Assemble invoice lines into an invoice
Select the document lines you want and click assemble
An assemble modal will open and some of the fields will be pre-filled. Make sure all mandatory fields (marked with *) are entered and click Confirm. The assembled invoice will open in a drawer.
List of all invoices
This list is showing all invoices with status Assembled, ready for posting, and posted.
All-filter includes payable and receivable. This can be changed to show only receivable or only payable.
By clicking the More-filter you can set filter for Port, Account and Currency.
By clicking the AZ-icon you will see the sorting options available. By default the list is sorted by created date descending.
Lists all unprocessed Voyage Charter and Time Charter invoice proposals, grouped by voyage/contract, business partner and currency.
Voyages can be expanded on the right side to see unprocessed invoices. The invoices can be expanded to reveal invoice items that can be selected and assembled into a complete invoice.
The Refresh button will fetch fresh voyage data from the server for the invoice items in the list. This is useful if you have made changes to the voyage that are not reflected in the unprocessed invoice.
Invoices can only be generated and assembled for frozen voyages.
Contains invoices list, pending receivable list, pending payable list and pending hire payable list
Select the tab corresponding to the view you would like to see in the invoices module.
Invoices is showing a list of invoices of various statuses
Pending receivable is showing a list of pending document lines for receivable items
Pending payable is showing a list of pending document lines for payable items, except hire payable
Pending hire payable is showing a list of pending document lines for hire payable items
The label chip next to the Document ID is showing the current status of the invoice. If the status is Assembled, you can change the status to:
Back to Pending (dissolve the invoice), Ready for Posting or Posted. When the status is Ready for Posting or Posted you can not change the status. If the status is set to Pending the invoice will be dissolved, and the corresponding document lines can be found in the corresponding Pending list.
If you click on a document line, you will see more information for the specific document line.
You can record either a partial amount or the full amount of the invoice.
Using the Record Payment action in the more options menu , you can manually record payments towards an invoice.
