Welcome to the main source of information on the Dataloy product suite.

Depending on your access permissions the list of events might not be visible.

Open the Reasons for Stoppage module in the Master Data section:

The columns that are available in the list that is presented when opening the module:

• Reason for Stoppage

• Reason for Stoppage Code

• Reason for Stoppage Type

An option to update fields for multiple instances in a list. Each list will show different fields that need to be configured first, otherwise an empty window will be shown.

1) Click on the Bulk Update button to select an instance. A highlighted Bulk Update button with the "x" icon indicates that you are in edit mode.

2) Select which rows you want to update by clicking on the checkbox. You can select all the instances in the page by selecting the topmost checkbox.

3) Click the Update button on the right corner to view the available fields for bulk updating.

4) Update the fields. Click Confirm to save the changes.

5) Click Bulk Update button to exit edit mode.

From the list of Reasons for Stoppage you can access any inactive entities using the using the "Inactive" quick filter in the top right hand corner as indicated below.

1. Open the Reasons for Stoppage module in the Master Data section.

3. Fill in all required fields listed below in the Create Reason for Stoppage window.

4. Click Create.

Required fields:

• Reason for Stoppage Description

• Reason for Stoppage Code

• Reason for Stoppage Type

When clicking a Reason for Stoppage in the Reasons for Stoppage list, a drawer will appear.

All fields except Reason for Stoppage status can be edited.

Depending on your access permissions the list of events might not be visible.

Open the Events module in the Master Data section:

1. Open the Events module in the Master Data section.

3. Fill in all required fields listed below in the Create Event window.

4. Click Create.

Required fields:

• Event Name

• Event Code

• Event Type

  • Cargo Port

  • Port Call

• Sort Order

From the list of events you can access any inactive entities using the using the "Inactive" quick filter in the top right hand corner as indicated below.

This list is showing all invoices with status Assembled, ready for posting, and posted.

All-filter includes payable and receivable. This can be changed to show only receivable or only payable.

By clicking the More-filter you can set filter for Port, Account and Currency.

By clicking the AZ-icon you will see the sorting options available. By default the list is sorted by created date descending.

When you enter the page you will be prompted to select voyages you would like to see in the list. Voyages can be altered later also. When clicking the field a list of selectable voyages will be shown in a list.

In the top left corner you will find the voyage selector. Here you can select or deselect voyages as you work with the list. The Reset Data button will fetch fresh data from the server for the document lines in the list.

By clicking the pen icon on a document line you will get a dialog where you can edit the document line.

When clicking an event in the Events list, a drawer will appear.

All fields except Event status can be edited.

Select the tab corresponding to the view you would like to see in the invoices module.

Invoices is showing a list of invoices of various statuses

Pending receivable is showing a list of pending document lines for receivable items

Pending payable is showing a list of pending document lines for payable items, except hire payable

Pending hire payable is showing a list of pending document lines for hire payable items

The label chip next to the Document ID is showing the current status of the invoice. If the status is Assembled, you can change the status to:

Back to Pending (dissolve the invoice), Ready for Posting or Posted. When the status is Ready for Posting or Posted you can not change the status. If the status is set to Pending the invoice will be dissolved, and the corresponding document lines can be found in the corresponding Pending list.

If you click on a document line, you will se more information for the specific document line.

When you enter the page you will be prompted to select voyages you would like to see in the list. Voyages can be altered later also. When clicking the field a list of selectable voyages will be shown in a list.

In the top left corner you will find the voyage selector. Here you can select or deselect voyages as you work with the list. The Reset Data button will fetch fresh data from the server for the document lines in the list.

When landing on the page if there is no contract selected you will be prompted with the above dialog where you can select the contract. On contract can be viewed, not multiple contracts at the same time.

In the top left corner you will find the Time Charter Contract selector and the reset data button. You can change the selected TC-contract. If you click the reset data button you will get fresh data from the server for the selected TC.

The Offhire module can be located from the menu under Operations.

Select the document lines you want and click assemble

An assemble modal will open and some of the fields will be pre-filled. Make sure all mandatory fields (marked with *) are entered and click Confirm. The assembled invoice will open in a drawer.

Open the Offhire module in the Operations section.

From the list of Offhires using filters

1. Open the Offhire module in the Operations section.

3. Fill in all required fields listed below in the Create Offhire window.

4. Click Create.

Required fields

2. Click Copy in the dialog to copy the offhire.

When you have located an offhire, click on it and the details will show in a panel (so called "drawer") on the right hand side. The panel will also open after creating a new offhire.

The panel contains an Overview tab for maintaining an offhire and managing bunker consumption, and an Various Cost/Revenue tab for maintaning cost and revenues for an offhire.

2. Click Delete.

3. Click Confirm in the dialog to delete the offhire.

In the header of a selected offhire panel, the current status can be viewed. Clicking on it will activate a dropdown menu and a new status can be selected. An offhire can have one of the following statuses:

The Laytime Calculations module can be located from the menu under Operations.

The top section of the overview tab contains key information about an offhire.

Main Details and Days

Result Impact

In this section, there are two checkbox that indicate whether the offhire should be deducted from the charterer, owner or opex. The Deduct from hire receivable (charterer) checkbox is only active if the offhire's voyage is a Time Charter. These field will also activate the corresponding bunker consumption table for editing.

Bunker Consumption Tables

Two tables show information about bunker consumption for the charterer and the owner/opex. Each table contains 4 rows with information about the quantity and bunker price for each bunker type (FO, LS FO, LS MGO, MGO).

Adding/Editing quantity and bunker price

1. Click on a bunker type row.

2. Change the fields in the Edit Bunker Consumption window.

3. Click Confirm.

Comments

The Overview tab also contains a comments section.

1. Open the Laytime Calculation module in the Operations section.

3. Fill in all required fields listed below in the Create New Laytime Calculation window.

4. Click Create.

Required fields

Cargo ports in the panel list are sorted ascending by the cargo port's port call sequence .

Adding a cargo port:

2. Selected cargo port(s).

3. Click Create. The new cargo port will appear as a new panel in the panels list

Panel fields

Each panel contains a summary of the cargo port with the following fields:

• Reason for call

• Port

• Terminal

• Quantity

• Commodity

Removing a cargo port:

2. Click Remove in the dialog that appears to confirm removal.

Open the Laytime Calculations module in the Operations section.

From the list of laytime calculations using filters

When you have located a laytime calculation, click on it and the details will show in a panel (so called "drawer") on the right hand side. The panel will also open after creating a new laytime calculation.

The panel contains an Overview tab for maintaining a laytime calculation and managing the cargo ports.

The top section of the overview tab contains key information about a laytime.

The next section contains the following fields that can be edited.

A laytime calculation panel also contains a section for managing cargo ports:

In the header of a selected laytime calculation panel, the current status can be viewed. Clicking on it will activate a dropdown menu and a new status can be selected. A laytime calculation can have one of the following statuses:

When expanding a cargo port panel, a section for editing certain fields of the cargo port can be found.

When expanding a cargo port panel, the statement of facts section can be found. This contains a list of events that include one of the following dates:

Open the Webhooks module in the Setup section.

From the list of webhook subscriptions using filters

• You can also use the quick filters Subscribed and Unsubscribed to find the webhook subscriptions to which the logged in user is either subscribed or unsubscribed.

The Webhooks module can be located from the menu under Setup.

The cargo port panel contains a list of all periods not to be counted.

Time to count can also be viewed in the table and are calculated after each new not to count period is added. They are not editable.

Adding a new not to count period

2. Fill in all required fields listed below in the Add Time Not to Count window.

3. Click Create.

Editing a not to count period

2. Change the fields in the Edit Time Not to Count window.

3. Click Save.

1. Open the Webhooks module in the Setup section.

3. Fill in all required fields listed below in the Create New Subscription window.

4. Click Create.

Required fields

When choosing HTTP as Channel Type, you can also choose whether to add the Password, Access Token or Request Access Token fields.

When you have located a webhook subscription , click it and the details will show in a panel (so called "drawer") on the right hand side. The panel will also open after creating a new webhook subscription.

The panel contains two tabs for maintaining a webhook subscription and viewing the notifications:

In the Overview tab you can view details, as well as subscribe or unsubscribe to the selected webhook subscription.

1. Open the Bills of Lading module in the Operations section.

2. Open the Bill of Lading drawer.

4. Click Delete.

5. Click Confirm to delete the bill of lading.

Start typing in vessel name and select from the drop down. Once the appropriate vessel is selected you may select port call from the drop down. The port call drop down will show discharge ports and voyage reference for the selected vessel. Choose the correct voyage/discharge port.

Next you need to choose Consignee and Notify party from the drop-downs. These fields are retrieved from the sub-cargo level of a cargo. Please see screenshot below from the sub-cargo modal where the two fields for consignee and notify party is highlighted in red:

When the required fields are filled in, you select the corresponding sub-cargo(s) from the table, and click create in the Bills of Lading modal.

All fields except Vessel and Port can be edited from the drawer.

By clicking the cargo in the bottom table a modal will open where you can edit the cargo itself, and maintain relevant figures that will appear on the B/L when you print it.

You can enter comments to the B/L in the system - these will not appear on the printed version. Any comments that are added can be edited or deleted by clicking the three dots to the right of the comment.

Select attachments in the drop-down menu

Once the attachments is clicked in the drop-down menu this modal will appear and you can drag and drop into the grey area, or simply click the grey area to browse your computer for files to add as attachments

If there are attachments they will appear in the table of the modal

In the Notification tab you can view a list with the notifications sent to the selected webhook subscription endpoint.

The list is filled with the following fields:

Click the "Print Bill of Lading" and a new window with a printable version of the Bill of Lading will open

Voyage drawer

Summary

The top of the voyage drawer "Overview" tab has four summary cards for TCE, total days, hire costs and bunker costs.

Click See More to open detailed charts for the numbers in the summary.

Result

The "result" chart is a waterfall chart for costs and revenue on the voyage. Hover the mouse over the bars to see further details behind the calculation.

Days

The "days" chart has a timeline chart for the port calls on the voyage and a table of the total days on voyage.

The port calls timeline shows the days at sea and days in port. It also shows the names of the ports above the bars. Hover the mouse over each bar to see more information.

Depending on your access permissions the list of voyages might not be visible.

The "Voyages" module can be located from the menu under "Core".

From the list of voyages using filters

1. Open the Voyages module in the Core section.

3. Fill in all required fields listed below in the Create Voyage window.

4. Click Create. A default cargo will be created for a Voyage Charter, and a default TC Out will be created for Time Charter Out

Required fields:

• Vessel

• Load Port / Delivery Port

• Discharge Port / Redelivery Port

In the Speed and Consumption section in the voyage drawer you can update the various fields for consumption for a voyage. This section can be found in the Overview-tab in the voyage drawer.

When the drawer is opened you will find the section like this:

In order to expand the section to see and edit the fields, click the icon on the far right of the section.

Once the expand icon is clicked the fields will be displayed like this example:

Note that if the field for Speed Laden or Speed Ballast is changed in the vessel section it will also affect the corresponding field in this section as well, and vice versa.

In the drop-down menu, click "Print Sea Waybill" and a new window will open with a printable version of the Bill of Lading

Sections

Voyages on a time charter will have a "TC contract" section, while all other voyages will have a "Performance Cargo" section instead.

Vessel Section

Speed Laden: Showing the speed for laden port calls if all port calls have the same speed. If port calls has different speeds this field will be disabled and the text will be: Multiple. Changing this value will update speed for all laden port calls.

Speed Ballast: Showing the speed for ballast port calls if all port calls have the same speed. If port calls has different speeds this field will be disabled and the text will be: Multiple. Changing this value will update speed for all ballast port calls.

Performance Cargo Section

Days Extra In Port: Showing the average days extra in port for load and discharge port. Only enabled when days extra in port is the same for all port calls within a reason for call. When updating all port calls within a reason for call will be updated. Days extra in port can also be updated when editing a port call.

The "Schedule" section in the Voyage drawer shows a timeline of port calls on a voyage. You can create, rearrange, delete and edit port calls directly from this screen.

Managing port calls

When hovering the mouse over a port call in the schedule, a toolbar in the upper right will appear.

Locking voyage start date and ballast port

In the voyage drawer at the schedule section you will find a checkbox for locking the update of voyage start date and ballast port. This checkbox is not visible while the voyage has status Estimate or Unallocated.

Voyages of status "Estimate" and "Unallocated" can be deleted. Otherwise you must change the status before you can delete.

2. Click to open the voyage you want to delete.

4. Click Confirm to delete the voyage.

In the Organisational data tab in the voyage drawer you can edit information about: Company, Business Unit, Pool, Responsible Charterer, Responsible Operator and Responsible Accountant.

To edit any field in the tab, click into the field and start typing. Then select the desired option. Field will automatically save when you click outside or use tab key to exit the field.

Company and Business Unit are mandatory fields if the voyage status is NOT Estimate or Unallocated.

A voyage can have the following statuses:

Bunker prices can be changed from the Overview /Bunker tabs.

Click a row to edit bunker price

Edit the price for each bunker type in the modal

In the voyage drawer at the vessel section you will find a checkbox for setting "Last Voyage for Current CP". This checkbox is disabled when there is no TC In Contract registered.

In order to get a complete voyage result estimation it is possible to edit the daily hire and address commission for vessels/voyages that does not have TC-in present in the system.

Depending on your access permissions the list of business partners might not be visible.

Open the Business Partners module in the Master Data section.

• From the list of business partners using filters

  • Having the list of business partners open in the Business Partners module you can use filters to find the business partner you are looking for. Clicking the business partner in the list will open a drawer with additional information.

The VMS provides powerful voyage tools for risk assessment and estimations on cargo capacity on port calls.

These tools are available from one of the following modules:

1. Click on a voyage in the list or board to open it in the drawer.

With the Sensitivity Analysis tool you can run calculations on a chosen parameter to evaluate risk.

The sensitivity analysis can be opened from one of the following modules:

1. Click on a voyage in the list or board to open it in the drawer.

3. Select Voyage Sensitivity Analysis.

Input parameters

Select a voyage parameter which is then adjusted by the numerical variance for each calculation.

Chart

Reading the chart

The chart shows the all the calculated values for the voyage. There are 15 data points, with the current voyage displayed in the middle, with negative variance on the left side, and positive variance on the right side.

Hover the mouse over the chart to inspect the values of each calculation data point.

Downloading the chart

With the Intake Calculation function you can change parameters of a voyage to get an overview of quantities available for cargo at the port calls.

The intake calculation function can be opened from one of the following modules:

1. Click on a voyage in the list or board to open it in the drawer.

3. Select Voyage Intake Calculation.

Voyage Header Parameters

At the top, fields for changing the stowage and bunker properties for the entire voyage are displayed.

Port Calls

A table of all the port calls on this voyage is shown in this section. To change the intake reduction properties per port call, click a row to open a window where you can make adjustments.

Loadline information

Chart

A mixed chart of the calculation results is generated at the bottom. Each port call has multiple graphs to show the reductions, cargo quantity and quantity available for cargo. The charts gets updated automatically when there are changes to the voyage header, port call, or vessel parameters.

Click on the legends at the top of the chart to toggle the display of a graph. Hover the mouse over the chart to inspect the values of each calculation data point.

1. Open the Business Partners module in the Master Data section.

3. Fill in all required fields listed below in the Create Business Partner window.

4. Click Create.

Required fields:

• Business Partner Type

• Business Partner Name

• Short Name

• Business Partner Code

With a business partner drawer open, locate the section for Bank Accounts under the Financial tab.

Click the "Add" + icon and select a bank account to add the bank account to the business partner.

With a business partner drawer open, locate the section for Contact Persons under the Main Details tab.

Click the "Add Contact Person" + icon and fill in the given fields to add a contact person to the business partner.

When you have located a business partner, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon additional actions may be possible.

  • Edit Business Partner Name

  • Delete

  • Restore (if deleted)

  • Permanently Delete (if deleted)

From the list of business partners you can access any previously deleted entities using the using the "deleted items" toggle switch indicated below.

1. Open the Vessels module in the Master Data section.

2. Open the vessel drawer

Vessel "Speed and Consumption" data can be accessed in the top tab menu. Details can be maintained directly in the fields or from the table actions.

Depending on your access permissions the list of Vessels might not be visible.

Open the Vessels module in the Master Data section.

From the list in Vessels module using filters

• • Having the list of Vessels open you can use filters to find the vessel you are looking for. Clicking the vessel in the list will open a drawer with additional information.

• Delete a Business Partner
• Permanently Delete a Business Partner

  • Find the deleted business partner to permanently delete. Use the icon on the top menu illustrated with the three dots. Find and click "Permanently Delete". This will permanently delete the business partner.

1. Open the Vessels module in the Master Data section.

3. Fill in all required fields listed below in the Create Vessel window.

4. Click Create.

Required fields:

• Vessel Name

• Vessel Type

1. Open the Vessels module in the Master Data section.

2. Open the vessel drawer

Vessel "Internal Data" can be accessed in the top tab menu.

Fill in the required fields

When the above 'Create Internal Data' is created, it will be possible to access the below Internal Data page.

1. Open the Vessels module in the Master Data section.

2. Open the vessel drawer

Vessel "AIS Data and Weather Report" data can be accessed in the top tab menu.

For the tab to be enabled an AIS position has to be available.

You can enable or disable the subscription to AIS-positions for a vessel.

1. Open the Vessels module in the Master Data section.

2. Open the vessel drawer

There is an icon on the top right corner of a vessel drawer. If the icon is light grey it indicates that the vessel has no IMO-number registered. If the icon is darker grey it indicates that it is not subscribing to AIS-positions. If the icon is blue it indicates that the vessel is subscribing to AIS-positions.

In the vessel drawer on the top right side there is a small map displaying the vessels last known position. This position is retrieved from AIS-positions for vessels which are subscribing to this feature, for vessels which are not subscribing the latest position is retrieved from the latest position report entered in the system. In addition to this you can now view the route from Dataloy Distance Table from previous port to next port displayed in the same map. The route is the green line in the map.

The functionality with establishing a master role involves giving them access to only their relevant port calls. In order to establish this filter for the user we need to link their credentials to their particular vessel.

Step 1: Access vessel master data screen and insert vessel user in the "Master User" field as indicated below. This action will link the vessel to the user so that Crew only see their relevant port calls in the VMS

1. Open the Users module in the Setup section.

3. Fill in all required fields listed below in the Create New User window.

4. Click Create.

Required fields

When you have located a user, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon additional actions may be possible.

  • Edit User Name

When all the verifications are met, press enter or click outside of the input field to submit, the password will be changed if no notifications are displaying otherwise.

• From the list of users using filters

  • Having the list of users open in the User Administration application you can use filters to find inactive users by toggling the Deleted Items switch.

Depending on your access permissions the list of users might not be visible.

The "User Administration" module can be located from the menu under System.

• From the list of users using filters

  • Having the list of users open in the User Administration application you can use filters to find the user you are looking for. Clicking the user in the list will open a drawer with additional information.

Register Reports

Port Call Tabs

In the Port Call drawer, you can look through the different tabs below to display all the relevant information:

Using Filters

Specialty role: Vessel User: If you are a user onboard a vessel, the list will be showing only port calls related to that vessel.

Port Call Filters

There is a new variety of filters to choose from on the Port Calls List, which makes it easier to find a specific port of interest. The standard for when you enter the list is set on "Future", which displays all of the port calls set in a future date. The Future filter itself is one out of six "Date" filter options to choose from:

Using Sorting

It is possible to change the instructed speed for each port call. This is a choice limited to the vessels speed and consumption combinations only depending on the leg being in ballast or laden.

• The dropdown shows both the speed and consumption

• Each speed will only affect the port call (leg) in question.