Welcome to the main source of information on the Dataloy product suite.

A voyage can have the following statuses:

• Delete a Business Partner

  • Find and click in the list the business partner to delete. On the menu open the three dots and find the button "Delete". This will soft delete the business partner. It can be found again by filtering on deleted items in the list.

• Permanently Delete a Business Partner

  • Find the deleted business partner to permanently delete. Use the icon on the top menu illustrated with the three dots. Find and click "Permanently Delete". This will permanently delete the business partner.

In the vessel drawer on the top right side there is a small map displaying the vessels last known position. This position is retrieved from AIS-positions for vessels which are subscribing to this feature, for vessels which are not subscribing the latest position is retrieved from the latest position report entered in the system. In addition to this you can now view the route from Dataloy Distance Table from previous port to next port displayed in the same map. The route is the green line in the map.

It is possible to change the instructed speed for each port call. This is a choice limited to the vessels speed and consumption combinations only depending on the leg being in ballast or laden.

• The dropdown shows both the speed and consumption

• Each speed will only affect the port call (leg) in question.

To add a speed for a vessel see the vessel documentation.

Select attachments in the drop-down menu

Once the attachments is clicked in the drop-down menu this modal will appear and you can drag and drop into the grey area, or simply click the grey area to browse your computer for files to add as attachments

If there are attachments they will appear in the table of the modal

All fields except Vessel and Port can be edited from the drawer.

By clicking the cargo in the bottom table a modal will open where you can edit the cargo itself, and maintain relevant figures that will appear on the B/L when you print it.

You can enter comments to the B/L in the system - these will not appear on the printed version. Any comments that are added can be edited or deleted by clicking the three dots to the right of the comment.

1. Open the Bills of Lading module in the Operations section.

2. Open the Bill of Lading drawer.

3. Click the more iconat top right.

4. Click Delete.

5. Click Confirm to delete the bill of lading.

Click the "Print Bill of Lading" and a new window with a printable version of the Bill of Lading will open

In the drop-down menu, click "Print Sea Waybill" and a new window will open with a printable version of the Bill of Lading

Voyage drawer

To open the voyage drawer, go to the CoreVoyages module.

Summary

The top of the voyage drawer "Overview" tab has four summary cards for TCE, total days, hire costs and bunker costs.

Click See More to open detailed charts for the numbers in the summary.

Result

The "result" chart is a waterfall chart for costs and revenue on the voyage. Hover the mouse over the bars to see further details behind the calculation.

Days

The "days" chart has a timeline chart for the port calls on the voyage and a table of the total days on voyage.

The port calls timeline shows the days at sea and days in port. It also shows the names of the ports above the bars. Hover the mouse over each bar to see more information.

Depending on your access permissions the list of voyages might not be visible.

The "Voyages" module can be located from the menu under "Core".

From the list of voyages using filters

Having the list of voyages open in the Voyages module you can use filters to find the voyage you are looking for. You can also click My Voyages to find the voyages where the logged in user is set as responsible operator.

In the Organisational data tab in the voyage drawer you can edit information about: Company, Business Unit, Pool, Responsible Charterer, Responsible Operator and Responsible Accountant.

To edit any field in the tab, click into the field and start typing. Then select the desired option. Field will automatically save when you click outside or use tab key to exit the field.

Company and Business Unit are mandatory fields if the voyage status is NOT Estimate or Unallocated.

In the voyage drawer at the vessel section you will find a checkbox for setting "Last Voyage for Current CP". This checkbox is disabled when there is no TC In Contract registered.

Voyages of status "Estimate" and "Unallocated" can be deleted. Otherwise you must change the status before you can delete.

1. Go to PlanningMaster Fleet Plan.

2. Click to open the voyage you want to delete.

3. At the upper right corner of the panel, click Delete.

4. Click Confirm to delete the voyage.

Click a row to edit bunker price

Edit the price for each bunker type in the modal

In order to get a complete voyage result estimation it is possible to edit the daily hire and address commission for vessels/voyages that does not have TC-in present in the system.

Depending on your access permissions the list of business partners might not be visible.

Open the Business Partners module in the Master Data section.

• From the list of business partners using filters

  • Having the list of business partners open in the Business Partners module you can use filters to find the business partner you are looking for. Clicking the business partner in the list will open a drawer with additional information.

1. Open the Business Partners module in the Master Data section.

2. Click Create Business Partnerin the top right corner.

3. Fill in all required fields listed below in the Create Business Partner window.

4. Click Create.

Required fields:

• Business Partner Type

• Business Partner Name

• Short Name

When you have located a business partner, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon additional actions may be possible.

  • Edit Business Partner Name

  • Delete

  • Restore (if deleted)

  • Permanently Delete (if deleted)

With a business partner drawer open, locate the section for Contact Persons under the Main Details tab.

Click the "Add Contact Person" + icon and fill in the given fields to add a contact person to the business partner.

With a business partner drawer open, locate the section for Bank Accounts under the Financial tab.

Click the "Add" + icon and select a bank account to add the bank account to the business partner.

From the list of business partners you can access any previously deleted entities using the using the "deleted items" toggle switch indicated below.

1. Open the Vessels module in the Master Data section.

2. Click Create Vesselin the top right corner.

3. Fill in all required fields listed below in the Create Vessel window.

4. Click Create.

Required fields:

• Vessel Name

• Vessel Type

Depending on your access permissions the list of Vessels might not be visible.

Open the Vessels module in the Master Data section.

From the list in Vessels module using filters

• • Having the list of Vessels open you can use filters to find the vessel you are looking for. Clicking the vessel in the list will open a drawer with additional information.

1. Open the Vessels module in the Master Data section.

2. Open the vessel drawer

Vessel "Speed and Consumption" data can be accessed in the top tab menu. Details can be maintained directly in the fields or from the table actions.

To add a Main Engine Speed to a vessel, navigate to the Speed and Consumption section of the Vessel drawer.

In the Main Engine table, click Add Main Engine Speed and fill in the fields.

To add a Bunker Type to a vessel, navigate to the Speed and Consumption section of the Vessel drawer.

In the Bunker Types table, click Add Bunker Type and fill in the fields.

1. Open the Vessels module in the Master Data section.

2. Open the vessel drawer

Vessel "AIS Data and Weather Report" data can be accessed in the top tab menu.

For the tab to be enabled an AIS position has to be available.

You can enable or disable the subscription to AIS-positions for a vessel.

1. Open the Vessels module in the Master Data section.

2. Open the vessel drawer

There is an icon on the top right corner of a vessel drawer. If the icon is light grey it indicates that the vessel has no IMO-number registered. If the icon is darker grey it indicates that it is not subscribing to AIS-positions. If the icon is blue it indicates that the vessel is subscribing to AIS-positions.

The functionality with establishing a master role involves giving them access to only their relevant port calls. In order to establish this filter for the user we need to link their credentials to their particular vessel.

Pre requisite for below is that vessel has been created, user for the vessel has been created with security role "Vessel" (only this security role) and internal data tab should be enabled.

Step 1: Access vessel master data screen and insert vessel user in the "Master User" field as indicated below. This action will link the vessel to the user so that Crew only see their relevant port calls in the VMS

When you have located a user, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon additional actions may be possible.

  • Edit User Name

Find the user to change password. Locate the password input field and fill in the new password.

When all the verifications are met, press enter or click outside of the input field to submit, the password will be changed if no notifications are displaying otherwise.

• From the list of users using filters

  • Having the list of users open in the User Administration application you can use filters to find inactive users by toggling the Deleted Items switch.

1. Find the user to disable.

2. Open the actions menuand click Disable User. This will prevent the user account from logging in.

3. The user can be found again by filtering on inactive users in the list.

To register an arrival in a Port, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Arrival". A dialog will open and allow you to enter the arrival details.

To register a departure in a Port, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Departure". A dialog will open and allow you to enter the departure details.

To view Vessel Reports, open the drawer for the given Port Call by clicking it in the list. Then click the tab "Vessel Reports" at the top of the drawer and a list with registered reports will be displayed.

To view a given report, click the wanted report in the list and a new drawer will open with further details.

Note: if you want to keep track of incoming reports from multiple vessels or a fleet then check out this page

To view bunker orders on a Port Call, open the drawer for the given Port Call by clicking it in the list. When inside the drawer click the "Bunker Orders" tab, which will display registered bunker orders in a table.

By clicking a row in the bunker order table, a new drawer view will open with additional bunker order information like in Maintain Bunker Orders.

1. Open the Port Services Orders module under Operations in the menu.

2. Click Create Port Services Order in the top right corner.

3. Fill in the required fields for your order.

4. Click in the Order Lines section to add at least one order line.

5. Click Create when you are done adding order lines.

Go to the OperationsPort Services Orders module and open a port services order in the drawer.

1. Click the more iconat top right.

2. Click Delete.

3. Click Confirm to delete the order.

In the top right corner in the Bills of Lading screen, click the createicon. You will then see a modal where you need to enter the required information in order to create a Bill of Lading.

Start typing in vessel name and select from the drop down. Once the appropriate vessel is selected you may select port call from the drop down. The port call drop down will show discharge ports and voyage reference for the selected vessel. Choose the correct voyage/discharge port.

Next you need to choose Consignee and Notify party from the drop-downs. These fields are retrieved from the sub-cargo level of a cargo. Please see screenshot below from the sub-cargo modal where the two fields for consignee and notify party is highlighted in red:

When the required fields are filled in, you select the corresponding sub-cargo(s) from the table, and click create in the Bills of Lading modal.

1. Open the Voyages module in the Core section.

2. Click the create iconin the top right corner and select between "Voyage Charter" or "Time Charter Out"

3. Fill in all required fields listed below in the Create Voyage window.

The details of a voyage can be edited in the CoreVoyages module.

When you have , click it and the details will show in a drawer or panel on the right hand side. Field values can be edited directly.

Sections are used to show the most important information about a sub-item of the voyage. Some sections have an Openbutton to open the section's item in a new drawer.

Voyages on a time charter will have a "TC contract" section, while all other voyages will have a "Performance Cargo" section instead.

The VMS provides powerful voyage tools for risk assessment and estimations on cargo capacity on port calls.

These tools are available from one of the following modules:

• PlanningMaster Fleet Plan

• PlanningScenario Fleet Plans.

1. Open the Vessels module in the Master Data section.

2. Open the vessel drawer

Vessel "Internal Data" can be accessed in the top tab menu.

For "old" vessels that you have in the system that has minimum of one commenced voyage, the internal data should already be established. For new vessels, or vessels without commenced voyages, open the action menuin the top right and choose "Create Internal Data" as per below indicated.

When you have located a Port Call, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can currently not be maintained directly in the fields.

At the top of the drawer you can locate an action menu with several action options:

Changes to a port services order are done from the drawer that opens after a port services order.

To maintain an already existing port services order, open the OperationsPort Services Orders module and click the order you want to change. It will now open in the drawer.

You can change order date, supplier and cost details under "Order Details".

The total port cost of the order lines are calculated for estimate (advanced), revised, and final.

A bunker order can efficiently be added directly from "Booking And Operations" module (in your java client VMS) when having a port call in focus. Either based on the bunker estimates registered, or straight as a bunker order requirement.

Select the port call where you are bunkering and click the "Create new Bunker Order" button from the menu.

A dialog will show a bunker order with the details filled out from the estimates, if there are no estimates please fill in all the details of the bunker order such as Bunker Type, Min/Max quantity, assumed bunker price and supplier.

Creation of commissions are currently handled in the Cargoes module.

You are able to keep in control of all your organisations inserted cargoes using the cargo module in VMS.

Template cargoes are currently handled in Contract of Affreightment Line module.

When you have located a Contract of Affreightment Line, click it and the details will show in a drawer on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon (3 dots icon) additional actions may be possible.

  • Delete

With the Sensitivity Analysis tool you can run calculations on a chosen parameter to evaluate risk.

The sensitivity analysis can be opened from one of the following modules:

• PlanningMaster Fleet Plan

• PlanningScenario Fleet Plans.

1. Click on a voyage in the list or board to open it in the drawer.

2. At the top right, click on Functions.

3. Select Voyage Sensitivity Analysis.

Select a voyage parameter which is then adjusted by the numerical variance for each calculation.

The chart shows the all the calculated values for the voyage. There are 15 data points, with the current voyage displayed in the middle, with negative variance on the left side, and positive variance on the right side.

Hover the mouse over the chart to inspect the values of each calculation data point.

Press the menu iconto download the chart as an image (SVG or PNG), or a text file (CSV) that can be imported to a spreadsheet software.

1. Open the Users module in the Setup section.

2. Click Create New Userin the top right corner.

3. Fill in all required fields listed below in the Create New User window.

4. Click Create.

Depending on your access permissions the list of users might not be visible.

The "User Administration" module can be located from the menu under System.

• From the list of users using filters

  • Having the list of users open in the User Administration application you can use filters to find the user you are looking for. Clicking the user in the list will open a drawer with additional information.

Open the Port Calls module in the Core section.

Note: Depending on your access permissions the list of port calls might be pre-filtered basis your system user security rights.

1. As Operator of a vessel you can quickly filter the list to only show "your" port calls with the quick filter called "My Port Calls"

2. You are also able to filter on historical port calls with the button "Show Historical Port Calls"

3. Additional filtering is possible using the icons positioned beside the quick filters

Specialty role: Vessel User If you are a user onboard a vessel the list will be showing only port calls related to that vessel.

If already situated in the "Bunker Management" application you can create a new bunker order directly there. Click the Create Bunker button in the upper right corner and fill out the vessel and port call together with the other necessary details.

If there are estimates registered in the "Booking and Operations" module these will be defaulted in the details (such as bunker type, quantities and bunker prices)

When delivery is taken by the vessel the "Bunkered Quantity" and "Delivery Date" must be registered in the application. Fill in the required fields and click "Register Delivery" on the action menu.

Ship Role: It is possible for the the a Ship user with the vessel security role to register this information his side and upload the bunker delivery note as an attachment in the system.

When a bunker order requirement is stemmed you should update the system with the agreed supplier, prices and quantities and status.

Register the information and click the "action button" with three dots on it, and a menu of actions shows. Click the "Stem" button and the status is transitioned to "Stemmed" if all the requirements are fulfilled.

When a bunkering is canceled, the bunker order needs to be either canceled or deleted.

1. Click a bunker order in the Bunker Orders module list.

2. When the drawer opens, open the action menuin the top right.

3. Click the Cancel button to cancel the bunker order.

The webVMS contains all cargoes created in your system. To access this list you should navigate in the menu to the "Cargoes" link. This will open up your list of cargos.

There are several sorting and filtering options available for you to narrow down what you include in the list view. The sorting functionality is located in the top right corner of the list table. See below screenshot

To register a Noon Report, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Noon Report". A dialog will open and allow you to enter the details.

• Click a cargo in the Cargoes module list.

• When the drawer opens, find the "Commissions" tab and open it.

• Click the icon to open a dialog to enter values, where "Broker" is mandatory.

To edit the details after creation, click the line in the table and the same dialog will open.

Depending on your access permissions the list of broker commissions might not be visible.

The "Broker Commissions" module can be located from the menu under "Chartering".

• From the list of broker commissions using filters

  • Having the list of broker commissions open in the Broker Commissions module you can use filters to find the broker commission you are looking for. Clicking the broker commission in the list will open a drawer with additional information.

Once you have located and opened a cargo booking from the cargo list, you can edit the details of this booking directly in the drawer.

Laycan dates are automatically checked and indicated in red if either date is not filled in. The validation is separate for laydays and target laydays fields.

Depending on your access permissions the list of Contracts of Affreightment might not be visible.

The "Contracts of Affreightment" module can be located from the menu under Chartering.

• From the list in Contracts of Affreightment module using filters

  • Having the list of contracts open you can use filters to find the contract you are looking for. Clicking the contract in the list will open a drawer with additional information.

To register a In Port Report, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register In Port Report". A dialog will open and allow you to enter the details.

The Bunker Management module allows you to register and follow a bunker order's workflow from requirement to a paid invoice. The module also enables bunker management systems and agents to make full two-way integrations. Currently two Bunker Procurement Systems (BPS) have made integrations, and have been successfully tested: Clearlynx and World Fuel Service's BunkerLine.

Bunker estimates can still be maintained in "Booking and Operations", allowing you to create detailed voyage estimates. These estimates will later be used as default values when

Advantages:

• Enter two products (bunker requirements/order lines) on the same port, without the need to add two bunker port calls.

Bunker orders can be located in three ways:

• From "Booking and Operations" module

  • Find the voyage and port in "Booking and Operations" module and click the "Bunker Orders" button there. The list of all bunker orders for that port call will show.

The details of a bunker order can be edited and maintained in the Bunker Management application.

When you have click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.

If you want to add a product for a given order click the "+" button above the list of products. Then a dialog will show and allow you to enter the details.

If you want to edit the details of the bunker order line (bunker type, quantity or unit price) click the bunker order line and a dialog will show allowing you to change.

Bunker Type: If estimating bunker intake, the bunker type set will default to the grade this vessel is set up with in your vessel administration screen. If you need to change this you can do that in the below screen or when you actually place/create the order.

1. Open the Cargoes module in the Core section.

2. In the top right corner, click Create.

3. Select Create New Cargo.

Cargoes are loaded and discharged in cargo ports and these cargo ports are linked to the port calls you find in the voyages schedule.

One port call can be linked to:

• no cargo port - for port calls to Bunkering, Canal Passages etc.

• one cargo port - when loading/discharging one cargo

A relet can be defined as the act of sub-chartering a cargo to other owners to transport. A relet always covers the entire voyage of a relet cargo.

Relets are listed at the bottom of the cargo drawer under "Relets and Transhipments".

1. Open the Cargoes module in the Core section.

2. Click a cargo in the list to open it in a drawer.

A cargo transfer is a type of where a cargo transported on two voyages. The cargo is transported on the first voyage to one port and then further transported on a second voyage to its final port.

You start with a cargo with a load and discharge port which represents the first part of the cargoes journey (on the first voyage). From a system perspective, the action "transfer" creates a new cargo for the second part of the journey (on the second voyage). The two cargoes are synchronised such that e.g. the cargo quantity on the two is always the same.

Transfer cargoes are listed at the bottom of the cargo drawer under "Relets and Transshipments".

1. Open a cargo drawer.

To create a new contract, navigate to the Contract of Affreightment module under Chartering from the menu and click the Create Contract of Affreightment button in the top right corner.

When creating new contract there are some details that are mandatory.

Mandatory details:

• Charterer

To efficiently create a cargo you can use a or a Budget Template.

CoA Templates are the template cargoes that are maintained in the CoA module.

Budget Templates are cargoes that come from the budget.

1. Open the Cargoes module in the Core section.

1. Click a cargo in the Cargoes module list.

2. When the drawer opens, open the action menuin the top right.

3. Click the Allocate Cargo button to open a dialog for allocation.

The "Schedule" section in the Voyage drawer shows a timeline of port calls on a voyage. You can create, rearrange, delete and edit port calls directly from this screen.

When hovering the mouse over a port call in the schedule, a toolbar in the upper right will appear.

To insert a port call before or after the port call you are editing, click the Create Newbutton and select Before or After. A window to create a new port call then opens.

To edit a port call, click the Editbutton.

To delete a port call, click the Deletebutton.

Depending on your access permissions the table of Contract of Affreightment Lines might not be visible.

The list of Contract of Affreightment Lines can be located from the .

• From the table in Contract of Affreightment drawer

When you have located a Contract of Affreightment, click it and the details will show in a drawer on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon (icon = 3 dots) additional actions may be possible.

  • Edit Contract Number

To create a new Contract of Affreightment Line, navigate to the drawer and click the create button.

A new window will open which you need to fill in as applicable.

Mandatory details:

• Termination Date

Deleting a bunker order entirely removes the order and all its history. This option is suitable when a bunker order is cancelled, or the entire port call or voyage is cancelled.

Click the delete button from the action menu. If the bunker order is not cancelled prior to this...then the delete button will not be active in the menu.

When you have located a Broker Commission, click it and the details will show in a drawer on the right hand side. Details can currently not be maintained directly in the fields.

Commission Contributors

• To add contributors, click the icon to open a dialog to enter values.

To edit the details after creation, click the line in the table and the same dialog will open. The same dialog offers the option to delete the selected contributor.

With the Intake Calculation function you can change parameters of a voyage to get an overview of quantities available for cargo at the port calls.

The intake calculation function can be opened from one of the following modules:

• PlanningMaster Fleet Plan

• Planning

A transshipment is the shipment of cargo to an intermediate destination, then by a different vessel to another destination. It is a type of created from a cargo booking from a particular discharge port at the end of an original booking.

A preshipment is another type of relet created from a cargo booking. It is the shipment of cargo from a location to that cargo's load port in an existing cargo booking. This includes the transfer to the vessel transporting from the load port.

Transshipments and preshipments are listed at the bottom of the cargo drawer under "Relets and Transshipments".

1. Open the Cargoes module in the Core section.

The capacity plan gives you a monthly overview if your fleet is over or under booked with cargoes. For each months and each trade, we compare the available cargoes to the capacity in your fleet which is serving that trade.

To open the Capacity Plan, go to Chartering > Cargoes and select Capacity Plan in the top bar.

You can navigate between the current month and future months at the top of the dashboard. You also filter to restrict the view to a particular set of trades.

The are three summary cards at the top displaying information on all trades selected in the filter :