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This is done in your java client of the VMS.
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Select attachments in the drop-down menu
Once the attachments is clicked in the drop-down menu this modal will appear and you can drag and drop into the grey area, or simply click the grey area to browse your computer for files to add as attachments
If there are attachments they will appear in the table of the modal
Find answers to your questions...
Welcome to the main source of information on the Dataloy product suite.
To open the voyage drawer, go to the CoreVoyages module.
The top of the voyage drawer "Overview" tab has four summary cards for TCE, total days, hire costs and bunker costs.
Click See More to open detailed charts for the numbers in the summary.
The "result" chart is a waterfall chart for costs and revenue on the voyage. Hover the mouse over the bars to see further details behind the calculation.
The "days" chart has a timeline chart for the port calls on the voyage and a table of the total days on voyage.
The port calls timeline shows the days at sea and days in port. It also shows the names of the ports above the bars. Hover the mouse over each bar to see more information.
In the top right corner in the Bills of Lading screen, click the createicon. You will then see a modal where you need to enter the required information in order to create a Bill of Lading.
Start typing in vessel name and select from the drop down. Once the appropriate vessel is selected you may select port call from the drop down. The port call drop down will show discharge ports and voyage reference for the selected vessel. Choose the correct voyage/discharge port.
Next you need to choose Consignee and Notify party from the drop-downs. These fields are retrieved from the sub-cargo level of a cargo. Please see screenshot below from the sub-cargo modal where the two fields for consignee and notify party is highlighted in red:
When the required fields are filled in, you select the corresponding sub-cargo(s) from the table, and click create in the Bills of Lading modal.
The details of a voyage can be edited in the CoreVoyages module.
When you have located the voyage, click it and the details will show in a drawer or panel on the right hand side. Field values can be edited directly.
Sections are used to show the most important information about a sub-item of the voyage. Some sections have an Openbutton to open the section's item in a new drawer.
Voyages on a time charter will have a "TC contract" section, while all other voyages will have a "Performance Cargo" section instead.
In the drop-down menu, click "Print Sea Waybill" and a new window will open with a printable version of the Bill of Lading
Delete a Business Partner
Find and click in the list the business partner to delete. On the menu open the three dots and find the button "Delete". This will soft delete the business partner. It can be found again by filtering on deleted items in the list.
Permanently Delete a Business Partner
Find the deleted business partner to permanently delete. Use the icon on the top menu illustrated with the three dots. Find and click "Permanently Delete". This will permanently delete the business partner.
With the Sensitivity Analysis tool you can run calculations on a chosen parameter to evaluate risk.
The sensitivity analysis can be opened from one of the following modules:
PlanningMaster Fleetplan
PlanningScenario Details.
Click on a voyage in the list or board to open it in the drawer.
At the top right, click on Functions.
Select Voyage Sensitivity Analysis.
Select a voyage parameter which is then adjusted by the numerical variance for each calculation.
The chart shows the all the calculated values for the voyage. There are 15 data points, with the current voyage displayed in the middle, with negative variance on the left side, and positive variance on the right side.
Hover the mouse over the chart to inspect the values of each calculation data point.
Press the menu iconto download the chart as an image (SVG or PNG), or a text file (CSV) that can be imported to a spreadsheet software.
Parameter
Calculated value
Freight Rate
TCE
Bunker Price / MT (DO, LS DO, FO, LS FO)
TCE
TCE
Freight Rate
Open the Business Partners module in the Master Data section.
Click Create Business Partnerin the top right corner.
Fill in all required fields listed below in the Create Business Partner window.
Click Create.
Required fields:
Business Partner Type
Business Partner Name
Short Name
Business Partner Code
With a business partner drawer open, locate the section for Bank Accounts under the Financial tab.
Click the "Add" + icon and select a bank account to add the bank account to the business partner.
When you have located a business partner, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.
By clicking the secondary actions icon additional actions may be possible.
Edit Business Partner Name
Delete
Restore (if deleted)
Permanently Delete (if deleted)
With a business partner drawer open, locate the section for Contact Persons under the Main Details tab.
Click the "Add Contact Person" + icon and fill in the given fields to add a contact person to the business partner.
Depending on your access permissions the list of business partners might not be visible.
Open the Business Partners module in the Master Data section.
From the list of business partners using filters
Having the list of business partners open in the Business Partners module you can use filters to find the business partner you are looking for. Clicking the business partner in the list will open a drawer with additional information.
To add a Main Engine Speed to a vessel, navigate to the Speed and Consumption section of the Vessel drawer.
In the Main Engine table, click Add Main Engine Speed and fill in the fields.
To add a Bunker Type to a vessel, navigate to the Speed and Consumption section of the Vessel drawer.
In the Bunker Types table, click Add Bunker Type and fill in the fields.
Open the Vessels module in the Master Data section.
Open the vessel drawer
Vessel "Speed and Consumption" data can be accessed in the top tab menu. Details can be maintained directly in the fields or from the table actions.
Click the "Print Bill of Lading" and a new window with a printable version of the Bill of Lading will open
Open the Voyages module in the Core section.
At the top right, click Createand select between "Voyage Charter" or "Time Charter Out".
Fill in all required fields listed below in the Create Voyage window.
Click Create. A default cargo will be created for a Voyage Charter, and a default TC Out will be created for Time Charter Out
Required fields:
Vessel
Load Port / Delivery Port
Discharge Port / Redelivery Port
By default, new voyages have Voyage Progress set to "Estimate" and Voyage Status set to "T".
Open the Bills of Lading module in the Operations section.
Open the Bill of Lading drawer.
Click the more iconat top right.
Click Delete.
Click Confirm to delete the bill of lading.
You cannot delete a bill of lading if it has status "released". You must first change the status to "not released".
Depending on your access permissions the list of voyages might not be visible.
The "Voyages" module can be located from the menu under "Core".
From the list of voyages using filters
Having the list of voyages open in the Voyages module you can use filters to find the voyage you are looking for. You can also click My Voyages to find the voyages where the logged in user is set as responsible operator.
Open the Vessels module in the Master Data section.
Open the vessel drawer
Vessel "AIS Data and Weather Report" data can be accessed in the top tab menu.
For the tab to be enabled an AIS position has to be available.
How to enable or disable AIS-subscription
You can enable or disable the subscription to AIS-positions for a vessel.
Open the Vessels module in the Master Data section.
Open the vessel drawer
There is an icon on the top right corner of a vessel drawer. If the icon is light grey it indicates that the vessel has no IMO-number registered. If the icon is darker grey it indicates that it is not subscribing to AIS-positions. If the icon is blue it indicates that the vessel is subscribing to AIS-positions.
All fields except Vessel and Port can be edited from the drawer.
By clicking the cargo in the bottom table a modal will open where you can edit the cargo itself, and maintain relevant figures that will appear on the B/L when you print it.
You can enter comments to the B/L in the system - these will not appear on the printed version. Any comments that are added can be edited or deleted by clicking the three dots to the right of the comment.
A voyage can have the following statuses:
Open the Vessels module in the Master Data section.
Open the vessel drawer
Vessel "Internal Data" can be accessed in the top tab menu.
For "old" vessels that you have in the system that has minimum of one commenced voyage, the internal data should already be established. For new vessels, or vessels without commenced voyages, open the action menuin the top right and choose "Create Internal Data" as per below indicated.
Fill in the required fields
When the above 'Create Internal Data' is created, it will be possible to access the below Internal Data page.
Depending on your access permissions the list of users might not be visible.
The "User Administration" module can be located from the menu under System.
From the list of users using filters
Having the list of users open in the User Administration application you can use filters to find the user you are looking for. Clicking the user in the list will open a drawer with additional information.
In the voyage drawer at the vessel section you will find a checkbox for setting "Last Voyage for Current CP". This checkbox is disabled when there is no TC In Contract registered.
Voyages can either be deleted from the Voyages or the Fleet Plans module.
Open the module, either:
Go to PlanningFleet Plan.
At the top, select "MASTER" fleet plan.
Go to CoreVoyages.
Click to open the voyage you want to delete.
At the upper right corner of the panel, click Delete.
Click Confirm to delete the voyage.
Only voyages in the "MASTER" fleet plan of status "Estimate" and "Unallocated" can be deleted.
If the voyage has a different status you must change the status before you can delete.
Only applicable when the voyage does not have TCin
In order to get a complete voyage result estimation it is possible to edit the daily hire and address commission for vessels/voyages that does not have TC-in present in the system.
The VMS provides powerful voyage tools for risk assessment and estimations on cargo capacity on port calls.
These tools are available from one of the following modules:
PlanningMaster Fleetplan
PlanningScenario Details.
Click on a voyage in the list or board to open it in the drawer.
At the top right, click on Functions.
only applicable in voyage status Estimate, Scheduled Unallocated and Scheduled Allocated
Click a row to edit bunker price
Edit the price for each bunker type in the modal
It is possible to change the instructed speed for each port call. This is a choice limited to the vessels speed and consumption combinations only depending on the leg being in ballast or laden.
The dropdown shows both the speed and consumption
Each speed will only affect the port call (leg) in question.
To add a speed for a vessel see the vessel documentation.
The "Schedule" section in the Voyage drawer shows a timeline of port calls on a voyage. You can create, rearrange, delete and edit port calls directly from this screen.
When hovering the mouse over a port call in the schedule, a toolbar in the upper right will appear.
To insert a port call before or after the port call you are editing, click the Create Newbutton and select Before or After. A window to create a new port call then opens.
To edit a port call, click the Editbutton.
To delete a port call, click the Deletebutton.
To change the order of port calls, click and drag the Movebutton to move the port call into place.
In the voyage drawer at the schedule section you will find a checkbox for locking the update of voyage start date and ballast port. This checkbox is not visible while the voyage has status Estimate or Unallocated.
Open the Port Services Orders module under Operations in the menu.
Click Create Port Services Order in the top right corner.
Fill in the required fields for your order.
Click in the Order Lines section to add at least one order line.
Click Create when you are done adding order lines.
Open the Vessels module in the Master Data section.
Click Create Vesselin the top right corner.
Fill in all required fields listed below in the Create Vessel window.
Click Create.
Required fields:
Vessel Name
Vessel Type
With the Intake Calculation function you can change parameters of a voyage to get an overview of quantities available for cargo at the port calls.
The intake calculation function can be opened from one of the following modules:
PlanningFleet Plans
PlanningScenarios.
Click on a voyage in the list or board to open it in the drawer.
At the top right, click on Functions.
Select Voyage Intake Calculation.
At the top, fields for changing the stowage and bunker properties for the entire voyage are displayed.
A table of all the port calls on this voyage is shown in this section. To change the intake reduction properties per port call, click a row to open a window where you can make adjustments.
The loadline information table shows data on the voyage vessel that might affect the intake. To change these values, you need to edit the vessel in the Vessels module in master data.
A mixed chart of the calculation results is generated at the bottom. Each port call has multiple graphs to show the reductions, cargo quantity and quantity available for cargo. The charts gets updated automatically when there are changes to the voyage header, port call, or vessel parameters.
Click on the legends at the top of the chart to toggle the display of a graph. Hover the mouse over the chart to inspect the values of each calculation data point.
Parameter
Description
Zone
Sets the vessel DWT that is used in the calculation.
Water Salinity
One of Saltwater/Brackish Water/Fresh Water. Affects the water density.
Water Density
Density of the water at port. Higher value increases intake.
Draft
Intake draft reduction of the vessel. Lower value increases intake.
Safety Margin
Safety margin for the draft. Default value is 20%. Lower value increases intake.
Constant Reduction
Intake constant reduction of the vessel. Lower value increases intake.
Fresh Water Reduction
Intake fresh water reduction of the vessel. Lower value increases intake.
Parameter
Description
Stowage Factor
Cubic meters of space occupied by one metric tonne of cargo
DO ROB Voyage Start
Diesel oil at voyage start
DO LS ROB Voyage Start
Low-sulphur diesel oil at voyage start
FO ROB Voyage Start
Fuel oil at voyage start
FO LS ROB Voyage Start
Low-sulphur fuel oil at voyage start
If already situated in the "Bunker Management" application you can create a new bunker order directly there. Click the Create Bunker button in the upper right corner and fill out the vessel and port call together with the other necessary details.
If there are estimates registered in the "Booking and Operations" module these will be defaulted in the details (such as bunker type, quantities and bunker prices)
From the list of business partners you can access any previously deleted entities using the using the "deleted items" toggle switch indicated below.
Depending on your access permissions the list of Vessels might not be visible.
Open the Vessels module in the Master Data section.
From the list in Vessels module using filters
Having the list of Vessels open you can use filters to find the vessel you are looking for. Clicking the vessel in the list will open a drawer with additional information.
In the vessel drawer on the top right side there is a small map displaying the vessels last known position. This position is retrieved from AIS-positions for vessels which are subscribing to this feature, for vessels which are not subscribing the latest position is retrieved from the latest position report entered in the system. In addition to this you can now view the route from Dataloy Distance Table from previous port to next port displayed in the same map. The route is the green line in the map.
Bunker orders can be located in three ways:
From "Booking and Operations" module
Find the voyage and port in "Booking and Operations" module and click the "Bunker Orders" button there. The list of all bunker orders for that port call will show.
From the list of bunker orders using filters
Having the list of bunker orders open in the Bunker Management application you can use filters to find the bunker order you are looking for.
From the Bunker Requirement list
Filter the bunker requirement list as per above to locate the bunker order. This list will show all bunker order lines across all bunker orders.
When a bunkering is canceled, the bunker order needs to be either canceled or deleted.
Click a bunker order in the Bunker Orders module list.
When the drawer opens, open the action menuin the top right.
Click the Cancel button to cancel the bunker order.
Canceling a bunker order will update and recalculate the ROB figures and bunker prices on the voyage. The voyage result will be impacted.
As of version Release 5.3 it is possible to introduce crew onboard to the VMS and create an efficient, "one time entry" work process in the system.
The functionality with establishing a master role involves giving them access to only their relevant port calls. In order to establish this filter for the user we need to link their credentials to their particular vessel.
Pre requisite for below is that vessel has been created, user for the vessel has been created with security role "Vessel" (only this security role) and internal data tab should be enabled.
Step 1: Access vessel master data screen and insert vessel user in the "Master User" field as indicated below. This action will link the vessel to the user so that Crew only see their relevant port calls in the VMS
When you have located a user, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.
By clicking the secondary actions icon additional actions may be possible.
Edit User Name
Open the Users module in the Setup section.
Click Create New Userin the top right corner.
Fill in all required fields listed below in the Create New User window.
Click Create.
Vessel Users
The security role "Vessel" is designed to grant access for users onboard vessels. See .
Permissions in the Java VMS
In order to perform actions in the Java VMS a user must also belong to a Security Group.
Groups, roles and their permissions are maintained in the Manage Permissions module in the Java VMS.
Field | Description |
User Code | A short identifier used for logging in |
User Name | The user's name that is displayed in the system |
Password | Password used for logging in |
Email address for notifications |
Security Roles | Restricts access to modules and the API |
Find the user to change password. Locate the password input field and fill in the new password.
When all the verifications are met, press enter or click outside of the input field to submit, the password will be changed if no notifications are displaying otherwise.
Information about the tab "Organisational data"
In the Organisational data tab in the voyage drawer you can edit information about: Company, Business Unit, Pool, Responsible Charterer, Responsible Operator and Responsible Accountant.
To edit any field in the tab, click into the field and start typing. Then select the desired option. Field will automatically save when you click outside or use tab key to exit the field.
Company and Business Unit are mandatory fields if the voyage status is NOT Estimate or Unallocated.
From the list of users using filters
Having the list of users open in the User Administration application you can use filters to find inactive users by toggling the Deleted Items switch.
the user to disable.
Open the actions menuand click Disable User. This will prevent the user account from logging in.
The user can be found again by in the list.
Open the Port Calls module in the Core section.
Note: Depending on your access permissions the list of port calls might be pre-filtered basis your system user security rights.
As Operator of a vessel you can quickly filter the list to only show "your" port calls with the quick filter called "My Port Calls"
You are also able to filter on historical port calls with the button "Show Historical Port Calls"
Additional filtering is possible using the icons positioned beside the quick filters
Specialty role: Vessel User If you are a user onboard a vessel the list will be showing only port calls related to that vessel.
When you have located a Port Call, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can currently not be maintained directly in the fields.
At the top of the drawer you can locate an action menu with several action options:
The capacity plan gives you a monthly overview if your fleet is over or under booked with cargoes. For each months and each trade, we compare the available cargoes to the capacity in your fleet which is serving that trade.
To open the Capacity Plan, go to Chartering > Cargoes and select Capacity Plan in the top bar.
You can navigate between the current month and future months at the top of the dashboard. You also filter to restrict the view to a particular set of trades.
The are three summary cards at the top displaying information on all trades selected in the filter :
Free capacity: Total deadweight - total weight
Deadweight: Total deadweight of vessels loading in the selected month
Weight: Total weight of cargoes with laydays commencement in the selected month.
For free capacity and weight, we distinguish between total values and fixed values. The latter takes only cargoes into account which have status "Clean Fix".
An expandable panel is shown for each trade, with totals for that trade. There are two lists inside the panel, one for cargoes by charterer and one for vessels.
In each trade panel there is a list of total cargo weight and volume grouped by charterer. Only cargoes where laydays commencement lies in the selected month are counted.
All "fixed" charterer cargo totals are listed first, while "not fixed" entries are indicated in grey.
In each trade panel there is a list of vessels. For each voyage in the master fleetplan, the vessel that voyage is allocated to is listed if the following two criteria are met:
The voyage is marked with this trade or its performance cargo belongs to the trade.
The voyage has arrival date in the first load port within the selected month.
Category | Status |
Not Fixed | Indication Firm Offer Working On Subject |
Fixed | Clean Fix |
Summary | Description | Values |
Free Capacity | Remaining deadweight tonnage summing all vessels and cargoes | Total: Deadweight - total weight Fixed: Deadweight - fixed weight |
Deadweight | Deadweight of vessels | Total: Sum of deadweight of vessels |
Weight | Weight of cargoes | Total: Sum of weight of cargoes of any status Fixed: Sum of weight of cargoes of fixed status |
Column | Description |
Charterer | Name of the charterer |
Weight (MT) | Total cargo weight in metric tons |
Volume (M³) | Total cargo volume in cubic meters |
Column | Description |
Vessel | Name of vessel |
DWT | Deadweight of the vessel |
Open Date | Arrival date in the first load port |
Open Port | First load port |
Previous Trade | Trade of the previous voyage on the vessel |
Click a cargo in the Cargoes module list.
When the drawer opens, find the "Commissions" tab and open it.
Click the icon to open a dialog to enter values, where "Broker" is mandatory.
To edit the details after creation, click the line in the table and the same dialog will open.
To register an arrival in a Port, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Arrival". A dialog will open and allow you to enter the arrival details.
To register a departure in a Port, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Departure". A dialog will open and allow you to enter the departure details.
To register a In Port Report, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register In Port Report". A dialog will open and allow you to enter the details.
With below it is possible to keep track of incoming vessel reports. Note: if you want to keep track of incoming reports from multiple vessels or a fleet then check out this page
To view Vessel Reports, open the drawer for the given Port Call by clicking it in the list. Then click the tab "Vessel Reports" at the top of the drawer and a list with registered reports will be displayed.
To view a given report, click the wanted report in the list and a new drawer will open with further details.
Note: if you want to keep track of incoming reports from multiple vessels or a fleet then check out this page
To register a Noon Report, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Noon Report". A dialog will open and allow you to enter the details.
To view bunker orders on a Port Call, open the drawer for the given Port Call by clicking it in the list. When inside the drawer click the "Bunker Orders" tab, which will display registered bunker orders in a table.
By clicking a row in the bunker order table, a new drawer view will open with additional bunker order information like in Maintain Bunker Orders.
Open the Cargoes module in the Core section.
In the top right corner, click Create.
Select Create New Cargo.
Fill in the required fields and any additional information about the new cargo.
Click Create.
Required fields:
Load Port
Discharge Port
Charterer
Commodity
A bunker order can efficiently be added directly from "Booking And Operations" module (in your java client VMS) when having a port call in focus. Either based on the bunker estimates registered, or straight as a bunker order requirement.
Select the port call where you are bunkering and click the "Create new Bunker Order" button from the menu.
A dialog will show a bunker order with the details filled out from the estimates, if there are no estimates please fill in all the details of the bunker order such as Bunker Type, Min/Max quantity, assumed bunker price and supplier.
If you add estimates for several bunker types, all types will be defaulted when you create a bunker order.
NOTE: Defaults will not be set for port calls that already have bunker order tied to it.
Changes to a port services order are done from the drawer that opens after creating a port services order.
To maintain an already existing port services order, open the OperationsPort Services Orders module and click the order you want to change. It will now open in the drawer.
You can change order date, supplier and cost details under "Order Details".
The total port cost of the order lines are calculated for estimate (advanced), revised, and final.
Click the more iconat top right.
Select Edit order reference.
Make changes to the reference in the window.
Click Save.
You can change the status of the order at all times. There are three statuses, "estimate", "revised", and "final".
Click the more iconat top right.
Select Set status to <status>.
Tip: You cannot set the revised and final cost of an order line until after it has been created. Open an already created order line from the list to set these values.
Clickin the "Order Lines" section to create a new order line.
Go to the OperationsPort Services Orders module and open a port services order in the drawer.
Click the more iconat top right.
Click Delete.
Click Confirm to delete the order.
When you have located a Broker Commission, click it and the details will show in a drawer on the right hand side. Details can currently not be maintained directly in the fields.
Commission Contributors
To add contributors, click the icon to open a dialog to enter values.
To edit the details after creation, click the line in the table and the same dialog will open. The same dialog offers the option to delete the selected contributor.
The total commission contributors must equal 100% to be able to save
Creation of commissions are currently handled in the Cargoes module.
The details of a bunker order can be edited and maintained in the Bunker Management application.
When you have located the bunker order click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.
If you want to add a product for a given order click the "+" button above the list of products. Then a dialog will show and allow you to enter the details.
If you want to edit the details of the bunker order line (bunker type, quantity or unit price) click the bunker order line and a dialog will show allowing you to change.
Bunker Type: If estimating bunker intake, the bunker type set will default to the grade this vessel is set up with in your vessel administration screen. If you need to change this you can do that in the below screen or when you actually place/create the order.
To create a new contract, navigate to the Contract of Affreightment module under Chartering from the menu and click the Create Contract of Affreightment button in the top right corner.
When creating new contract there are some details that are mandatory.
Mandatory details:
Charterer
CoA Number
Commencement Date
Expiry Date
Commodity
Currency
Business Unit
Company
Charterer Responsible
Freight Rate
Load Port
Discharge Port
When you have located a Contract of Affreightment, click it and the details will show in a drawer on the right hand side. Details can be maintained directly in the fields.
By clicking the secondary actions icon (icon = 3 dots) additional actions may be possible.
Edit Contract Number
Delete
When delivery is taken by the vessel the "Bunkered Quantity" and "Delivery Date" must be registered in the application. Fill in the required fields and click "Register Delivery" on the action menu.
Ship Role: It is possible for the the a Ship user with the vessel security role to register this information his side and upload the bunker delivery note as an attachment in the system.
REQUIRED DETAILS
Required details for "Registering Delivery" on a bunker order are:
Supplier
At least one bunker order line with "Bunker Type", "Bunkered Quantity" and "Unit Price"
Delivery Date
Depending on your access permissions the table of Contract of Affreightment Lines might not be visible.
The list of Contract of Affreightment Lines can be located from the Contract of Affreightment drawer.
From the table in Contract of Affreightment drawer
Having the drawer for Contracts of Affreightment open you can locate the table listing the Contract of Affreightment Lines. Clicking a line in the table will open a drawer with additional information.
Depending on your access permissions the list of Contracts of Affreightment might not be visible.
The "Contracts of Affreightment" module can be located from the menu under Chartering.
From the list in Contracts of Affreightment module using filters
Having the list of contracts open you can use filters to find the contract you are looking for. Clicking the contract in the list will open a drawer with additional information.
The Bunker Management module allows you to register and follow a bunker order's workflow from requirement to a paid invoice. The module also enables bunker management systems and agents to make full two-way integrations. Currently two Bunker Procurement Systems (BPS) have made integrations, and have been successfully tested: Clearlynx and World Fuel Service's BunkerLine.
Bunker estimates can still be maintained in "Booking and Operations", allowing you to create detailed voyage estimates. These estimates will later be used as default values when creating the bunker requirement or order.
Advantages:
Enter two products (bunker requirements/order lines) on the same port, without the need to add two bunker port calls.
Run reports and statistics based on all the bunker orders, per port, per supplier, status, etc.
Get a list of future bunker requirements across the fleet.
Quickly search and filter on all of the bunker orders by vessel, supplier, port, etc.
Support for integration with bunker procurement systems, such as ClearLynx and World Fuel Services.
Deleting a bunker order entirely removes the order and all its history. This option is suitable when a bunker order is cancelled, or the entire port call or voyage is cancelled.
Click the delete button from the action menu. If the bunker order is not cancelled prior to this...then the delete button will not be active in the menu.
Precautions:
Any assembled bunker invoices in Accounts Payable have to be "Un-Assembled".
Any posted bunker invoices in Accounts Payable have to be "Reversed"
Only "Cancelled" bunker orders can be deleted.
When a bunker order requirement is stemmed you should update the system with the agreed supplier, prices and quantities and status.
Register the information and click the "action button" with three dots on it, and a menu of actions shows. Click the "Stem" button and the status is transitioned to "Stemmed" if all the requirements are fulfilled.
REQUIRED DETAILS
The required details for this status are:
Supplier
A bunker order line with "Bunker type", "Min Quantity" and "Unit Price"