The open positions board gives an overview of the allocation of voyages that need to be scheduled. It shows commitments in the leftmost column and all allocated voyages in the other columns. There are several settings to refine the view located in the top right.
Displayed time period
Move view to the left or right
Switch to Open Positions Board
The area settings and the date format are chosen in Application settings in the top right corner.
On the voyage card a lot of information is shown. The lefthand side of the graphic depicts the open position, the end of the previous voyage. The righthand side of the graphic depicts information on the voyage itself.
The length of the coloured bar indicates the ballast proportion of the voyage. The bar is blue, if the lay date in the first port is reached and red, if arrival is late.
Voyage Reference
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Voyage Type: It can be SPOT, COA, TC, or BALLAST.
Start and end date of voyage. Saturdays are displayed in blue and sundays in orange.
First load port > Last discharge port
Laycan Deviation of performance cargo in first load port:
If early: blue, - # days between (target) lay date and arrival date in first load port
If on time: black, OK
If late: red, + # days between (target) can date and arrival date in first load port
(Target) lay and can date of the performance cargo. Saturdays are displayed in blue and sundays in orange.
Laycan graphic:
dark grey area: size of the laycan window
Arrow: Arrival time in first load port
Arrow color: blue - early, black - on time, red - late; indicated arrival with respect to laycan
Additional information on the voyage and its cargos is displayed in the voyage drawer. This can accessed by clicking on the voyage card.
The following actions can be performed with a voyage:
Actions that are only available for Master and not in Scenario are marked with (just Master).
allocate and unallocate a voyage (not in the schedule view)
edit voyage reference
nominate voyage and cancel its nomination (just Master)
allocate and unallocate voyage (just Master)
move voyage (just Master)
view audit log
access and upload voyage attachments
Nominating a voyage will make it appear in the Operations module of the VMS.
Change the (target) lay and can dates for the first load port.
If no performance cargo is selected, the cargo of largest quantity is used.
In Fleet Allocation and Scheduling (FAS) you can work on voyages in the planning phase and allocate them to vessels. Available voyages and vessels are:
Scheduled (Unallocated)
Scheduled (Allocated)
Nominated
"Schedulable" in the vessel master data
FleetExitDate empty or in the future
Vessels which don't have any voyage in their schedule are not displayed in the open positions board or schedule view. However, they are available to allocate and move to in the voyage drawer, and to create scenarios with them.
Master and Scenario
We distinguish between the master schedule and scenarios.
The master schedule shows the current plan for the fleet and commitments. It is directly linked to the rest of the VMS.
Scenarios help the scheduler to evaluate different options when scheduling. Scenarios are independet from other VMS modules. In the scenario list you find all scenarios, edit them and create new ones. You use the scenario details view to allocate and unallocate voyages in a scenario.
For master and scenarios we have two different views available: the open positions board and the gantt board (schedule view).
The capacity plan gives you a monthly overview if your fleet is over- or underbooked with cargoes. For each months and each trade, we compare the available cargoes to the capacity in your fleet which is serving that trade.
To open the Capacity Plan, go to Chartering > Cargoes and select Capacity Plan in the top bar.
You can navigate between the current month and future months at the top of the dashboard. You can also filter to restrict the view to a particular set of trades.
The are three summary cards at the top displaying information on all trades selected in the filter:
Free capacity: Total deadweight - total weight
Deadweight: Total deadweight of vessels loading in the selected month
Weight: Total weight of cargoes with laydays commencement in the selected month.
For free capacity and weight, we distinguish between total values and fixed values. The latter takes only cargoes into account which have status "Clean Fix".
An expandable panel is shown for each trade, with totals for that trade. There are two lists inside the panel, one for cargoes by charterer and one for vessels.
In each trade panel there is a list of total cargo weight and volume grouped by charterer. Only cargoes where laydays commencement lies in the selected month are counted.
All "fixed" charterer cargo totals are listed first, while "not fixed" entries come second and are indicated in grey.
In each trade panel there is a list of vessels. For each voyage in the master fleetplan, the vessel that voyage is allocated to is listed if the following two criteria are met:
The voyage is marked with this trade or its performance cargo belongs to the trade.
The voyage has arrival date in the first load port within the selected month.
Category
Status
Not Fixed
Indication
Firm Offer
Working
On Subject
Fixed
Clean Fix
Summary
Description
Values
Free Capacity
Remaining deadweight tonnage summing all vessels and cargoes
Total: Deadweight - total weight
Fixed: Deadweight - fixed weight
Deadweight
Deadweight of vessels
Total: Sum of deadweight of vessels
Weight
Weight of cargoes
Total: Sum of weight of cargoes of any status
Fixed: Sum of weight of cargoes of fixed status
Column
Description
Charterer
Name of the charterer
Weight (MT)
Total cargo weight in metric tons
Volume (M³)
Total cargo volume in cubic meters
Column
Description
Vessel
Name of vessel
DWT
Deadweight of the vessel
Open Date
Arrival date in the first load port
Open Port
First load port
Previous Trade
Trade of the previous voyage on the vessel
The Fleet Plans module allows you to experiment with voyage and cargo allocation in different scenarios without making any changes to your master fleetplan.
The board has two main areas, unallocated voyages on the left, and allocated voyages on the right. For Cargo Management only the allocated area is visible.
Each element in the board represents either a voyage with cargoes, or a vessel open position.
Voyage reference
Trade
Voyage Status
Performance cargo is marked with a star
Performance cargo charterer
Performance cargo laydays start to end
Performance cargo days out of laycan (early/late)
Performance cargo quantity
Performance cargo commodity
On the left side of the voyage card all the arrival times and port names are listed. The exception is the ballast port which has the voyage start date listed. The total cargo gross weight is listed under the port name.
If you are in the "Cargo Management" tab, the cargos on the voyage are shown on the right side. Each cargo has the load port and discharge port, charterer and cargo gross weight displayed. Cargos can be moved by dragging and dropping between voyages on the same trade.
In the open positions board you can drag and drop voyages to allocate or unallocate them, move them between vessels and change their order on a vessel.
Click any voyage card to open the voyage drawer and access additional information and actions.
In the cargo management board, you can drag and drop cargoes between voyages. When moving a cargo, you can either move it 100% or split it and just move a part of it.
Clicking on a cargo opens the cargo drawer and gives access to additional information and actions.
At the top center of the screen, the selected scenario is displayed.
To create a new scenario follow the step-by-step guide: Create Scenario
You can select the number of columns to show in the board either by moving the slider or by typing in a number.
The column grouping decides which column a card should go into. The default setting is to group by vessel, but you can also select load area or discharge area. The area groupings may be limited if you have an selected area report under account preferences.
The row grouping setting decides how the cards are grouped vertically. By default this setting is off. You can also select to group by month or week.
To select a different scenario, click the expand buttonnext to the name to open a list of all scenarios.
At the top right of the board, click on Settingsto open the settings window.
The open positions board gives an overview of the allocation of voyages that need to be scheduled. It shows commitments in the leftmost column and all allocated voyages in the other columns. There are several settings to refine the view located in the top right.
Vertical grouping options: None, Week, Month
Column grouping of allocated voyages: Vessels, Areas
Show one column further to the left or right
Filtering
Switch to Gantt Board (Schedule view)
The area settings and the date format are chosen in Application settings in the top right corner.
On the voyage card a lot of information is shown. The lefthand side of the graphic depicts the open position, the end of the previous voyage. The righthand side of the graphic depicts information on the voyage itself.
Vessel name
Last port on previous voyage
Departure date from last discharge port on previous voyage
Laycan Indicator:
Blue: Arrival in first load port is before (target) lay date
Black: Arrival in first load port is within (target) laycan window
Red: Arrival in first load port is after (target) can date
Grey: No laycan or target laycan is given
Laycan Deviation of performance cargo in first load port:
If early: - # days between (target) lay date and arrival date in first load port
If on time: OK
If late: + # days between (target) can date and arrival date in first load port
(Target) lay and can date of the performance cargo
Voyage Type: It can be SPOT, COA, TC, or BALLAST.
Charterer
Voyage Reference
First load port on the voyage
Arrival and departure date in the first load port
Commodity of the performance cargo
Voyage status: Can be estimate, scheduled, nominated, operational, operationally closed, invoiced, closed.
Last discharge port on the voyage
Arrival and departure date in the last discharge port
Quantity of the performance cargo
Voyages and open positions that are ballast and thus don't have an associated cargo are displayed in blue.
Additional information on the voyage and its cargos is displayed in the voyage drawer. This can accessed by clicking on the voyage card.
You can filter which voyages you would like to see by using the button in the top right corner
You can separately filter commitments and allocated voyages (open positions) by many different criteria. If you select several options in one criterion, an OR filter is applied. If you filter by different categories at the same time, these are combined using the operator AND.
