Welcome to the main source of information on the Dataloy product suite.

Start typing in vessel name and select from the drop down. Once the appropriate vessel is selected you may select port call from the drop down. The port call drop down will show discharge ports and voyage reference for the selected vessel. Choose the correct voyage/discharge port.

Next you need to choose Consignee and Notify party from the drop-downs. These fields are retrieved from the sub-cargo level of a cargo. Please see screenshot below from the sub-cargo modal where the two fields for consignee and notify party is highlighted in red:

When the required fields are filled in, you select the corresponding sub-cargo(s) from the table, and click create in the Bills of Lading modal.

Click the "Print Bill of Lading" and a new window with a printable version of the Bill of Lading will open

Select attachments in the drop-down menu

Once the attachments is clicked in the drop-down menu this modal will appear and you can drag and drop into the grey area, or simply click the grey area to browse your computer for files to add as attachments

If there are attachments they will appear in the table of the modal

2. Click Delete.

3. Click Confirm to delete the bill of lading.

1. Open the Voyages module in the Operations section.

3. Fill in all required fields listed below in the Create Voyage window.

4. Click Create.

Required fields:

• Vessel

• Load Port

• Discharge Port

Depending on your access permissions the list of voyages might not be visible.

The "Voyages" module can be located from the menu under "Operations".

• From the list of voyages using filters

  • Having the list of voyages open in the Voyages module you can use filters to find the voyage you are looking for. Clicking the voyage in the list will open a drawer with additional information.

The details of a voyage can be edited and maintained in the Voyages modules

Click a row to edit bunker price

Edit the price for each bunker type in the modal

With the Intake Calculation function you can change parameters of a voyage to get an overview of quantities available for cargo at the port calls.

The intake calculation function can be opened from one of the following modules:

1. Click on a voyage in the list or board to open it in the drawer.

3. Select Voyage Intake Calculation.

Voyage Header Parameters

At the top, fields for changing the stowage and bunker properties for the entire voyage are displayed.

Port Calls

A table of all the port calls on this voyage is shown in this section. To change the intake reduction properties per port call, click a row to open a window where you can make adjustments.

Loadline information

Chart

A mixed chart of the calculation results is generated at the bottom. Each port call has multiple graphs to show the reductions, cargo quantity and quantity available for cargo. The charts gets updated automatically when there are changes to the voyage header, port call, or vessel parameters.

Click on the legends at the top of the chart to toggle the display of a graph. Hover the mouse over the chart to inspect the values of each calculation data point.

In order to get a complete voyage result estimation it is possible to edit the daily hire and address commission for vessels/voyages that does not have TC-in present in the system.

With the Sensitivity Analysis tool you can run calculations on a chosen parameter to evaluate risk.

The sensitivity analysis can be opened from one of the following modules:

1. Click on a voyage in the list or board to open it in the drawer.

3. Select Voyage Sensitivity Analysis.

Input parameters

Select a voyage parameter which is then adjusted by the numerical variance for each calculation.

Chart

Reading the chart

The chart shows the all the calculated values for the voyage. There are 15 data points, with the current voyage displayed in the middle, with negative variance on the left side, and positive variance on the right side.

Hover the mouse over the chart to inspect the values of each calculation data point.

Downloading the chart

The VMS provides powerful voyage tools for risk assessment and estimations on cargo capacity on port calls.

These tools are available from one of the following modules:

1. Click on a voyage in the list or board to open it in the drawer.

• Delete a Business Partner
• Permanently Delete a Business Partner

  • Find the deleted business partner to permanently delete. Use the icon on the top menu illustrated with the three dots. Find and click "Permanently Delete". This will permanently delete the business partner.

With a business partner drawer open, locate the section for Bank Accounts under the Financial tab.

Click the "Add" + icon and select a bank account to add the bank account to the business partner.

Depending on your access permissions the list of business partners might not be visible.

The "Business Partners" module can be located from the menu under Master Data.

• From the list of business partners using filters

  • Having the list of business partners open in the Business Partners module you can use filters to find the business partner you are looking for. Clicking the business partner in the list will open a drawer with additional information.

All fields except Vessel and Port can be edited from the drawer.

By clicking the cargo in the bottom table a modal will open where you can edit the cargo itself, and maintain relevant figures that will appear on the B/L when you print it.

You can enter comments to the B/L in the system - these will not appear on the printed version. Any comments that are added can be edited or deleted by clicking the three dots to the right of the comment.

With a business partner drawer open, locate the section for Contact Persons under the Main Details tab.

Click the "Add Contact Person" + icon and fill in the given fields to add a contact person to the business partner.

When you have located a business partner, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon additional actions may be possible.

  • Edit Business Partner Name

  • Delete

  • Restore (if deleted)

  • Permanently Delete (if deleted)

In the Bunker Types table, click the add button and fill in the field.

1. Open the Business Partners module in the Master Data section.

3. Fill in all required fields listed below in the Create Business Partner window.

4. Click Create.

Required fields:

• Business Partner Type

• Business Partner Name

• Short Name

• Business Partner Code

The vessel "AIS Data and Weather Report data" can be accessed in the top tab menu of the vessel master data screen. For the tab to be enabled an AIS position has to be available.

From the list of business partners you can access any previously deleted entities using the using the "deleted items" toggle switch indicated below.

1. Open the Vessels module in the Master Data section.

3. Fill in all required fields listed below in the Create Vessel window.

4. Click Create.

Required fields:

• Vessel Name

• Vessel Type

In the drop-down menu, click "Print Sea Waybill" and a new window will open with a printable version of the Bill of Lading

Vessel "Speed and Consumption data" can be accessed in the top tab menu of the vessel master data screen. Details can be maintained directly in the fields or from the table actions.

Depending on your access permissions the list of Vessels might not be visible.

The "Vessels" module can be located from the menu under Master Data.

• From the list in Vessels module using filters

  • Having the list of Vessels open you can use filters to find the vessel you are looking for. Clicking the vessel in the list will open a drawer with additional information.

In the Main Engine table, click the add button and fill in the fields.

Vessel "internal data" can be accessed in the top tab menu of the vessel master data screen.

For "old" vessels that you have in the system that has minimum of one commenced voyage, the internal data should already be established. For new vessels, or vessels without commenced voyages, then these vessels you need to "Create Internal Data" as per below indicated.

Below three items need to be filled in to create

Once this is done it will be possible to access below screen

The functionality with establishing a master role involves giving them access to only their relevant port calls. In order to establish this filter for the user we need to link their credentials to their particular vessel.

Step 1: Access vessel master data screen and insert vessel user in the "Master User" field as indicated below. This action will link the vessel to the user so that Crew only see their relevant port calls in the VMS

You can enable or disable the subscription to AIS-positions for a vessel. There is an icon on the top right corner of a vessel drawer. If the icon is light grey it indicates that the vessel has no IMO-number registered. If the icon is darker grey it indicates that it is not subscribing to AIS-positions. If the icon is blue it indicates that the vessel is subscribing to AIS-positions.

1. Open the User Administration module in the System section.

3. Fill in all required fields listed below in the Create New User window.

4. Click Create.

Required fields

In the vessel drawer on the top right side there is a small map displaying the vessels last known position. This position is retrieved from AIS-positions for vessels which are subscribing to this feature, for vessels which are not subscribing the latest position is retrieved from the latest position report entered in the system. In addition to this you can now view the route from Dataloy Distance Table from previous port to next port displayed in the same map. The route is the green line in the map.

When all the verifications are met, press enter or click outside of the input field to submit, the password will be changed if no notifications are displaying otherwise.

Depending on your access permissions the list of users might not be visible.

The "User Administration" module can be located from the menu under System.

• From the list of users using filters

  • Having the list of users open in the User Administration application you can use filters to find the user you are looking for. Clicking the user in the list will open a drawer with additional information.

When you have located a user, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon additional actions may be possible.

  • Edit User Name

  • Disable User

To access the overview of port calls in the Voyage Manager you can navigate to the link called "Port Calls" located in the menu under "Operations" category.

Note: Depending on your access permissions the list of port calls might be pre-filtered basis your system user security rights.

1. As Operator of a vessel you can quickly filter the list to only show "your" port calls with the quick filter called "My Port Calls"

2. You are also able to filter on historical port calls with the button "Show Historical Port Calls"

3. Additional filtering is possible using the icons positioned beside the quick filters

Specialty role: Vessel User If you are a user onboard a vessel the list will be showing only port calls related to that vessel.

• From the list of users using filters

  • Having the list of users open in the User Administration application you can use filters to find inactive users by toggling the Deleted Items switch.

It is possible to change the instructed speed for each port call. This is a choice limited to the vessels speed and consumption combinations only depending on the leg being in ballast or laden.

• The dropdown shows both the speed and consumption

• Each speed will only affect the port call (leg) in question.

When you have located a Port Call, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can currently not be maintained directly in the fields.

To view bunker orders on a Port Call, open the drawer for the given Port Call by clicking it in the list. When inside the drawer click the "Bunker Orders" tab, which will display registered bunker orders in a table.

Editing an order

Order details

You can change order date, supplier and cost details under "Order Details".

The total port cost of the order lines are calculated for estimate (advanced), revised, and final.

Order reference

2. Select Edit order reference.

3. Make changes to the reference in the window.

4. Click Save.

Status

You can change the status of the order at all times. There are three statuses, "estimate", "revised", and "final".

2. Select Set status to <status>.

Creating order lines

1. Open the Port Services Orders module under Operations in the menu.

3. Fill in the required fields for your order.

5. Click Create when you are done adding order lines.

To view Vessel Reports, open the drawer for the given Port Call by clicking it in the list. Then click the tab "Vessel Reports" at the top of the drawer and a list with registered reports will be displayed.

To view a given report, click the wanted report in the list and a new drawer will open with further details.

The Bunker Management module allows you to register and follow a bunker order's workflow from requirement to a paid invoice. The module also enables bunker management systems and agents to make full two-way integrations. Currently two Bunker Procurement Systems (BPS) have made integrations, and have been successfully tested: Clearlynx and World Fuel Service's BunkerLine.

Advantages:

• Enter two products (bunker requirements/order lines) on the same port, without the need to add two bunker port calls.

• Run reports and statistics based on all the bunker orders, per port, per supplier, status, etc.

• Get a list of future bunker requirements across the fleet.

• Quickly search and filter on all of the bunker orders by vessel, supplier, port, etc.

• Support for integration with bunker procurement systems, such as ClearLynx and World Fuel Services.

2. Click Delete.

3. Click Confirm to delete the order.

A bunker order can efficiently be added directly from "Booking And Operations" module (in your java client VMS) when having a port call in focus. Either based on the bunker estimates registered, or straight as a bunker order requirement.

Select the port call where you are bunkering and click the "Create new Bunker Order" button from the menu.

A dialog will show a bunker order with the details filled out from the estimates, if there are no estimates please fill in all the details of the bunker order such as Bunker Type, Min/Max quantity, assumed bunker price and supplier.

If there are estimates registered in the "Booking and Operations" module these will be defaulted in the details (such as bunker type, quantities and bunker prices)

Bunker orders can be located in three ways:

• From "Booking and Operations" module

  • Find the voyage and port in "Booking and Operations" module and click the "Bunker Orders" button there. The list of all bunker orders for that port call will show.

• From the list of bunker orders using filters

  • Having the list of bunker orders open in the Bunker Management application you can use filters to find the bunker order you are looking for.

• From the Bunker Requirement list

  • Filter the bunker requirement list as per above to locate the bunker order. This list will show all bunker order lines across all bunker orders.

The details of a bunker order can be edited and maintained in the Bunker Management application.

Adding a product (bunker order line)

If you want to add a product for a given order click the "+" button above the list of products. Then a dialog will show and allow you to enter the details.

Maintaining bunker order lines details

If you want to edit the details of the bunker order line (bunker type, quantity or unit price) click the bunker order line and a dialog will show allowing you to change.

Bunker Type: If estimating bunker intake, the bunker type set will default to the grade this vessel is set up with in your vessel administration screen. If you need to change this you can do that in the below screen or when you actually place/create the order.

When delivery is taken by the vessel the "Bunkered Quantity" and "Delivery Date" must be registered in the application. Fill in the required fields and click "Register Delivery" on the action menu.

Ship Role: It is possible for the the a Ship user with the vessel security role to register this information his side and upload the bunker delivery note as an attachment in the system.

Deleting a bunker order entirely removes the order and all its history. This option is suitable when a bunker order is cancelled, or the entire port call or voyage is cancelled.

Click the delete button from the action menu. If the bunker order is not cancelled prior to this...then the delete button will not be active in the menu.

You are able to keep in control of all your organisations inserted cargoes using the cargo module in VMS.

1. Click a bunker order in the Bunker Orders module list.

3. Click the Cancel button to cancel the bunker order.

1. Open the Cargoes module in the Chartering section.

3. Select Create New Cargo.

4. Fill in the required fields and any additional information about the new cargo.

5. Click Create.

Required fields:

• Load Port

• Discharge Port

• Charterer

• Commodity

When a bunker order requirement is stemmed you should update the system with the agreed supplier, prices and quantities and status.

Register the information and click the "action button" with three dots on it, and a menu of actions shows. Click the "Stem" button and the status is transitioned to "Stemmed" if all the requirements are fulfilled.

Laycan dates are validated client side, indicated in red if one of the dates, either commencing or cancelling date is missing. The validation is separate for Laycan- and for Laycan target-fields.

CoA Templates are the template cargoes that are maintained in the CoA module.

Budget Templates are cargoes that come from the budget.

1. Open the Cargoes module in the Chartering section.

3. Select Create Cargo From CoA Template or Create Cargo From Budget Template.

4. Select the cargo template you wish to use from the list.

5. Click Create.

• Click a cargo in the Cargoes module list.

• When the drawer opens, find the "Commissions" tab and open it.

To edit the details after creation, click the line in the table and the same dialog will open.

The webVMS contains all cargoes created in your system. To access this list you should navigate in the menu to the "Cargoes" link. This will open up your list of cargos.

1. Click a cargo in the Cargoes module list.

3. Click the Allocate Cargo button to open a dialog for allocation.

To allocate the cargo select a vessel and a matching voyage.

The capacity plan gives you a monthly overview if your fleet is over or under booked with cargoes. For each months and each trade, we compare the available cargoes to the capacity in your fleet which is serving that trade.

To open the Capacity Plan, go to Chartering > Cargoes and select Capacity Plan in the top bar.

Overview

You can navigate between the current month and future months at the top of the dashboard. You also filter to restrict the view to a particular set of trades.

The are three summary cards at the top displaying information on all trades selected in the filter :

• Free capacity: Total deadweight - total weight

• Deadweight: Total deadweight of vessels loading in the selected month

• Weight: Total weight of cargoes with laydays commencement in the selected month.

For free capacity and weight, we distinguish between total values and fixed values. The latter takes only cargoes into account which have status "Clean Fix".

Trade panels

An expandable panel is shown for each trade, with totals for that trade. There are two lists inside the panel, one for cargoes by charterer and one for vessels.

Cargoes by charterer

In each trade panel there is a list of total cargo weight and volume grouped by charterer. Only cargoes where laydays commencement lies in the selected month are counted.

All "fixed" charterer cargo totals are listed first, while "not fixed" entries are indicated in grey.

Vessels

In each trade panel there is a list of vessels. For each voyage in the master fleetplan, the vessel that voyage is allocated to is listed if the following two criteria are met:

1. The voyage is marked with this trade or its performance cargo belongs to the trade.

2. The voyage has arrival date in the first load port within the selected month.

Depending on your access permissions the list of broker commissions might not be visible.

The "Broker Commissions" module can be located from the menu under "Chartering".

• From the list of broker commissions using filters

  • Having the list of broker commissions open in the Broker Commissions module you can use filters to find the broker commission you are looking for. Clicking the broker commission in the list will open a drawer with additional information.

When you have located a Broker Commission, click it and the details will show in a drawer on the right hand side. Details can currently not be maintained directly in the fields.

Commission Contributors

To edit the details after creation, click the line in the table and the same dialog will open. The same dialog offers the option to delete the selected contributor.

When creating new contract there are some details that are mandatory.

Mandatory details:

• Charterer

• CoA Number

• Commencement Date

• Expiry Date

• Commodity

• Currency

• Business Unit

• Company

• Charterer Responsible

• Freight Rate

• Load Port

• Discharge Port

When you have located a Contract of Affreightment, click it and the details will show in a drawer on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon (icon = 3 dots) additional actions may be possible.

  • Edit Contract Number

  • Delete

Depending on your access permissions the list of Contracts of Affreightment might not be visible.

The "Contracts of Affreightment" module can be located from the menu under Chartering.

• From the list in Contracts of Affreightment module using filters

  • Having the list of contracts open you can use filters to find the contract you are looking for. Clicking the contract in the list will open a drawer with additional information.

Depending on your access permissions the table of Contract of Affreightment Lines might not be visible.

• From the table in Contract of Affreightment drawer

  • Having the drawer for Contracts of Affreightment open you can locate the table listing the Contract of Affreightment Lines. Clicking a line in the table will open a drawer with additional information.

A new window will open which you need to fill in as applicable.

Mandatory details:

• Termination Date

• Total Quantity

When you have located a Contract of Affreightment Line, click it and the details will show in a drawer on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon (3 dots icon) additional actions may be possible.

  • Delete

When you have located a Template Cargo, click it and the details will show in a drawer on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon additional actions may be possible.

  • Delete

When creating new template cargo there are some details that are mandatory.

Mandatory details:

• Commodity

• Load Port

• Discharge Port

Depending on your access permissions the table of Template Cargoes might not be visible.

• From the table in Contract of Affreightment Line drawer

  • Having the drawer for Contracts of Affreightment Line open you can locate the table listing the Template Cargoes. Clicking a line in the table will open a drawer with additional information.

Depending on your access permissions the list of Vessel Reports might not be visible.

The "Vessel Reports" module can be located from the menu under Operations.

• From the list in Vessel Reports module using filters

  • Having the list of vessel reports open you can use filters to find the report you are looking for. Clicking the report in the list will open a drawer with additional information.

• From the list in Vessel Reports module using quick filters

  • Having the list of vessel reports open you can use quick filters to find the reports you are looking for.

To create a new vessel report, navigate to one of the following pages for maintaining a port call:

Depending on your access permissions Voyage Analysis Dashboard might not be visible.

The "Voyage Analysis Dashboard" module can be located from the menu under Chartering.

Unless you are logged in automatically enter your username and password, click login and the main dashboard window opens.

The Voyage Analysis Dashboard was established to give Senior Operator’s (primarily operations and chartering managers) visibility over day to day voyage operations and their possible deviations. This to enable faster reaction from staff to problems and deviations in voyages. Ship owners can get an early warning for a number of selected voyages operated by different operators and be able to identify and react quickly to problems and deviations. Daily snapshots are automatically taken for every voyage in progress. The main dashboard window displays voyage figures with deviations on voyages waiting to be operationally closed.