a Laytime Statement about what has occurred and when.

To access the Port Log go to the CorePort Calls module and click a port call to open the drawer to find the "Port Log" tab at the top.

Event Table

1. Click a cargo in the Cargoes module list.

2. When the drawer opens, open the action menuin the top right.

3. Click the Allocate Cargo button to open a dialog for allocation.

The details of a bunker order can be edited and maintained in the Bunker Management application.

When you have click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.

Adding a product (bunker order line)

If you want to add a product for a given order click the "+" button above the list of products. Then a dialog will show and allow you to enter the details.

In the header of a selected laytime calculation panel, the current status can be viewed. Clicking on it will activate a dropdown menu and a new status can be selected. A laytime calculation can have one of the following statuses:

Cargo ports in the panel list are sorted ascending by the cargo port's port call sequence .

Adding a cargo port:

1. In the cargo ports section, click the create iconin the right corner.

2. Selected cargo port(s).

Register Reports

At the top of the drawer you can locate an action menu with several action options:

A cargo transfer is a type of where a cargo transported on two voyages. The cargo is transported on the first voyage to one port and then further transported on a second voyage to its final port.

You start with a cargo with a load and discharge port which represents the first part of the cargoes journey (on the first voyage). From a system perspective, the action "transfer" creates a new cargo for the second part of the journey (on the second voyage).

The original cargo will receive cargo type "Has Transfer", and the new cargo will receive cargo type "Transfer."

The following fields are synchronised:

Creation of commissions are currently handled in the module.

1. Open the Service Orders module under Operations in the menu.

2. Click Create Service Order in the top right corner.

3. Fill in the required fields for your order.

To register a Noon Report, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Noon Report". A dialog will open and allow you to enter the details.

When you have located a Contract of Affreightment, click it and the details will show in a drawer on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon (icon = 3 dots) additional actions may be possible.

  • Edit Contract Number

When you have located a laytime calculation, click on it and the details will show in a panel (so called "drawer") on the right hand side. The panel will also open after creating a new laytime calculation.

The panel contains an Overview tab for maintaining a laytime calculation and managing the cargo ports.

Laytime Statement can be printed from the PDF icon top-right in the Laytime Drawer.

Open the Laytime Calculations module in the Operations section.

There are several options available for you to narrow down what you include in the list view.

The top section of the overview tab contains key information about a laytime.

The next section contains the following fields that can be edited.

A laytime calculation panel also contains a section for managing cargo ports:

The cargo port panel contains a list of all periods not to be counted.

Time to count can also be viewed in the table and are calculated after each new not to count period is added. They are not editable.

Adding a new not to count period

1. Click the create icon on top of the list.

2. Fill in all required fields listed below in the Add Time Not to Count window.

3. Click Create.

Editing a not to count period

1. Click the edit icon on the right side of the not to count row.

2. Change the fields in the Edit Time Not to Count window.

3. Click Save.

When expanding a cargo port panel, the statement of facts section can be found. This contains a list of events that include one of the following dates:

Select attachments in the drop-down menu

Once the attachments is clicked in the drop-down menu this modal will appear and you can drag and drop into the grey area, or simply click the grey area to browse your computer for files to add as attachments

If there are attachments they will appear in the table of the modal

To register an arrival in a Port, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Arrival". A dialog will open and allow you to enter the arrival details.

When expanding a cargo port panel, a section for editing certain fields of the cargo port can be found.

The capacity plan gives you a monthly overview if your fleet is over or under booked with cargoes. For each months and each trade, we compare the available cargoes to the capacity in your fleet which is serving that trade.

To open the Capacity Plan, go to Chartering > Cargoes and select Capacity Plan in the top bar.

Overview

You can navigate between the current month and future months at the top of the dashboard. You also filter to restrict the view to a particular set of trades.

In the top right corner in the Bills of Lading screen, click the createicon. You will then see a modal where you need to enter the required information in order to create a Bill of Lading.

Start typing in vessel name and select from the drop down. Once the appropriate vessel is selected you may select port call from the drop down. The port call drop down will show discharge ports and voyage reference for the selected vessel. Choose the correct voyage/discharge port.

Next you need to choose Consignee and Notify party from the drop-downs. These fields are retrieved from the sub-cargo level of a cargo. Please see screenshot below from the sub-cargo modal where the two fields for consignee and notify party is highlighted in red:

When the required fields are filled in, you select the corresponding sub-cargo(s) from the table, and click create in the Bills of Lading modal.

Voyage drawer

To open the voyage drawer, go to the CoreVoyages module.

Using Filters

By using the list of port calls that opens on the Port Calls module, you can use the to find the port call you are looking for.

Bunker orders can be located in three ways:

• From "Booking and Operations" module

  • Find the voyage and port in "Booking and Operations" module and click the "Bunker Orders" button there. The list of all bunker orders for that port call will show.

• From the list of bunker orders using filters

  • Having the list of bunker orders open in the Bunker Management application you can use filters to find the bunker order you are looking for.

• From the Bunker Requirement list

  • Filter the bunker requirement list as per above to locate the bunker order. This list will show all bunker order lines across all bunker orders.

Overview

This tab contains all the main details for each of the port calls. Here we have the tile boxes displaying a vessel's number of days "at sea", as well as the "average speed/consumption", days "in port" and the "port cost". There are also sections for Sea Passage and Port, as well as sections for Comment and the Bunkers table. We also have a new Map component displaying a port call. By zooming out you will get the whole voyage that is linked to the port call: ‌

The Sea Passage- and the Port sections contains these fields:

Look here for some more information about .‌

Arrival-, Berthed- and Departure dates are validated with comparisons to the Voyage Start- and Previous Portcall Departure dates, for correct date range. If the date you are trying to add is out of range, a warning prompt will show up, and you can choose different dates.‌

The Comment section is useful if you want to add in more additional information about a vessel or a voyage.‌

At the bottom of the Overview tab, we have the Bunkers table. It has been updated and contains now the fields "arrival", "arrival fixed", "quantity", "consumption", "departure", "departure fixed":​

1. Open the Voyages module in the Core section.

2. Click the create iconin the top right corner and select between "Voyage Charter" or "Time Charter Out"

3. Fill in all required fields listed below in the Create Voyage window.

4. Click Create. A default cargo will be created for a Voyage Charter, and a default TC Out will be created for Time Charter Out

Required fields:

• Vessel

• Load Port / Delivery Port

• Discharge Port / Redelivery Port

If already situated in the "Bunker Management" application you can create a new bunker order directly there. Click the Create Bunker button in the upper right corner and fill out the vessel and port call together with the other necessary details.

If there are estimates registered in the "Booking and Operations" module these will be defaulted in the details (such as bunker type, quantities and bunker prices)

In the Sub-cargoes tab you may enter sub-cargoes

By clicking the blue plus icon in the top right corner you can create sub-cargoes.

Once clicked the below modal will appear

Once the required fields are filled in the create button will be activated and you may create the sub-cargo.

With the Intake Calculation function you can change parameters of a voyage to get an overview of quantities available for cargo at the port calls.

The intake calculation function can be opened from one of the following modules:

• PlanningMaster Fleet Plan

📖 Some background

Cargoes are loaded and discharged in cargo ports and these cargo ports are linked to the port calls you find in the voyages schedule.

One port call can be linked to:

The webVMS contains all cargoes created in your system. To access this list you should navigate in the menu to the "Cargoes" link. This will open up your list of cargos.

There are several sorting and filtering options available for you to narrow down what you include in the list view.

To view service orders on a Port Call, open the drawer for the given Port Call by clicking it in the list. When inside the drawer click the "Service Orders" tab, which will display registered service orders in a table.

By clicking a row in the service orders table, a new drawer view will open with additional service order information, like in Maintain Service Order.

Create Service Order

1. Click Create Service Order in the top right corner of the table.

2. Fill in the required fields for your order.

3. Click in the Order Lines section to add an order line.

Also see .

With the Sensitivity Analysis tool you can run calculations on a chosen parameter to evaluate risk.

The sensitivity analysis can be opened from one of the following modules:

• PlanningMaster Fleet Plan

• PlanningScenario Fleet Plans.

1. Click on a voyage in the list or board to open it in the drawer.

2. At the top right, click on Functions.

3. Select Voyage Sensitivity Analysis.

Input parameters

Select a voyage parameter which is then adjusted by the numerical variance for each calculation.

Chart

Reading the chart

The chart shows the all the calculated values for the voyage. There are 15 data points, with the current voyage displayed in the middle, with negative variance on the left side, and positive variance on the right side.

Hover the mouse over the chart to inspect the values of each calculation data point.

Downloading the chart

Press the menu iconto download the chart as an image (SVG or PNG), or a text file (CSV) that can be imported to a spreadsheet software.

The Bunker Management module allows you to register and follow a bunker order's workflow from requirement to a paid invoice. The module also enables bunker management systems and agents to make full two-way integrations. Currently two Bunker Procurement Systems (BPS) have made integrations, and have been successfully tested: Clearlynx and World Fuel Service's BunkerLine.

Bunker estimates can still be maintained in "Booking and Operations", allowing you to create detailed voyage estimates. These estimates will later be used as default values when creating the bunker requirement or order.

Advantages:

• Enter two products (bunker requirements/order lines) on the same port, without the need to add two bunker port calls.

• Run reports and statistics based on all the bunker orders, per port, per supplier, status, etc.

• Get a list of future bunker requirements across the fleet.

• Quickly search and filter on all of the bunker orders by vessel, supplier, port, etc.

• Support for integration with bunker procurement systems, such as ClearLynx and World Fuel Services.

At the top in the main details you will find the KPI-cards.

First card: Cargo quantity is the actual quantity, and booked is the booked quantity.

Second card: Freight is the total freight for the cargo, rate is the freight rate for the cargo.

Third card: Net Fio is all cargo related revenue aggregated and then deduct all aggregated cargo cost - divided by the quantity of the cargo.

Fourth card: Laycan Missed by is the number of days the ship's ETA is after the cancelling date. Arrival window missed by is the number of days the ship's ETA is after end of the Arrival Window End date.

Depending on your access permissions the list of voyages might not be visible.

The "Voyages" module can be located from the menu under "Core".

There are several sorting and filtering options available for you to narrow down what you include in the list view.

A bunker order can efficiently be added directly from "Booking And Operations" module (in your java client VMS) when having a port call in focus. Either based on the bunker estimates registered, or straight as a bunker order requirement.

Select the port call where you are bunkering and click the "Create new Bunker Order" button from the menu.

A dialog will show a bunker order with the details filled out from the estimates, if there are no estimates please fill in all the details of the bunker order such as Bunker Type, Min/Max quantity, assumed bunker price and supplier.

In the Speed and Consumption section in the voyage drawer you can update the various fields for consumption for a voyage. This section can be found in the Overview-tab in the voyage drawer.

In order to expand the section to see and edit the fields, click expandon the far right of the top right summary cards.

Once the expand icon is clicked the fields will be displayed like this example:

Note that if the field for Speed Laden or Speed Ballast is changed in the vessel section it will also affect the corresponding field in this section as well, and vice versa.