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Open the Events module in the Master Data section.
Click Create Eventin the top right corner.
Fill in all required fields listed below in the Create Event window.
Click Create.
Required fields:
Event Name
Event Code
Event Type
Cargo Port
Port Call
Sort Order
List of all invoices
This list is showing all invoices with status Assembled, ready for posting, and posted.
All-filter includes payable and receivable. This can be changed to show only receivable or only payable.
By clicking the More-filter you can set filter for Port, Account and Currency.
By clicking the AZ-icon you will see the sorting options available. By default the list is sorted by created date descending.
From the list of events you can access any inactive entities using the using the "Inactive" quick filter in the top right hand corner as indicated below.
Assemble invoice lines into an invoice
Select the document lines you want and click assemble
An assemble modal will open and some of the fields will be pre-filled. Make sure all mandatory fields (marked with *) are entered and click Confirm. The assembled invoice will open in a drawer.
List of all document lines that are receivable
When you enter the page you will be prompted to select voyages you would like to see in the list. Voyages can be altered later also. When clicking the field a list of selectable voyages will be shown in a list.
In the top left corner you will find the voyage selector. Here you can select or deselect voyages as you work with the list. The Reset Data button will fetch fresh data from the server for the document lines in the list.
By clicking the pen icon on a document line you will get a dialog where you can edit the document line.
When clicking an event in the Events list, a drawer will appear.
All fields except Event status can be edited.
List of all document lines that are payable except hire payable
When you enter the page you will be prompted to select voyages you would like to see in the list. Voyages can be altered later also. When clicking the field a list of selectable voyages will be shown in a list.
In the top left corner you will find the voyage selector. Here you can select or deselect voyages as you work with the list. The Reset Data button will fetch fresh data from the server for the document lines in the list.
Create Offhire Dialog
Open the Offhire module in the Operations section.
Click Create Offhirein the top right corner.
Fill in all required fields listed below in the Create Offhire window.
Click Create.
Timezone Offset
The timezoneOffset
field is calculated from the selected Port's timezone. The field is disabled unless the port selected is At Sea.
Field
Description
Vessel
Used to filter Voyage but not stored in offhire object
Voyage
Voyage where offhire happens
Offhire Start Date
Date the offhire period starts
Offhire End Date
Date the offhire period ends
Port
Charterer of the cargoes of the selected voyage
Reason For Offhire
Type of offhire event
Depending on your access permissions the list of events might not be visible.
Open the Events module in the Master Data section:
List of all document lines that are Hire Payable
When landing on the page if there is no contract selected you will be prompted with the above dialog where you can select the contract. On contract can be viewed, not multiple contracts at the same time.
In the top left corner you will find the Time Charter Contract selector and the reset data button. You can change the selected TC-contract. If you click the reset data button you will get fresh data from the server for the selected TC.
Secondary Action Deleting Offhire
Go to the OperationsOffhire module and open an offhire in the drawer.
Click the more iconat top right.
Click Delete.
Click Confirm in the dialog to delete the offhire.
Offhire Panel
When you have located an offhire, click on it and the details will show in a panel (so called "drawer") on the right hand side. The panel will also open after creating a new offhire.
The panel contains an Overview tab for maintaining an offhire and managing bunker consumption, and an Various Cost/Revenue tab for maintaning cost and revenues for an offhire.
The drawer also contains a Comments tab.
Editing Offhire Status
In the header of a selected offhire panel, the current status can be viewed. Clicking on it will activate a dropdown menu and a new status can be selected. An offhire can have one of the following statuses:
The label chip next to the Document ID is showing the current status of the invoice. If the status is Assembled, you can change the status to:
Back to Pending (dissolve the invoice), Ready for Posting or Posted. When the status is Ready for Posting or Posted you can not change the status. If the status is set to Pending the invoice will be dissolved, and the corresponding document lines can be found in the corresponding Pending list.
If you click on a document line, you will se more information for the specific document line.
Status
Description
Draft
Offhire is being edited
Settled
Offhire is resolved
Laytime Calculation Panel
When you have located a laytime calculation, click on it and the details will show in a panel (so called "drawer") on the right hand side. The panel will also open after creating a new laytime calculation.
The panel contains an Overview tab for maintaining a laytime calculation and managing the cargo ports.
Calculation of periods in laytime in cargo ports
The Laytime Calculations module can be located from the menu under Operations.
Offhire Drawer Fields
The top section of the overview tab contains key information about an offhire.
Main Details and Days
The Main Details and Days sections contain fields used to update an offhire. These fields include those used to create an offhire, as well as the following:
Result Impact
In this section, there are two checkbox that indicate whether the offhire should be deducted from the charterer, owner or opex. The Deduct from hire receivable (charterer) checkbox is only active if the offhire's voyage is a Time Charter. These field will also activate the corresponding bunker consumption table for editing.
Bunker Consumption Tables
Two tables show information about bunker consumption for the charterer and the owner/opex. Each table contains 4 rows with information about the quantity and bunker price for each bunker type (FO, LS FO, LS MGO, MGO).
If the offhire period in on a time-charter-in voyage, the second table will show the owner's bunker consumption. Otherwise it will show the opex's bunker consumption.
Adding/Editing quantity and bunker price
Click on a bunker type row.
Change the fields in the Edit Bunker Consumption window.
Click Confirm.
Comments
The Overview tab also contains a comments section.
Cargo Ports Panel List
Cargo ports in the panel list are sorted ascending by the cargo port's port call sequence .
Adding a cargo port:
In the cargo ports section, click the create iconin the right corner.
Selected cargo port(s).
Click Create. The new cargo port will appear as a new panel in the panels list
Cargo ports listed in create dialog are NOT already included in the laytime calculation.
Panel fields
Each panel contains a summary of the cargo port with the following fields:
Reason for call
Port
Terminal
Quantity
Commodity
Removing a cargo port:
Click Remove in the dialog that appears to confirm removal.
Cargo ports that have been removed can be re-added by clicking the create icon as mentioned above.
Create Laytime Calculation Dialog
Open the Laytime Calculation module in the Operations section.
Click Create Laytime Calculationin the top right corner.
Fill in all required fields listed below in the Create New Laytime Calculation window.
Click Create.
Field Conditions
Each field narrows down the next choice, e.g. choose vessel first, then voyage, then charterer. The fields are enabled accordingly.
At least one cargo port MUST be chosen.
In the panel of the cargo port to be removed, click the delete icon.
By clicking the expand icon on a panel, the following sections can be viewed and managed:
Field
Description
Planned
Indicates whether the offhire period was planned
Offhire Days
Length of offhire period
Percentage
Percent of offhire period included in calculation
Find answers to your questions...
Welcome to the main source of information on the Dataloy product suite.
Field | Description |
Vessel | Used to filter Voyages |
Voyage | Used to filter Charterer |
Charterer | Charterer of the cargoes of the selected voyage |
Cargo Ports | Cargo Ports to be included in the calculations |
Laytime Calculation List and Filters
Open the Laytime Calculations module in the Operations section.
From the list of laytime calculations using filters
By using the list of laytime calculations that opens from the Laytime Calculations module, you can use the quick filters to find the laytime calculation you are looking for.
By using one of the following sorting options:
Editing Laytime Calculation Status
In the header of a selected laytime calculation panel, the current status can be viewed. Clicking on it will activate a dropdown menu and a new status can be selected. A laytime calculation can have one of the following statuses:
Primary Action Copying Offhire
Go to the OperationsOffhire module and open an offhire in the drawer.
Click the more iconat top right.
Click Copy in the dialog to copy the offhire.
Time Not To Count List
The cargo port panel contains a list of all periods not to be counted.
Time to count can also be viewed in the table and are calculated after each new not to count period is added. They are not editable.
Adding a new not to count period
Click the create icon on top of the list.
Fill in all required fields listed below in the Add Time Not to Count window.
Click Create.
Editing a not to count period
Change the fields in the Edit Time Not to Count window.
Click Save.
List Of Events
When expanding a cargo port panel, the statement of facts section can be found. This contains a list of events that include one of the following dates:
Only the dates for the events Laytime Commenced and Laytime Completed can be edited.
Laytime Calculation Drawer Fields
The top section of the overview tab contains key information about a laytime.
The next section contains the following fields that can be edited.
An aggregation can be the following types:
Averaged
Reversible
Non-reversible
A laytime calculation panel also contains a section for managing cargo ports:
Cargo Port Related Fields
When expanding a cargo port panel, a section for editing certain fields of the cargo port can be found.
Webhook Subscription Panel
When you have located a webhook subscription , click it and the details will show in a panel (so called "drawer") on the right hand side. The panel will also open after creating a new webhook subscription.
The panel contains two tabs for maintaining a webhook subscription and viewing the notifications:
The Offhire module can be located from the menu under Operations.
Offhire List and Filters
Contains invoices list, pending receivable list, pending payable list and pending hire payable list
Select the tab corresponding to the view you would like to see in the invoices module.
Invoices is showing a list of invoices of various statuses
Pending receivable is showing a list of pending document lines for receivable items
Pending payable is showing a list of pending document lines for payable items, except hire payable
Pending hire payable is showing a list of pending document lines for hire payable items
Subscription to receive notifications on changes to a Dataloy object
The Webhooks module can be located from the menu under Setup.
Permissions
In order to view the Webhooks module, a user must have the Security Role Webhook Subscriber.
Webhook Subscription Panel Tab
In the Overview tab you can view details, as well as subscribe or unsubscribe to the selected webhook subscription.
Webhook Subscriptions List and Filters
Open the Webhooks module in the Setup section.
From the list of webhook subscriptions using filters
By using the list of webhook subscriptions that opens from the Webhooks module, you can use to find the webhook subscriptions you are looking for.
You can also use the quick filters Subscribed and Unsubscribed to find the webhook subscriptions to which the logged in user is either subscribed or unsubscribed.
Click the edit icon on the right side of the not to count row.
Status
Description
Draft
Calculation is being edited
Awaiting approval
Calculation is sent for approval
Settled
Calculation is approved and ready for using
Fields
Description
From Date
Start of not to count period
To Date
End of not to count period
Event
Description
Arrived
Date of arrival to cargo port
Berthed
Date of berth
Departed
Date of departure from cargo port
Laytime Commenced
Date laytime period starts
Laytime Completed
Date laytime period ends
Fields
Description
Aggregation
Type of aggregation
Demurrage Rate
Rate of demurrage
Despatch Rate
Rate of despatch
Open the Bills of Lading module in the Operations section.
Open the Bill of Lading drawer.
Click the more iconat top right.
Click Delete.
Click Confirm to delete the bill of lading.
You cannot delete a bill of lading if it has status "released". You must first change the status to "not released".
Select attachments in the drop-down menu
Once the attachments is clicked in the drop-down menu this modal will appear and you can drag and drop into the grey area, or simply click the grey area to browse your computer for files to add as attachments
If there are attachments they will appear in the table of the modal
Click the "Print Bill of Lading" and a new window with a printable version of the Bill of Lading will open
All fields except Vessel and Port can be edited from the drawer.
By clicking the cargo in the bottom table a modal will open where you can edit the cargo itself, and maintain relevant figures that will appear on the B/L when you print it.
You can enter comments to the B/L in the system - these will not appear on the printed version. Any comments that are added can be edited or deleted by clicking the three dots to the right of the comment.
Create Webhook Subscription Dialog
Open the Webhooks module in the Setup section.
Click Create Webhook Subscriptionin the top right corner.
Fill in all required fields listed below in the Create New Subscription window.
Click Create.
Field Conditions
A webhook subscription can only have an Object Type and an Event Type or an Alert Script. The corresponding fields are disabled to match this condition.
If the Channel Type chosen is HTTP, then the URL field must also be filled in.
When choosing HTTP as Channel Type, you can also choose whether to add the Password, Access Token or Request Access Token fields.
Open the Voyages module in the Core section.
Click the create iconin the top right corner and select between "Voyage Charter" or "Time Charter Out"
Fill in all required fields listed below in the Create Voyage window.
Click Create. A default cargo will be created for a Voyage Charter, and a default TC Out will be created for Time Charter Out
Required fields:
Vessel
Load Port / Delivery Port
Discharge Port / Redelivery Port
By default, new voyages have Voyage Progress set to "Estimate" and Voyage Status set to "T".
Field
Description
User
User to receive the notifications
Object Type
Name of the subscribed Dataloy object
Event Type
Type of event to Object
Alert Script
Subscribe to events based on the result of a DLPAlertScript.
Channel Type
Channel used to send notification
Url
Endpoint to receive the subscription
In the top right corner in the Bills of Lading screen, click the createicon. You will then see a modal where you need to enter the required information in order to create a Bill of Lading.
Start typing in vessel name and select from the drop down. Once the appropriate vessel is selected you may select port call from the drop down. The port call drop down will show discharge ports and voyage reference for the selected vessel. Choose the correct voyage/discharge port.
Next you need to choose Consignee and Notify party from the drop-downs. These fields are retrieved from the sub-cargo level of a cargo. Please see screenshot below from the sub-cargo modal where the two fields for consignee and notify party is highlighted in red:
When the required fields are filled in, you select the corresponding sub-cargo(s) from the table, and click create in the Bills of Lading modal.
The "Schedule" section in the Voyage drawer shows a timeline of port calls on a voyage. You can create, rearrange, delete and edit port calls directly from this screen.
When hovering the mouse over a port call in the schedule, a toolbar in the upper right will appear.
To insert a port call before or after the port call you are editing, click the Create Newbutton and select Before or After. A window to create a new port call then opens.
To edit a port call, click the Editbutton.
To delete a port call, click the Deletebutton.
To change the order of port calls, click and drag the Movebutton to move the port call into place.
In the voyage drawer at the schedule section you will find a checkbox for locking the update of voyage start date and ballast port. This checkbox is not visible while the voyage has status Estimate or Unallocated.
Webhook Subscription Panel Tab
In the Notification tab you can view a list with the notifications sent to the selected webhook subscription endpoint.
The list is filled with the following fields:
Information about the tab "Organisational data"
In the Organisational data tab in the voyage drawer you can edit information about: Company, Business Unit, Pool, Responsible Charterer, Responsible Operator and Responsible Accountant.
To edit any field in the tab, click into the field and start typing. Then select the desired option. Field will automatically save when you click outside or use tab key to exit the field.
Company and Business Unit are mandatory fields if the voyage status is NOT Estimate or Unallocated.
Field
Description
Delivery Date
Date the notification was delivered
Attempts
Amount of attempts to deliver notification
Is Failed
Notification delivery status
Object Type
Name of the subscribed Dataloy object
Object Key
Key of the subscribed Dataloy object
Error Message
Message on notification delivery failure
In the drop-down menu, click "Print Sea Waybill" and a new window will open with a printable version of the Bill of Lading
In the Speed and Consumption section in the voyage drawer you can update the various fields for consumption for a voyage. This section can be found in the Overview-tab in the voyage drawer.
When the drawer is opened you will find the section like this:
In order to expand the section to see and edit the fields, click the icon on the far right of the section.
Once the expand icon is clicked the fields will be displayed like this example:
Note that if the field for Speed Laden or Speed Ballast is changed in the vessel section it will also affect the corresponding field in this section as well, and vice versa.
To open the voyage drawer, go to the CoreVoyages module.
The top of the voyage drawer "Overview" tab has four summary cards for TCE, total days, hire costs and bunker costs.
Click See More to open detailed charts for the numbers in the summary.
The "result" chart is a waterfall chart for costs and revenue on the voyage. Hover the mouse over the bars to see further details behind the calculation.
The "days" chart has a timeline chart for the port calls on the voyage and a table of the total days on voyage.
The port calls timeline shows the days at sea and days in port. It also shows the names of the ports above the bars. Hover the mouse over each bar to see more information.
A voyage can have the following statuses:
Depending on your access permissions the list of voyages might not be visible.
The "Voyages" module can be located from the menu under "Core".
From the list of voyages using filters
Having the list of voyages open in the Voyages module you can use filters to find the voyage you are looking for. You can also click My Voyages to find the voyages where the logged in user is set as responsible operator.
Only applicable when the voyage does not have TCin
In order to get a complete voyage result estimation it is possible to edit the daily hire and address commission for vessels/voyages that does not have TC-in present in the system.
The VMS provides powerful voyage tools for risk assessment and estimations on cargo capacity on port calls.
These tools are available from one of the following modules:
PlanningMaster Fleet Plan
PlanningScenario Fleet Plans.
Click on a voyage in the list or board to open it in the drawer.
At the top right, click on Functions.
In the voyage drawer at the vessel section you will find a checkbox for setting "Last Voyage for Current CP". This checkbox is disabled when there is no TC In Contract registered.
The details of a voyage can be edited in the CoreVoyages module.
When you have located the voyage, click it and the details will show in a drawer or panel on the right hand side. Field values can be edited directly.
Sections are used to show the most important information about a sub-item of the voyage. Some sections have an Openbutton to open the section's item in a new drawer.
Voyages on a time charter will have a "TC contract" section, while all other voyages will have a "Performance Cargo" section instead.
Speed Laden: Showing the speed for laden port calls if all port calls have the same speed. If port calls has different speeds this field will be disabled and the text will be: Multiple. Changing this value will update speed for all laden port calls.
Speed Ballast: Showing the speed for ballast port calls if all port calls have the same speed. If port calls has different speeds this field will be disabled and the text will be: Multiple. Changing this value will update speed for all ballast port calls.
Days Extra In Port: Showing the average days extra in port for load and discharge port. Only enabled when days extra in port is the same for all port calls within a reason for call. When updating all port calls within a reason for call will be updated. Days extra in port can also be updated when editing a port call.
Depending on your access permissions the list of business partners might not be visible.
Open the Business Partners module in the Master Data section.
From the list of business partners using filters
Having the list of business partners open in the Business Partners module you can use filters to find the business partner you are looking for. Clicking the business partner in the list will open a drawer with additional information.
When you have located a business partner, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.
By clicking the secondary actions icon additional actions may be possible.
Edit Business Partner Name
Delete
Restore (if deleted)
Permanently Delete (if deleted)
With the Sensitivity Analysis tool you can run calculations on a chosen parameter to evaluate risk.
The sensitivity analysis can be opened from one of the following modules:
PlanningMaster Fleet Plan
PlanningScenario Fleet Plans.
Click on a voyage in the list or board to open it in the drawer.
At the top right, click on Functions.
Select Voyage Sensitivity Analysis.
Select a voyage parameter which is then adjusted by the numerical variance for each calculation.
The chart shows the all the calculated values for the voyage. There are 15 data points, with the current voyage displayed in the middle, with negative variance on the left side, and positive variance on the right side.
Hover the mouse over the chart to inspect the values of each calculation data point.
Press the menu iconto download the chart as an image (SVG or PNG), or a text file (CSV) that can be imported to a spreadsheet software.
Parameter | Calculated value |
Freight Rate | TCE |
Bunker Price / MT (DO, LS DO, FO, LS FO) | TCE |
TCE | Freight Rate |
Open the Business Partners module in the Master Data section.
Click Create Business Partnerin the top right corner.
Fill in all required fields listed below in the Create Business Partner window.
Click Create.
Required fields:
Business Partner Type
Business Partner Name
Short Name
Business Partner Code
With a business partner drawer open, locate the section for Bank Accounts under the Financial tab.
Click the "Add" + icon and select a bank account to add the bank account to the business partner.
Voyages of status "Estimate" and "Unallocated" can be deleted. Otherwise you must change the status before you can delete.
Go to PlanningMaster Fleet Plan.
Click to open the voyage you want to delete.
At the upper right corner of the panel, click Delete.
Click Confirm to delete the voyage.
only applicable in voyage status Estimate, Scheduled Unallocated and Scheduled Allocated
Bunker prices can be changed from the Overview /Bunker tabs.
Click a row to edit bunker price
Edit the price for each bunker type in the modal
Depending on your access permissions the list of Vessels might not be visible.
Open the Vessels module in the Master Data section.
From the list in Vessels module using filters
Having the list of Vessels open you can use filters to find the vessel you are looking for. Clicking the vessel in the list will open a drawer with additional information.
With a business partner drawer open, locate the section for Contact Persons under the Main Details tab.
Click the "Add Contact Person" + icon and fill in the given fields to add a contact person to the business partner.
Delete a Business Partner
Find and click in the list the business partner to delete. On the menu open the three dots and find the button "Delete". This will soft delete the business partner. It can be found again by filtering on deleted items in the list.
Permanently Delete a Business Partner
Find the deleted business partner to permanently delete. Use the icon on the top menu illustrated with the three dots. Find and click "Permanently Delete". This will permanently delete the business partner.
From the list of business partners you can access any previously deleted entities using the using the "deleted items" toggle switch indicated below.
Open the Vessels module in the Master Data section.
Click Create Vesselin the top right corner.
Fill in all required fields listed below in the Create Vessel window.
Click Create.
Required fields:
Vessel Name
Vessel Type
To add a Bunker Type to a vessel, navigate to the Speed and Consumption section of the Vessel drawer.
In the Bunker Types table, click Add Bunker Type and fill in the fields.
Open the Vessels module in the Master Data section.
Open the vessel drawer
Vessel "Speed and Consumption" data can be accessed in the top tab menu. Details can be maintained directly in the fields or from the table actions.
With the Intake Calculation function you can change parameters of a voyage to get an overview of quantities available for cargo at the port calls.
The intake calculation function can be opened from one of the following modules:
PlanningMaster Fleet Plan
PlanningScenario Fleet Plans
Click on a voyage in the list or board to open it in the drawer.
At the top right, click on Functions.
Select Voyage Intake Calculation.
At the top, fields for changing the stowage and bunker properties for the entire voyage are displayed.
A table of all the port calls on this voyage is shown in this section. To change the intake reduction properties per port call, click a row to open a window where you can make adjustments.
The loadline information table shows data on the voyage vessel that might affect the intake. To change these values, you need to edit the vessel in the Vessels module in master data.
A mixed chart of the calculation results is generated at the bottom. Each port call has multiple graphs to show the reductions, cargo quantity and quantity available for cargo. The charts gets updated automatically when there are changes to the voyage header, port call, or vessel parameters.
Click on the legends at the top of the chart to toggle the display of a graph. Hover the mouse over the chart to inspect the values of each calculation data point.
Parameter
Description
Zone
Sets the vessel DWT that is used in the calculation.
Water Salinity
One of Saltwater/Brackish Water/Fresh Water. Affects the water density.
Water Density
Density of the water at port. Higher value increases intake.
Draft
Intake draft reduction of the vessel. Lower value increases intake.
Safety Margin
Safety margin for the draft. Default value is 20%. Lower value increases intake.
Constant Reduction
Intake constant reduction of the vessel. Lower value increases intake.
Fresh Water Reduction
Intake fresh water reduction of the vessel. Lower value increases intake.
Parameter
Description
Stowage Factor
Cubic meters of space occupied by one metric tonne of cargo
DO ROB Voyage Start
Diesel oil at voyage start
DO LS ROB Voyage Start
Low-sulphur diesel oil at voyage start
FO ROB Voyage Start
Fuel oil at voyage start
FO LS ROB Voyage Start
Low-sulphur fuel oil at voyage start
In the vessel drawer on the top right side there is a small map displaying the vessels last known position. This position is retrieved from AIS-positions for vessels which are subscribing to this feature, for vessels which are not subscribing the latest position is retrieved from the latest position report entered in the system. In addition to this you can now view the route from Dataloy Distance Table from previous port to next port displayed in the same map. The route is the green line in the map.
To add a Main Engine Speed to a vessel, navigate to the Speed and Consumption section of the Vessel drawer.
In the Main Engine table, click Add Main Engine Speed and fill in the fields.
Open the Vessels module in the Master Data section.
Open the vessel drawer
Vessel "AIS Data and Weather Report" data can be accessed in the top tab menu.
For the tab to be enabled an AIS position has to be available.
How to enable or disable AIS-subscription
You can enable or disable the subscription to AIS-positions for a vessel.
Open the Vessels module in the Master Data section.
Open the vessel drawer
There is an icon on the top right corner of a vessel drawer. If the icon is light grey it indicates that the vessel has no IMO-number registered. If the icon is darker grey it indicates that it is not subscribing to AIS-positions. If the icon is blue it indicates that the vessel is subscribing to AIS-positions.
Open the Vessels module in the Master Data section.
Open the vessel drawer
Vessel "Internal Data" can be accessed in the top tab menu.
For "old" vessels that you have in the system that has minimum of one commenced voyage, the internal data should already be established. For new vessels, or vessels without commenced voyages, open the action menuin the top right and choose "Create Internal Data" as per below indicated.
Fill in the required fields
When the above 'Create Internal Data' is created, it will be possible to access the below Internal Data page.
Depending on your access permissions the list of users might not be visible.
The "User Administration" module can be located from the menu under System.
From the list of users using filters
Having the list of users open in the User Administration application you can use filters to find the user you are looking for. Clicking the user in the list will open a drawer with additional information.
Open the Users module in the Setup section.
Click Create New Userin the top right corner.
Fill in all required fields listed below in the Create New User window.
Click Create.
Vessel Users
The security role "Vessel" is designed to grant access for users onboard vessels. See Create a Vessel Master user.
Permissions in the Java VMS
In order to perform actions in the Java VMS a user must also belong to a Security Group.
Groups, roles and their permissions are maintained in the Manage Permissions module in the Java VMS.
Find the user to disable.
Open the actions menuand click Disable User. This will prevent the user account from logging in.
The user can be found again by filtering on inactive users in the list.
From the list of users using filters
Having the list of users open in the User Administration application you can use filters to find inactive users by toggling the Deleted Items switch.
As of version Release 5.3 it is possible to introduce crew onboard to the VMS and create an efficient, "one time entry" work process in the system.
The functionality with establishing a master role involves giving them access to only their relevant port calls. In order to establish this filter for the user we need to link their credentials to their particular vessel.
Pre requisite for below is that vessel has been created, has been created with security role "Vessel" (only this security role) and .
Step 1: Access vessel master data screen and insert vessel user in the "Master User" field as indicated below. This action will link the vessel to the user so that Crew only see their relevant port calls in the VMS
the user to change password. Locate the password input field and fill in the new password.
When all the verifications are met, press enter or click outside of the input field to submit, the password will be changed if no notifications are displaying otherwise.
Field
Description
User Code
A short identifier used for logging in
User Name
The user's name that is displayed in the system
Password
Password used for logging in
Email address for notifications
Security Roles
Restricts access to modules and the API
When you have located a Port Call from the Port Call list, click it and the details will show in a panel (so called "drawer") on the right hand side.
At the top of the drawer you can locate an action menu with several action options:
In the Port Call drawer, you can look through the different tabs below to display all the relevant information:
More detailed information in each of the tabs you can find under in the Port Calls section. Ex. "View Service Orders on Port Calls" for more information about Service Orders in each Port Call.
When you have located a user, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.
By clicking the secondary actions icon additional actions may be possible.
Edit User Name
To register a Noon Report, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Noon Report". A dialog will open and allow you to enter the details.
It is possible to change the instructed speed for each port call. This is a choice limited to the vessels speed and consumption combinations only depending on the leg being in ballast or laden.
The dropdown shows both the speed and consumption
Each speed will only affect the port call (leg) in question.
To add a speed for a vessel see the vessel documentation.
To register an arrival in a Port, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Arrival". A dialog will open and allow you to enter the arrival details.
Open the Port Calls List module in the Core section.
By using the list of port calls that opens on the Port Calls module, you can use the quick filters to find the port call you are looking for.
Depending on your access permissions, the list of port calls might be pre-filtered based on your system user security rights. Vessel operators can quickly filter the list to only show your port calls with the quick filter called "My Port Calls"
Specialty role: Vessel User: If you are a user onboard a vessel, the list will be showing only port calls related to that vessel.
There is a new variety of filters to choose from on the Port Calls List, which makes it easier to find a specific port of interest. The standard for when you enter the list is set on "Future", which displays all of the port calls set in a future date. The Future filter itself is one out of six "Date" filter options to choose from:
You can also use the sorting options to sort the port calls on the Port Calls List:
To register a departure in a Port, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Departure". A dialog will open and allow you to enter the departure details.
To register a In Port Report, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register In Port Report". A dialog will open and allow you to enter the details.
With below it is possible to keep track of incoming vessel reports.
To view Vessel Reports, open the drawer for the given Port Call by clicking it in the list. Then click the tab "Vessel Reports" at the top of the drawer and a list with registered reports will be displayed.
To view a given report, click the wanted report in the list and a new drawer will open with further details.
Note: if you want to keep track of incoming reports from multiple vessels or a fleet then check out this page
This tab contains all the main details for each of the port calls. Here we have the tile boxes displaying a vessel's number of days "at sea", as well as the "average speed/consumption", days "in port" and the "port cost". There are also sections for Sea Passage and Port, as well as sections for Comment and the Bunkers table. We also have a new Map component displaying a port call. By zooming out you will get the whole voyage that is linked to the port call:
The Sea Passage- and the Port sections contains these fields:
Look here for some more information about Speed Order.
Arrival-, Berthed- and Departure dates are validated with comparisons to the Voyage Start- and Previous Portcall Departure dates, for correct date range. If the date you are trying to add is out of range, a warning prompt will show up, and you can choose different dates.
The Comment section is useful if you want to add in more additional information about a vessel or a voyage.
At the bottom of the Overview tab, we have the Bunkers table. It has been updated and contains now the fields "arrival", "arrival fixed", "quantity", "consumption", "departure", "departure fixed":
Sea Passage
Port
Speed Order
Arrival (editable)
Actual Speed
Agent
Estimated Distance
Berthed (editable)
Actual Distance Sailed (editable)
Departure (editable)
Percent Extra At Sea
Waiting
Days Extra At Sea
Extra
Loading
Total
Port Cost
Currency
Master (editable)
Port Captain (editable)
To view bunker orders on a Port Call, open the drawer for the given Port Call by clicking it in the list. When inside the drawer click the "Bunker Orders" tab, which will display registered bunker orders in a table.
By clicking a row in the bunker order table, a new drawer view will open with additional bunker order information like in Maintain Bunker Orders.
To view service orders on a Port Call, open the drawer for the given Port Call by clicking it in the list. When inside the drawer click the "Service Orders" tab, which will display registered service orders in a table.
Service Orders tab is not visible for user with Vessel permission.
By clicking a row in the service orders table, a new drawer view will open with additional service order information, like in Maintain Service Order.
Fill in the required fields for your order.
Click Create when you are done.
Also see Create Service Order.
Click Create Service Order in the top right corner of the table.
Click in the Order Lines section to add an order line.