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This is done in your java client of the VMS.
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List of all document lines that are payable except hire payable
When you enter the page you will be prompted to select voyages you would like to see in the list. Voyages can be altered later also. When clicking the field a list of selectable voyages will be shown in a list.
In the top left corner you will find the voyage selector. Here you can select or deselect voyages as you work with the list. The Reset Data button will fetch fresh data from the server for the document lines in the list.
Contains invoices list, pending receivable list, pending payable list and pending hire payable list
Select the tab corresponding to the view you would like to see in the invoices module.
Invoices is showing a list of invoices of various statuses
Pending receivable is showing a list of pending document lines for receivable items
Pending payable is showing a list of pending document lines for payable items, except hire payable
Pending hire payable is showing a list of pending document lines for hire payable items
List of all document lines that are receivable
When you enter the page you will be prompted to select voyages you would like to see in the list. Voyages can be altered later also. When clicking the field a list of selectable voyages will be shown in a list.
In the top left corner you will find the voyage selector. Here you can select or deselect voyages as you work with the list. The Reset Data button will fetch fresh data from the server for the document lines in the list.
By clicking the pen icon on a document line you will get a dialog where you can edit the document line.
Offhire List and Filters
Offhire Panel
When you have located an offhire, click on it and the details will show in a panel (so called "drawer") on the right hand side. The panel will also open after creating a new offhire.
The panel contains an Overview tab for maintaining an offhire and managing bunker consumption, and an Various Cost/Revenue tab for maintaning cost and revenues for an offhire.
The drawer also contains a tab.
Find answers to your questions...
Welcome to the main source of information on the Dataloy product suite.
Primary Action Copying Offhire
Go to the OperationsOffhire module and open an offhire in the drawer.
Click the more iconat top right.
Click Copy in the dialog to copy the offhire.
Editing Offhire Status
In the header of a selected offhire panel, the current status can be viewed. Clicking on it will activate a dropdown menu and a new status can be selected. An offhire can have one of the following statuses:
Create Offhire Dialog
Open the Offhire module in the Operations section.
Click Create Offhirein the top right corner.
Fill in all required fields listed below in the Create Offhire window.
Click Create.
Timezone Offset
The timezoneOffset
field is calculated from the selected Port's timezone. The field is disabled unless the port selected is At Sea.
The Offhire module can be located from the menu under Operations.
Laytime Calculation List and Filters
Open the Laytime Calculations module in the Operations section.
From the list of laytime calculations using filters
By using the list of laytime calculations that opens from the Laytime Calculations module, you can use the quick filters to find the laytime calculation you are looking for.
By using one of the following sorting options:
Editing Laytime Calculation Status
In the header of a selected laytime calculation panel, the current status can be viewed. Clicking on it will activate a dropdown menu and a new status can be selected. A laytime calculation can have one of the following statuses:
Create Laytime Calculation Dialog
Open the Laytime Calculation module in the Operations section.
Click Create Laytime Calculationin the top right corner.
Fill in all required fields listed below in the Create New Laytime Calculation window.
Click Create.
Field Conditions
Each field narrows down the next choice, e.g. choose vessel first, then voyage, then charterer. The fields are enabled accordingly.
At least one cargo port MUST be chosen.
Offhire Drawer Fields
The top section of the overview tab contains key information about an offhire.
Main Details and Days
The Main Details and Days sections contain fields used to update an offhire. These fields include those used to create an offhire, as well as the following:
Result Impact
In this section, there are two checkbox that indicate whether the offhire should be deducted from the charterer, owner or opex. The Deduct from hire receivable (charterer) checkbox is only active if the offhire's voyage is a Time Charter. These field will also activate the corresponding bunker consumption table for editing.
Bunker Consumption Tables
Two tables show information about bunker consumption for the charterer and the owner/opex. Each table contains 4 rows with information about the quantity and bunker price for each bunker type (FO, LS FO, LS MGO, MGO).
If the offhire period in on a time-charter-in voyage, the second table will show the owner's bunker consumption. Otherwise it will show the opex's bunker consumption.
Adding/Editing quantity and bunker price
Click on a bunker type row.
Change the fields in the Edit Bunker Consumption window.
Click Confirm.
Comments
The Overview tab also contains a comments section.
Field
Description
Planned
Indicates whether the offhire period was planned
Offhire Days
Length of offhire period
Percentage
Percent of offhire period included in calculation
Status
Description
Draft
Offhire is being edited
Settled
Offhire is resolved
Field
Description
Vessel
Used to filter Voyage but not stored in offhire object
Voyage
Voyage where offhire happens
Offhire Start Date
Date the offhire period starts
Offhire End Date
Date the offhire period ends
Port
Charterer of the cargoes of the selected voyage
Reason For Offhire
Type of offhire event
Status
Description
Draft
Calculation is being edited
Awaiting approval
Calculation is sent for approval
Settled
Calculation is approved and ready for using
Field
Description
Vessel
Used to filter Voyages
Voyage
Used to filter Charterer
Charterer
Charterer of the cargoes of the selected voyage
Cargo Ports
Cargo Ports to be included in the calculations
List Of Events
When expanding a cargo port panel, the statement of facts section can be found. This contains a list of events that include one of the following dates:
Only the dates for the events Laytime Commenced and Laytime Completed can be edited.
Cargo Port Related Fields
When expanding a cargo port panel, a section for editing certain fields of the cargo port can be found.
Calculation of periods in laytime in cargo ports
The Laytime Calculations module can be located from the menu under Operations.
The label chip next to the Document ID is showing the current status of the invoice. If the status is Assembled, you can change the status to:
Back to Pending (dissolve the invoice), Ready for Posting or Posted. When the status is Ready for Posting or Posted you can not change the status. If the status is set to Pending the invoice will be dissolved, and the corresponding document lines can be found in the corresponding Pending list.
If you click on a document line, you will se more information for the specific document line.
Cargo Ports Panel List
Cargo ports in the panel list are sorted ascending by the cargo port's port call sequence .
Adding a cargo port:
In the cargo ports section, click the create iconin the right corner.
Selected cargo port(s).
Click Create. The new cargo port will appear as a new panel in the panels list
Cargo ports listed in create dialog are NOT already included in the laytime calculation.
Panel fields
Each panel contains a summary of the cargo port with the following fields:
Reason for call
Port
Terminal
Quantity
Commodity
Removing a cargo port:
Click Remove in the dialog that appears to confirm removal.
Cargo ports that have been removed can be re-added by clicking the create icon as mentioned above.
Laytime Calculation Drawer Fields
The top section of the overview tab contains key information about a laytime.
The next section contains the following fields that can be edited.
An aggregation can be the following types:
Averaged
Reversible
Non-reversible
A laytime calculation panel also contains a section for managing cargo ports:
Webhook Subscription Panel Tab
In the Overview tab you can view details, as well as subscribe or unsubscribe to the selected webhook subscription.
Subscription to receive notifications on changes to a Dataloy object
The Webhooks module can be located from the menu under Setup.
Permissions
In order to view the Webhooks module, a user must have the Security Role Webhook Subscriber.
Webhook Subscription Panel
When you have located a webhook subscription , click it and the details will show in a panel (so called "drawer") on the right hand side. The panel will also open after creating a new webhook subscription.
The panel contains two tabs for maintaining a webhook subscription and viewing the notifications:
Time Not To Count List
The cargo port panel contains a list of all periods not to be counted.
Time to count can also be viewed in the table and are calculated after each new not to count period is added. They are not editable.
Adding a new not to count period
Click the create icon on top of the list.
Fill in all required fields listed below in the Add Time Not to Count window.
Click Create.
Editing a not to count period
Change the fields in the Edit Time Not to Count window.
Click Save.
Webhook Subscriptions List and Filters
Open the Webhooks module in the Setup section.
From the list of webhook subscriptions using filters
By using the list of webhook subscriptions that opens from the Webhooks module, you can use to find the webhook subscriptions you are looking for.
You can also use the quick filters Subscribed and Unsubscribed to find the webhook subscriptions to which the logged in user is either subscribed or unsubscribed.
In the panel of the cargo port to be removed, click the delete icon.
By clicking the expand icon on a panel, the following sections can be viewed and managed:
Click the edit icon on the right side of the not to count row.
Event
Description
Arrived
Date of arrival to cargo port
Berthed
Date of berth
Departed
Date of departure from cargo port
Laytime Commenced
Date laytime period starts
Laytime Completed
Date laytime period ends
Fields
Description
Aggregation
Type of aggregation
Demurrage Rate
Rate of demurrage
Despatch Rate
Rate of despatch
Fields
Description
From Date
Start of not to count period
To Date
End of not to count period
Click the "Print Bill of Lading" and a new window with a printable version of the Bill of Lading will open
In the drop-down menu, click "Print Sea Waybill" and a new window will open with a printable version of the Bill of Lading
Webhook Subscription Panel Tab
In the Notification tab you can view a list with the notifications sent to the selected webhook subscription endpoint.
The list is filled with the following fields:
Open the Bills of Lading module in the Operations section.
Open the Bill of Lading drawer.
Click the more iconat top right.
Click Delete.
Click Confirm to delete the bill of lading.
You cannot delete a bill of lading if it has status "released". You must first change the status to "not released".
Open the Voyages module in the Core section.
Click the create iconin the top right corner and select between "Voyage Charter" or "Time Charter Out"
Fill in all required fields listed below in the Create Voyage window.
Click Create. A default cargo will be created for a Voyage Charter, and a default TC Out will be created for Time Charter Out
Required fields:
Vessel
Load Port / Delivery Port
Discharge Port / Redelivery Port
By default, new voyages have Voyage Progress set to "Estimate" and Voyage Status set to "T".
Field
Description
Delivery Date
Date the notification was delivered
Attempts
Amount of attempts to deliver notification
Is Failed
Notification delivery status
Object Type
Name of the subscribed Dataloy object
Object Key
Key of the subscribed Dataloy object
Error Message
Message on notification delivery failure
In the top right corner in the Bills of Lading screen, click the createicon. You will then see a modal where you need to enter the required information in order to create a Bill of Lading.
Start typing in vessel name and select from the drop down. Once the appropriate vessel is selected you may select port call from the drop down. The port call drop down will show discharge ports and voyage reference for the selected vessel. Choose the correct voyage/discharge port.
Next you need to choose Consignee and Notify party from the drop-downs. These fields are retrieved from the sub-cargo level of a cargo. Please see screenshot below from the sub-cargo modal where the two fields for consignee and notify party is highlighted in red:
When the required fields are filled in, you select the corresponding sub-cargo(s) from the table, and click create in the Bills of Lading modal.
A voyage can have the following statuses:
Select attachments in the drop-down menu
Once the attachments is clicked in the drop-down menu this modal will appear and you can drag and drop into the grey area, or simply click the grey area to browse your computer for files to add as attachments
If there are attachments they will appear in the table of the modal
Depending on your access permissions the list of voyages might not be visible.
The "Voyages" module can be located from the menu under "Core".
From the list of voyages using filters
Having the list of voyages open in the Voyages module you can use filters to find the voyage you are looking for. You can also click My Voyages to find the voyages where the logged in user is set as responsible operator.
Voyages of status "Estimate" and "Unallocated" can be deleted. Otherwise you must change the status before you can delete.
Go to PlanningMaster Fleet Plan.
Click to open the voyage you want to delete.
At the upper right corner of the panel, click Delete.
Click Confirm to delete the voyage.
The "Schedule" section in the Voyage drawer shows a timeline of port calls on a voyage. You can create, rearrange, delete and edit port calls directly from this screen.
When hovering the mouse over a port call in the schedule, a toolbar in the upper right will appear.
To insert a port call before or after the port call you are editing, click the Create Newbutton and select Before or After. A window to create a new port call then opens.
To edit a port call, click the Editbutton.
To delete a port call, click the Deletebutton.
To change the order of port calls, click and drag the Movebutton to move the port call into place.
In the voyage drawer at the schedule section you will find a checkbox for locking the update of voyage start date and ballast port. This checkbox is not visible while the voyage has status Estimate or Unallocated.
The VMS provides powerful voyage tools for risk assessment and estimations on cargo capacity on port calls.
These tools are available from one of the following modules:
PlanningMaster Fleet Plan
PlanningScenario Fleet Plans.
Click on a voyage in the list or board to open it in the drawer.
At the top right, click on Functions.
Only applicable when the voyage does not have TCin
In order to get a complete voyage result estimation it is possible to edit the daily hire and address commission for vessels/voyages that does not have TC-in present in the system.
With the Intake Calculation function you can change parameters of a voyage to get an overview of quantities available for cargo at the port calls.
The intake calculation function can be opened from one of the following modules:
PlanningMaster Fleet Plan
PlanningScenario Fleet Plans
Click on a voyage in the list or board to open it in the drawer.
At the top right, click on Functions.
Select Voyage Intake Calculation.
At the top, fields for changing the stowage and bunker properties for the entire voyage are displayed.
A table of all the port calls on this voyage is shown in this section. To change the intake reduction properties per port call, click a row to open a window where you can make adjustments.
The loadline information table shows data on the voyage vessel that might affect the intake. To change these values, you need to edit the vessel in the Vessels module in master data.
A mixed chart of the calculation results is generated at the bottom. Each port call has multiple graphs to show the reductions, cargo quantity and quantity available for cargo. The charts gets updated automatically when there are changes to the voyage header, port call, or vessel parameters.
Click on the legends at the top of the chart to toggle the display of a graph. Hover the mouse over the chart to inspect the values of each calculation data point.
List of all document lines that are Hire Payable
When landing on the page if there is no contract selected you will be prompted with the above dialog where you can select the contract. On contract can be viewed, not multiple contracts at the same time.
In the top left corner you will find the Time Charter Contract selector and the reset data button. You can change the selected TC-contract. If you click the reset data button you will get fresh data from the server for the selected TC.
List of all invoices
This list is showing all invoices with status Assembled, ready for posting, and posted.
All-filter includes payable and receivable. This can be changed to show only receivable or only payable.
By clicking the More-filter you can set filter for Port, Account and Currency.
By clicking the AZ-icon you will see the sorting options available. By default the list is sorted by created date descending.
Parameter
Description
Zone
Sets the vessel DWT that is used in the calculation.
Water Salinity
One of Saltwater/Brackish Water/Fresh Water. Affects the water density.
Water Density
Density of the water at port. Higher value increases intake.
Draft
Intake draft reduction of the vessel. Lower value increases intake.
Safety Margin
Safety margin for the draft. Default value is 20%. Lower value increases intake.
Constant Reduction
Intake constant reduction of the vessel. Lower value increases intake.
Fresh Water Reduction
Intake fresh water reduction of the vessel. Lower value increases intake.
Parameter
Description
Stowage Factor
Cubic meters of space occupied by one metric tonne of cargo
DO ROB Voyage Start
Diesel oil at voyage start
DO LS ROB Voyage Start
Low-sulphur diesel oil at voyage start
FO ROB Voyage Start
Fuel oil at voyage start
FO LS ROB Voyage Start
Low-sulphur fuel oil at voyage start
only applicable in voyage status Estimate, Scheduled Unallocated and Scheduled Allocated
Click a row to edit bunker price
Edit the price for each bunker type in the modal
The details of a voyage can be edited in the CoreVoyages module.
When you have located the voyage, click it and the details will show in a drawer or panel on the right hand side. Field values can be edited directly.
Sections are used to show the most important information about a sub-item of the voyage. Some sections have an Openbutton to open the section's item in a new drawer.
Voyages on a time charter will have a "TC contract" section, while all other voyages will have a "Performance Cargo" section instead.
Open the Business Partners module in the Master Data section.
Click Create Business Partnerin the top right corner.
Fill in all required fields listed below in the Create Business Partner window.
Click Create.
Required fields:
Business Partner Type
Business Partner Name
Short Name
Business Partner Code
When you have located a business partner, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.
By clicking the secondary actions icon additional actions may be possible.
Edit Business Partner Name
Delete
Restore (if deleted)
Permanently Delete (if deleted)
Laytime Calculation Panel
When you have located a laytime calculation, click on it and the details will show in a panel (so called "drawer") on the right hand side. The panel will also open after creating a new laytime calculation.
The panel contains an Overview tab for maintaining a laytime calculation and managing the cargo ports.
Secondary Action Deleting Offhire
Go to the OperationsOffhire module and open an offhire in the drawer.
Click the more iconat top right.
Click Delete.
Click Confirm in the dialog to delete the offhire.
To open the voyage drawer, go to the CoreVoyages module.
The top of the voyage drawer "Overview" tab has four summary cards for TCE, total days, hire costs and bunker costs.
Click See More to open detailed charts for the numbers in the summary.
The "result" chart is a waterfall chart for costs and revenue on the voyage. Hover the mouse over the bars to see further details behind the calculation.
The "days" chart has a timeline chart for the port calls on the voyage and a table of the total days on voyage.
The port calls timeline shows the days at sea and days in port. It also shows the names of the ports above the bars. Hover the mouse over each bar to see more information.
Information about the tab "Organisational data"
In the Organisational data tab in the voyage drawer you can edit information about: Company, Business Unit, Pool, Responsible Charterer, Responsible Operator and Responsible Accountant.
To edit any field in the tab, click into the field and start typing. Then select the desired option. Field will automatically save when you click outside or use tab key to exit the field.
Company and Business Unit are mandatory fields if the voyage status is NOT Estimate or Unallocated.
Delete a Business Partner
and click in the list the business partner to delete. On the menu open the three dots and find the button "Delete". This will soft delete the business partner. It can be found again by
Permanently Delete a Business Partner
Find the deleted business partner to permanently delete. Use the icon on the top menu illustrated with the three dots. Find and click "Permanently Delete". This will permanently delete the business partner.
With a business partner drawer open, locate the section for Contact Persons under the Main Details tab.
Click the "Add Contact Person" + icon and fill in the given fields to add a contact person to the business partner.
All fields except Vessel and Port can be edited from the drawer.
By clicking the cargo in the bottom table a modal will open where you can edit the cargo itself, and maintain relevant figures that will appear on the B/L when you print it.
You can enter comments to the B/L in the system - these will not appear on the printed version. Any comments that are added can be edited or deleted by clicking the three dots to the right of the comment.
Create Webhook Subscription Dialog
Open the Webhooks module in the Setup section.
Click Create Webhook Subscriptionin the top right corner.
Fill in all required fields listed below in the Create New Subscription window.
Click Create.
Field Conditions
A webhook subscription can only have an Object Type and an Event Type or an Alert Script. The corresponding fields are disabled to match this condition.
If the Channel Type chosen is HTTP, then the URL field must also be filled in.
When choosing HTTP as Channel Type, you can also choose whether to add the Password, Access Token or Request Access Token fields.
Field | Description |
User | User to receive the notifications |
Object Type | Name of the subscribed Dataloy object |
Event Type | Type of event to Object |
Alert Script | Subscribe to events based on the result of a DLPAlertScript. |
Channel Type | Channel used to send notification |
Url | Endpoint to receive the subscription |
With a business partner drawer open, locate the section for Bank Accounts under the Financial tab.
Click the "Add" + icon and select a bank account to add the bank account to the business partner.
In the voyage drawer at the vessel section you will find a checkbox for setting "Last Voyage for Current CP". This checkbox is disabled when there is no TC In Contract registered.
To add a Bunker Type to a vessel, navigate to the section of the Vessel drawer.
In the Bunker Types table, click Add Bunker Type and fill in the fields.
From the list of business partners you can access any previously deleted entities using the using the "deleted items" toggle switch indicated below.
In the vessel drawer on the top right side there is a small map displaying the vessels last known position. This position is retrieved from AIS-positions for vessels which are subscribing to this feature, for vessels which are not subscribing the latest position is retrieved from the latest position report entered in the system. In addition to this you can now view the route from Dataloy Distance Table from previous port to next port displayed in the same map. The route is the green line in the map.
Depending on your access permissions the list of Vessels might not be visible.
Open the Vessels module in the Master Data section.
From the list in Vessels module using filters
Having the list of Vessels open you can use filters to find the vessel you are looking for. Clicking the vessel in the list will open a drawer with additional information.
With the Sensitivity Analysis tool you can run calculations on a chosen parameter to evaluate risk.
The sensitivity analysis can be opened from one of the following modules:
PlanningMaster Fleet Plan
PlanningScenario Fleet Plans.
Click on a voyage in the list or board to open it in the drawer.
At the top right, click on Functions.
Select Voyage Sensitivity Analysis.
Select a voyage parameter which is then adjusted by the numerical variance for each calculation.
The chart shows the all the calculated values for the voyage. There are 15 data points, with the current voyage displayed in the middle, with negative variance on the left side, and positive variance on the right side.
Hover the mouse over the chart to inspect the values of each calculation data point.
Open the Users module in the Setup section.
Click Create New Userin the top right corner.
Fill in all required fields listed below in the Create New User window.
Click Create.
Vessel Users
The security role "Vessel" is designed to grant access for users onboard vessels. See Create a Vessel Master user.
Permissions in the Java VMS
In order to perform actions in the Java VMS a user must also belong to a Security Group.
Groups, roles and their permissions are maintained in the Manage Permissions module in the Java VMS.
Open the Vessels module in the Master Data section.
Open the vessel drawer
Vessel "Internal Data" can be accessed in the top tab menu.
For "old" vessels that you have in the system that has minimum of one commenced voyage, the internal data should already be established. For new vessels, or vessels without commenced voyages, open the action menuin the top right and choose "Create Internal Data" as per below indicated.
Fill in the required fields
When the above 'Create Internal Data' is created, it will be possible to access the below Internal Data page.
Depending on your access permissions the list of business partners might not be visible.
Open the Business Partners module in the Master Data section.
From the list of business partners using filters
Having the list of business partners open in the Business Partners module you can use filters to find the business partner you are looking for. Clicking the business partner in the list will open a drawer with additional information.
When you have located a user, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.
By clicking the secondary actions icon additional actions may be possible.
Edit User Name
Depending on your access permissions the list of users might not be visible.
The "User Administration" module can be located from the menu under System.
From the list of users using filters
Having the list of users open in the User Administration application you can use filters to find the user you are looking for. Clicking the user in the list will open a drawer with additional information.
How to enable or disable AIS-subscription
You can enable or disable the subscription to AIS-positions for a vessel.
Open the Vessels module in the Master Data section.
Open the vessel drawer
There is an icon on the top right corner of a vessel drawer. If the icon is light grey it indicates that the vessel has no IMO-number registered. If the icon is darker grey it indicates that it is not subscribing to AIS-positions. If the icon is blue it indicates that the vessel is subscribing to AIS-positions.
Press the menu iconto download the chart as an image (SVG or PNG), or a text file (CSV) that can be imported to a spreadsheet software.
Parameter
Calculated value
Freight Rate
TCE
Bunker Price / MT (DO, LS DO, FO, LS FO)
TCE
TCE
Freight Rate
Field
Description
User Code
A short identifier used for logging in
User Name
The user's name that is displayed in the system
Password
Password used for logging in
Email address for notifications
Security Roles
Restricts access to modules and the API
As of version Release 5.3 it is possible to introduce crew onboard to the VMS and create an efficient, "one time entry" work process in the system.
The functionality with establishing a master role involves giving them access to only their relevant port calls. In order to establish this filter for the user we need to link their credentials to their particular vessel.
Pre requisite for below is that vessel has been created, user for the vessel has been created with security role "Vessel" (only this security role) and internal data tab should be enabled.
Step 1: Access vessel master data screen and insert vessel user in the "Master User" field as indicated below. This action will link the vessel to the user so that Crew only see their relevant port calls in the VMS
When you have located a Port Call, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can currently not be maintained directly in the fields.
At the top of the drawer you can locate an action menu with several action options:
To add a Main Engine Speed to a vessel, navigate to the Speed and Consumption section of the Vessel drawer.
In the Main Engine table, click Add Main Engine Speed and fill in the fields.
the user to disable.
Open the actions menuand click Disable User. This will prevent the user account from logging in.
The user can be found again by in the list.
Open the Vessels module in the Master Data section.
Open the vessel drawer
Vessel "Speed and Consumption" data can be accessed in the top tab menu. Details can be maintained directly in the fields or from the table actions.
Open the Vessels module in the Master Data section.
Click Create Vesselin the top right corner.
Fill in all required fields listed below in the Create Vessel window.
Click Create.
Required fields:
Vessel Name
Vessel Type
From the list of users using filters
Having the list of users open in the User Administration application you can use filters to find inactive users by toggling the Deleted Items switch.
Open the Vessels module in the Master Data section.
Open the vessel drawer
Vessel "AIS Data and Weather Report" data can be accessed in the top tab menu.
For the tab to be enabled an AIS position has to be available.
Open the Port Calls module in the Core section.
Note: Depending on your access permissions the list of port calls might be pre-filtered basis your system user security rights.
As Operator of a vessel you can quickly filter the list to only show "your" port calls with the quick filter called "My Port Calls"
You are also able to filter on historical port calls with the button "Show Historical Port Calls"
Additional filtering is possible using the icons positioned beside the quick filters
Specialty role: Vessel User If you are a user onboard a vessel the list will be showing only port calls related to that vessel.
It is possible to change the instructed speed for each port call. This is a choice limited to the vessels speed and consumption combinations only depending on the leg being in ballast or laden.
The dropdown shows both the speed and consumption
Each speed will only affect the port call (leg) in question.
To add a speed for a vessel see the .
To register a In Port Report, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register In Port Report". A dialog will open and allow you to enter the details.
the user to change password. Locate the password input field and fill in the new password.
When all the verifications are met, press enter or click outside of the input field to submit, the password will be changed if no notifications are displaying otherwise.
With below it is possible to keep track of incoming vessel reports. Note: if you want to keep track of incoming reports from multiple vessels or a fleet then check out this page
To view Vessel Reports, open the drawer for the given Port Call by clicking it in the list. Then click the tab "Vessel Reports" at the top of the drawer and a list with registered reports will be displayed.
To view a given report, click the wanted report in the list and a new drawer will open with further details.
Note: if you want to keep track of incoming reports from multiple vessels or a fleet then check out this page
To register an arrival in a Port, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Arrival". A dialog will open and allow you to enter the arrival details.
Open the Service Orders module under Operations in the menu.
Click Create Service Order in the top right corner.
Fill in the required fields for your order.
Click in the Order Lines section to add at least one order line.
Click Create when you are done adding order lines.
To register a Noon Report, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Noon Report". A dialog will open and allow you to enter the details.
To view bunker orders on a Port Call, open the drawer for the given Port Call by clicking it in the list. When inside the drawer click the "Bunker Orders" tab, which will display registered bunker orders in a table.
By clicking a row in the bunker order table, a new drawer view will open with additional bunker order information like in Maintain Bunker Orders.
Changes to a service order are done from the drawer that opens after creating a service order.
To maintain an already existing service order, open the OperationsService Orders module and click the order you want to change. It will now open in the drawer.
You can change order date, supplier and cost details under "Order Details".
The total cost of the order lines are calculated for estimate (advanced).
Click the more iconat top right.
Select Edit order reference.
Make changes to the reference in the window.
Click Save.
You can change the status of the order at all times. There are three statuses, "Estimate", "Revised", and "Final".
Click the status label at the top of the drawer next to the order reference.
Select desired status.
Tip: You cannot set the revised and final cost of an order line until after it has been created. Open an already created order line from the list to set these values.
Clickin the "Order Lines" section to create a new order line.
A bunker order can efficiently be added directly from "Booking And Operations" module (in your java client VMS) when having a port call in focus. Either based on the bunker estimates registered, or straight as a bunker order requirement.
Select the port call where you are bunkering and click the "Create new Bunker Order" button from the menu.
A dialog will show a bunker order with the details filled out from the estimates, if there are no estimates please fill in all the details of the bunker order such as Bunker Type, Min/Max quantity, assumed bunker price and supplier.
If you add estimates for several bunker types, all types will be defaulted when you create a bunker order.
NOTE: Defaults will not be set for port calls that already have bunker order tied to it.
To register a departure in a Port, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Departure". A dialog will open and allow you to enter the departure details.
The details of a bunker order can be edited and maintained in the Bunker Management application.
When you have located the bunker order click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.
If you want to add a product for a given order click the "+" button above the list of products. Then a dialog will show and allow you to enter the details.
If you want to edit the details of the bunker order line (bunker type, quantity or unit price) click the bunker order line and a dialog will show allowing you to change.
Bunker Type: If estimating bunker intake, the bunker type set will default to the grade this vessel is set up with in your vessel administration screen. If you need to change this you can do that in the below screen or when you actually place/create the order.
Go to the OperationsService Orders module and open a service order in the drawer.
Click the more iconat top right.
Click Delete.
Click Confirm to delete the order.
If already situated in the "Bunker Management" application you can create a new bunker order directly there. Click the Create Bunker button in the upper right corner and fill out the vessel and port call together with the other necessary details.
If there are estimates registered in the "Booking and Operations" module these will be defaulted in the details (such as bunker type, quantities and bunker prices)
The Bunker Management module allows you to register and follow a bunker order's workflow from requirement to a paid invoice. The module also enables bunker management systems and agents to make full two-way integrations. Currently two Bunker Procurement Systems (BPS) have made integrations, and have been successfully tested: Clearlynx and World Fuel Service's BunkerLine.
Bunker estimates can still be maintained in "Booking and Operations", allowing you to create detailed voyage estimates. These estimates will later be used as default values when
Advantages:
Enter two products (bunker requirements/order lines) on the same port, without the need to add two bunker port calls.
Run reports and statistics based on all the bunker orders, per port, per supplier, status, etc.
Get a list of future bunker requirements across the fleet.
Quickly search and filter on all of the bunker orders by vessel, supplier, port, etc.
Support for integration with bunker procurement systems, such as ClearLynx and World Fuel Services.