Welcome to the main source of information on the Dataloy product suite.

The Offhire module can be located from the menu under Operations.

The Webhooks module can be located from the menu under Setup.

The Laytime Calculations module can be located from the menu under Operations.

When you have located a laytime calculation, click on it and the details will show in a panel (so called "drawer") on the right hand side. The panel will also open after creating a new laytime calculation.

The panel contains an Overview tab for maintaining a laytime calculation and managing the cargo ports.

When you have located a webhook subscription , click it and the details will show in a panel (so called "drawer") on the right hand side. The panel will also open after creating a new webhook subscription.

The panel contains two tabs for maintaining a webhook subscription and viewing the notifications:

In the vessel drawer on the top right side there is a small map displaying the vessels last known position. This position is retrieved from AIS-positions for vessels which are subscribing to this feature, for vessels which are not subscribing the latest position is retrieved from the latest position report entered in the system. In addition to this you can now view the route from Dataloy Distance Table from previous port to next port displayed in the same map. The route is the green line in the map.

A voyage can have the following statuses:

A bunker order can efficiently be added directly from "Booking And Operations" module (in your java client VMS) when having a port call in focus. Either based on the bunker estimates registered, or straight as a bunker order requirement.

Select the port call where you are bunkering and click the "Create new Bunker Order" button from the menu.

A dialog will show a bunker order with the details filled out from the estimates, if there are no estimates please fill in all the details of the bunker order such as Bunker Type, Min/Max quantity, assumed bunker price and supplier.

The label chip next to the Document ID is showing the current status of the invoice. If the status is Assembled, you can change the status to:

Back to Pending (dissolve the invoice), Ready for Posting or Posted. When the status is Ready for Posting or Posted you can not change the status. If the status is set to Pending the invoice will be dissolved, and the corresponding document lines can be found in the corresponding Pending list.

If you click on a document line, you will se more information for the specific document line.

When landing on the page if there is no contract selected you will be prompted with the above dialog where you can select the contract. On contract can be viewed, not multiple contracts at the same time.

In the top left corner you will find the Time Charter Contract selector and the reset data button. You can change the selected TC-contract. If you click the reset data button you will get fresh data from the server for the selected TC.

When expanding a cargo port panel, a section for editing certain fields of the cargo port can be found.

Go to the OperationsOffhire module and open an offhire in the drawer.

1. Click the more iconat top right.

2. Click Delete.

3. Click Confirm in the dialog to delete the offhire.

In the Overview tab you can view details, as well as subscribe or unsubscribe to the selected webhook subscription.

This list is showing all invoices with status Assembled, ready for posting, and posted.

All-filter includes payable and receivable. This can be changed to show only receivable or only payable.

By clicking the More-filter you can set filter for Port, Account and Currency.

By clicking the AZ-icon you will see the sorting options available. By default the list is sorted by created date descending.

Voyage drawer

To open the voyage drawer, go to the CoreVoyages module.

Summary

The top of the voyage drawer "Overview" tab has four summary cards for TCE, total days, hire costs and bunker costs.

Click See More to open detailed charts for the numbers in the summary.

Result

The "result" chart is a waterfall chart for costs and revenue on the voyage. Hover the mouse over the bars to see further details behind the calculation.

Days

The "days" chart has a timeline chart for the port calls on the voyage and a table of the total days on voyage.

The port calls timeline shows the days at sea and days in port. It also shows the names of the ports above the bars. Hover the mouse over each bar to see more information.

All fields except Vessel and Port can be edited from the drawer.

By clicking the cargo in the bottom table a modal will open where you can edit the cargo itself, and maintain relevant figures that will appear on the B/L when you print it.

You can enter comments to the B/L in the system - these will not appear on the printed version. Any comments that are added can be edited or deleted by clicking the three dots to the right of the comment.

Select attachments in the drop-down menu

Once the attachments is clicked in the drop-down menu this modal will appear and you can drag and drop into the grey area, or simply click the grey area to browse your computer for files to add as attachments

If there are attachments they will appear in the table of the modal

Open the Webhooks module in the Setup section.

From the list of webhook subscriptions using filters

• By using the list of webhook subscriptions that opens from the Webhooks module, you can use filters to find the webhook subscriptions you are looking for.

• You can also use the quick filters Subscribed and Unsubscribed to find the webhook subscriptions to which the logged in user is either subscribed or unsubscribed.

With a business partner drawer open, locate the section for Bank Accounts under the Financial tab.

Click the "Add" + icon and select a bank account to add the bank account to the business partner.

Depending on your access permissions the list of business partners might not be visible.

Open the Business Partners module in the Master Data section.

• From the list of business partners using filters

  • Having the list of business partners open in the Business Partners module you can use filters to find the business partner you are looking for. Clicking the business partner in the list will open a drawer with additional information.

1. Open the Vessels module in the Master Data section.

2. Click Create Vesselin the top right corner.

3. Fill in all required fields listed below in the Create Vessel window.

4. Click Create.

Required fields:

• Vessel Name

• Vessel Type

With a business partner drawer open, locate the section for Contact Persons under the Main Details tab.

Click the "Add Contact Person" + icon and fill in the given fields to add a contact person to the business partner.

From the list of business partners you can access any previously deleted entities using the using the "deleted items" toggle switch indicated below.

Bunker prices can be changed from the Overview /Bunker tabs.

Click a row to edit bunker price

Edit the price for each bunker type in the modal

In the Organisational data tab in the voyage drawer you can edit information about: Company, Business Unit, Pool, Responsible Charterer, Responsible Operator and Responsible Accountant.

To edit any field in the tab, click into the field and start typing. Then select the desired option. Field will automatically save when you click outside or use tab key to exit the field.

Company and Business Unit are mandatory fields if the voyage status is NOT Estimate or Unallocated.

In the header of a selected offhire panel, the current status can be viewed. Clicking on it will activate a dropdown menu and a new status can be selected. An offhire can have one of the following statuses:

When you have located an offhire, click on it and the details will show in a panel (so called "drawer") on the right hand side. The panel will also open after creating a new offhire.

The panel contains an Overview tab for maintaining an offhire and managing bunker consumption, and an Various Cost/Revenue tab for maintaning cost and revenues for an offhire.

The drawer also contains a tab.

Select the document lines you want and click assemble

An assemble modal will open and some of the fields will be pre-filled. Make sure all mandatory fields (marked with *) are entered and click Confirm. The assembled invoice will open in a drawer.

Select the tab corresponding to the view you would like to see in the invoices module.

Invoices is showing a list of invoices of various statuses

Pending receivable is showing a list of pending document lines for receivable items

Pending payable is showing a list of pending document lines for payable items, except hire payable

Pending hire payable is showing a list of pending document lines for hire payable items

In the drop-down menu, click "Print Sea Waybill" and a new window will open with a printable version of the Bill of Lading

Click the "Print Bill of Lading" and a new window with a printable version of the Bill of Lading will open

Go to the OperationsOffhire module and open an offhire in the drawer.

1. Click the more iconat top right.

2. Click Copy in the dialog to copy the offhire.

In the Speed and Consumption section in the voyage drawer you can update the various fields for consumption for a voyage. This section can be found in the Overview-tab in the voyage drawer.

When the drawer is opened you will find the section like this:

In order to expand the section to see and edit the fields, click the icon on the far right of the section.

Once the expand icon is clicked the fields will be displayed like this example:

Note that if the field for Speed Laden or Speed Ballast is changed in the vessel section it will also affect the corresponding field in this section as well, and vice versa.

1. Open the Voyages module in the Core section.

2. Click the create iconin the top right corner and select between "Voyage Charter" or "Time Charter Out"

3. Fill in all required fields listed below in the Create Voyage window.

Depending on your access permissions the list of voyages might not be visible.

The "Voyages" module can be located from the menu under "Core".

From the list of voyages using filters

Having the list of voyages open in the Voyages module you can use to find the voyage you are looking for. You can also click My Voyages to find the voyages where the logged in user is set as responsible operator.

In the voyage drawer at the vessel section you will find a checkbox for setting "Last Voyage for Current CP". This checkbox is disabled when there is no TC In Contract registered.

Cargo ports in the panel list are sorted ascending by the cargo port's port call sequence .

Adding a cargo port:

1. In the cargo ports section, click the create iconin the right corner.

2. Selected cargo port(s).

The VMS provides powerful voyage tools for risk assessment and estimations on cargo capacity on port calls.

These tools are available from one of the following modules:

• PlanningMaster Fleet Plan

• PlanningScenario Fleet Plans.

Depending on your access permissions the list of Vessels might not be visible.

Open the Vessels module in the Master Data section.

From the list in Vessels module using filters

• • Having the list of Vessels open you can use filters to find the vessel you are looking for. Clicking the vessel in the list will open a drawer with additional information.

In the Notification tab you can view a list with the notifications sent to the selected webhook subscription endpoint.

The list is filled with the following fields:

The "Schedule" section in the Voyage drawer shows a timeline of port calls on a voyage. You can create, rearrange, delete and edit port calls directly from this screen.

Managing port calls

When hovering the mouse over a port call in the schedule, a toolbar in the upper right will appear.

To insert a port call before or after the port call you are editing, click the Create Newbutton and select Before or After. A window to create a new port call then opens.

To edit a port call, click the

The top section of the overview tab contains key information about a laytime.

The next section contains the following fields that can be edited.

To add a Bunker Type to a vessel, navigate to the section of the Vessel drawer.

In the Bunker Types table, click Add Bunker Type and fill in the fields.

In order to get a complete voyage result estimation it is possible to edit the daily hire and address commission for vessels/voyages that does not have TC-in present in the system.

To add a Main Engine Speed to a vessel, navigate to the section of the Vessel drawer.

In the Main Engine table, click Add Main Engine Speed and fill in the fields.

1. Open the Business Partners module in the Master Data section.

2. Click Create Business Partnerin the top right corner.

3. Fill in all required fields listed below in the Create Business Partner window.

1. Open the Vessels module in the Master Data section.

2. Open the vessel drawer

Vessel "Speed and Consumption" data can be accessed in the top tab menu. Details can be maintained directly in the fields or from the table actions.

the user to change password. Locate the password input field and fill in the new password.

When all the verifications are met, press enter or click outside of the input field to submit, the password will be changed if no notifications are displaying otherwise.

• Delete a Business Partner

  • and click in the list the business partner to delete. On the menu open the three dots and find the button "Delete". This will soft delete the business partner. It can be found again by

• Permanently Delete a Business Partner

Depending on your access permissions the list of users might not be visible.

The "User Administration" module can be located from the menu under System.

• From the list of users using filters

  • Having the list of users open in the User Administration application you can use filters to find the user you are looking for. Clicking the user in the list will open a drawer with additional information.

Open the Port Calls module in the Core section.

Note: Depending on your access permissions the list of port calls might be pre-filtered basis your system user security rights.

1. As Operator of a vessel you can quickly filter the list to only show "your" port calls with the quick filter called "My Port Calls"

2. You are also able to filter on historical port calls with the button

You can enable or disable the subscription to AIS-positions for a vessel.

1. Open the Vessels module in the Master Data section.

2. Open the vessel drawer

There is an icon on the top right corner of a vessel drawer. If the icon is light grey it indicates that the vessel has no IMO-number registered. If the icon is darker grey it indicates that it is not subscribing to AIS-positions. If the icon is blue it indicates that the vessel is subscribing to AIS-positions.

The functionality with establishing a master role involves giving them access to only their relevant port calls. In order to establish this filter for the user we need to link their credentials to their particular vessel.

Pre requisite for below is that vessel has been created, has been created with security role "Vessel" (only this security role) and .

Step 1: Access vessel master data screen and insert vessel user in the "Master User" field as indicated below. This action will link the vessel to the user so that Crew only see their relevant port calls in the VMS

To register a Noon Report, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Noon Report". A dialog will open and allow you to enter the details.

When you have located a user, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon additional actions may be possible.

  • Edit User Name

Go to the OperationsService Orders module and open a service order in the drawer.

1. Click the more iconat top right.

2. Click Delete.

3. Click

1. Open the Vessels module in the Master Data section.

2. Open the vessel drawer

Vessel "AIS Data and Weather Report" data can be accessed in the top tab menu.

For the tab to be enabled an AIS position has to be available.

When you have located a Port Call, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can currently not be maintained directly in the fields.

At the top of the drawer you can locate an action menu with several action options:

To view Vessel Reports, open the drawer for the given Port Call by clicking it in the list. Then click the tab "Vessel Reports" at the top of the drawer and a list with registered reports will be displayed.

To view a given report, click the wanted report in the list and a new drawer will open with further details.

Note: if you want to keep track of incoming reports from multiple vessels or a fleet then check out

• From the list of users using filters

  • Having the list of users open in the User Administration application you can use filters to find inactive users by toggling the Deleted Items switch.

To register a departure in a Port, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Departure". A dialog will open and allow you to enter the departure details.

It is possible to change the instructed speed for each port call. This is a choice limited to the vessels speed and consumption combinations only depending on the leg being in ballast or laden.

• The dropdown shows both the speed and consumption

• Each speed will only affect the port call (leg) in question.

To add a speed for a vessel see the vessel documentation.

When you enter the page you will be prompted to select voyages you would like to see in the list. Voyages can be altered later also. When clicking the field a list of selectable voyages will be shown in a list.

In the top left corner you will find the voyage selector. Here you can select or deselect voyages as you work with the list. The Reset Data button will fetch fresh data from the server for the document lines in the list.

When you enter the page you will be prompted to select voyages you would like to see in the list. Voyages can be altered later also. When clicking the field a list of selectable voyages will be shown in a list.

In the top left corner you will find the voyage selector. Here you can select or deselect voyages as you work with the list. The Reset Data button will fetch fresh data from the server for the document lines in the list.

By clicking the pen icon on a document line you will get a dialog where you can edit the document line.

Open the Offhire module in the Operations section.

From the list of Offhires using filters

• By using the list of offhires that opens from the Offhire module, you can use the quick filters to find the offhire you are looking for.

• By using one of the following options:

In the header of a selected laytime calculation panel, the current status can be viewed. Clicking on it will activate a dropdown menu and a new status can be selected. A laytime calculation can have one of the following statuses:

1. Open the Laytime Calculation module in the Operations section.

2. Click Create Laytime Calculationin the top right corner.

3. Fill in all required fields listed below in the Create New Laytime Calculation window.

4. Click Create.

Required fields

The top section of the overview tab contains key information about an offhire.

Main Details and Days

The Main Details and Days sections contain fields used to update an offhire. These fields include those used to create an offhire, as well as the following:

Result Impact

In this section, there are two checkbox that indicate whether the offhire should be deducted from the charterer, owner or opex. The Deduct from hire receivable (charterer) checkbox is only active if the offhire's voyage is a Time Charter. These field will also activate the corresponding bunker consumption table for editing.

Bunker Consumption Tables

Two tables show information about bunker consumption for the charterer and the owner/opex. Each table contains 4 rows with information about the quantity and bunker price for each bunker type (FO, LS FO, LS MGO, MGO).

Adding/Editing quantity and bunker price

1. Click on a bunker type row.

2. Change the fields in the Edit Bunker Consumption window.

3. Click Confirm.

Comments

The Overview tab also contains a comments section.

When expanding a cargo port panel, the statement of facts section can be found. This contains a list of events that include one of the following dates:

The details of a voyage can be edited in the CoreVoyages module.

When you have located the voyage, click it and the details will show in a drawer or panel on the right hand side. Field values can be edited directly.

Sections

Sections are used to show the most important information about a sub-item of the voyage. Some sections have an Openbutton to open the section's item in a new drawer.

Voyages on a time charter will have a "TC contract" section, while all other voyages will have a "Performance Cargo" section instead.

Vessel Section

Speed Laden: Showing the speed for laden port calls if all port calls have the same speed. If port calls has different speeds this field will be disabled and the text will be: Multiple. Changing this value will update speed for all laden port calls.

Speed Ballast: Showing the speed for ballast port calls if all port calls have the same speed. If port calls has different speeds this field will be disabled and the text will be: Multiple. Changing this value will update speed for all ballast port calls.

Performance Cargo Section

Days Extra In Port: Showing the average days extra in port for load and discharge port. Only enabled when days extra in port is the same for all port calls within a reason for call. When updating all port calls within a reason for call will be updated. Days extra in port can also be updated when editing a port call.

Open the Laytime Calculations module in the Operations section.

From the list of laytime calculations using filters

• By using the list of laytime calculations that opens from the Laytime Calculations module, you can use the quick filters to find the laytime calculation you are looking for.

• By using one of the following options:

In the top right corner in the Bills of Lading screen, click the createicon. You will then see a modal where you need to enter the required information in order to create a Bill of Lading.

Start typing in vessel name and select from the drop down. Once the appropriate vessel is selected you may select port call from the drop down. The port call drop down will show discharge ports and voyage reference for the selected vessel. Choose the correct voyage/discharge port.

Next you need to choose Consignee and Notify party from the drop-downs. These fields are retrieved from the sub-cargo level of a cargo. Please see screenshot below from the sub-cargo modal where the two fields for consignee and notify party is highlighted in red:

When the required fields are filled in, you select the corresponding sub-cargo(s) from the table, and click create in the Bills of Lading modal.

When you have located a business partner, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon additional actions may be possible.

  • Edit Business Partner Name

  • Delete

  • Restore (if deleted)

  • Permanently Delete (if deleted)

The cargo port panel contains a list of all periods not to be counted.

Time to count can also be viewed in the table and are calculated after each new not to count period is added. They are not editable.

Adding a new not to count period

1. Click the create icon on top of the list.

2. Fill in all required fields listed below in the Add Time Not to Count window.

3. Click Create.

Editing a not to count period

1. Click the edit icon on the right side of the not to count row.

2. Change the fields in the Edit Time Not to Count window.

3. Click Save.

Voyages of status "Estimate" and "Unallocated" can be deleted. Otherwise you must change the status before you can delete.

1. Go to PlanningMaster Fleet Plan.

2. Click to open the voyage you want to delete.

3. At the upper right corner of the panel, click Delete.

4. Click Confirm to delete the voyage.

1. Find the user to disable.

2. Open the actions menuand click Disable User. This will prevent the user account from logging in.

3. The user can be found again by filtering on inactive users in the list.

1. Open the Service Orders module under Operations in the menu.

2. Click Create Service Order in the top right corner.

3. Fill in the required fields for your order.

4. Click in the Order Lines section to add at least one order line.

5. Click Create when you are done adding order lines.

To view bunker orders on a Port Call, open the drawer for the given Port Call by clicking it in the list. When inside the drawer click the "Bunker Orders" tab, which will display registered bunker orders in a table.

By clicking a row in the bunker order table, a new drawer view will open with additional bunker order information like in Maintain Bunker Orders.

Changes to a service order are done from the drawer that opens after creating a service order.

To maintain an already existing service order, open the OperationsService Orders module and click the order you want to change. It will now open in the drawer.

Editing an order

Order details

You can change order date, supplier and cost details under "Order Details".

The total cost of the order lines are calculated for estimate (advanced).

Order reference

1. Click the more iconat top right.

2. Select Edit order reference.

3. Make changes to the reference in the window.

4. Click Save.

Status

You can change the status of the order at all times. There are three statuses, "Estimate", "Revised", and "Final".

1. Click the status label at the top of the drawer next to the order reference.

2. Select desired status.

Creating order lines

Clickin the "Order Lines" section to create a new order line.

To register an arrival in a Port, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Arrival". A dialog will open and allow you to enter the arrival details.

The Bunker Management module allows you to register and follow a bunker order's workflow from requirement to a paid invoice. The module also enables bunker management systems and agents to make full two-way integrations. Currently two Bunker Procurement Systems (BPS) have made integrations, and have been successfully tested: Clearlynx and World Fuel Service's BunkerLine.

Bunker estimates can still be maintained in "Booking and Operations", allowing you to create detailed voyage estimates. These estimates will later be used as default values when creating the bunker requirement or order.

Advantages:

• Enter two products (bunker requirements/order lines) on the same port, without the need to add two bunker port calls.

• Run reports and statistics based on all the bunker orders, per port, per supplier, status, etc.

• Get a list of future bunker requirements across the fleet.

• Quickly search and filter on all of the bunker orders by vessel, supplier, port, etc.

• Support for integration with bunker procurement systems, such as ClearLynx and World Fuel Services.

1. Open the Offhire module in the Operations section.

2. Click Create Offhirein the top right corner.

3. Fill in all required fields listed below in the Create Offhire window.

1. Open the Webhooks module in the Setup section.

2. Click Create Webhook Subscriptionin the top right corner.

3. Fill in all required fields listed below in the Create New Subscription window.

With the Sensitivity Analysis tool you can run calculations on a chosen parameter to evaluate risk.

The sensitivity analysis can be opened from one of the following modules:

• PlanningMaster Fleet Plan

• PlanningScenario Fleet Plans.

1. Open the Vessels module in the Master Data section.

2. Open the vessel drawer

Vessel "Internal Data" can be accessed in the top tab menu.

For "old" vessels that you have in the system that has minimum of one commenced voyage, the internal data should already be established. For new vessels, or vessels without commenced voyages, open the action menuin the top right and choose "Create Internal Data" as per below indicated.

Fill in the required fields

When the above 'Create Internal Data' is created, it will be possible to access the below Internal Data page.

1. Open the Bills of Lading module in the Operations section.

2. Open the Bill of Lading drawer.

3. Click the more iconat top right.

4. Click Delete.

5. Click Confirm to delete the bill of lading.

1. Open the Users module in the Setup section.

2. Click Create New Userin the top right corner.

3. Fill in all required fields listed below in the Create New User window.

With the Intake Calculation function you can change parameters of a voyage to get an overview of quantities available for cargo at the port calls.

The intake calculation function can be opened from one of the following modules:

• PlanningMaster Fleet Plan

• PlanningScenario Fleet Plans

1. Click on a voyage in the list or board to open it in the drawer.

2. At the top right, click on Functions.

3. Select Voyage Intake Calculation.

Voyage Header Parameters

At the top, fields for changing the stowage and bunker properties for the entire voyage are displayed.

Port Calls

A table of all the port calls on this voyage is shown in this section. To change the intake reduction properties per port call, click a row to open a window where you can make adjustments.

Loadline information

The loadline information table shows data on the voyage that might affect the intake. To change these values, you need to edit the vessel in the Vessels module in master data.

Chart

A mixed chart of the calculation results is generated at the bottom. Each port call has multiple graphs to show the reductions, cargo quantity and quantity available for cargo. The charts gets updated automatically when there are changes to the voyage header, port call, or vessel parameters.

Click on the legends at the top of the chart to toggle the display of a graph. Hover the mouse over the chart to inspect the values of each calculation data point.

To register a In Port Report, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register In Port Report". A dialog will open and allow you to enter the details.