The details of a voyage can be edited and maintained in the Voyages modules

When you have located the voyage click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.

Welcome to the main source of information on the Dataloy product suite.

• Delete a Business Partner

  • Find and click in the list the business partner to delete. On the menu open the three dots and find the button "Delete". This will soft delete the business partner. It can be found again by filtering on deleted items in the list.

• Permanently Delete a Business Partner

  • Find the deleted business partner to permanently delete. Use the icon on the top menu illustrated with the three dots. Find and click "Permanently Delete". This will permanently delete the business partner.

In the vessel drawer on the top right side there is a small map displaying the vessels last known position. This position is retrieved from AIS-positions for vessels which are subscribing to this feature, for vessels which are not subscribing the latest position is retrieved from the latest position report entered in the system. In addition to this you can now view the route from Dataloy Distance Table from previous port to next port displayed in the same map. The route is the green line in the map.

It is possible to change the instructed speed for each port call. This is a choice limited to the vessels speed and consumption combinations only depending on the leg being in ballast or laden.

• The dropdown shows both the speed and consumption

• Each speed will only affect the port call (leg) in question.

To add a speed for a vessel see the vessel documentation.

A bunker order can efficiently be added directly from "Booking And Operations" module (in your java client VMS) when having a port call in focus. Either based on the bunker estimates registered, or straight as a bunker order requirement.

Select the port call where you are bunkering and click the "Create new Bunker Order" button from the menu.

A dialog will show a bunker order with the details filled out from the estimates, if there are no estimates please fill in all the details of the bunker order such as Bunker Type, Min/Max quantity, assumed bunker price and supplier.

The Voyage Analysis Dashboard was established to give Senior Operator’s (primarily operations and chartering managers) visibility over day to day voyage operations and their possible deviations. This to enable faster reaction from staff to problems and deviations in voyages. Ship owners can get an early warning for a number of selected voyages operated by different operators and be able to identify and react quickly to problems and deviations. Daily snapshots are automatically taken for every voyage in progress. The main dashboard window displays voyage figures with deviations on voyages waiting to be operationally closed.

When you have located a Template Cargo, click it and the details will show in a drawer on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon additional actions may be possible.

  • Delete

All fields except Vessel and Port can be edited from the drawer.

By clicking the cargo in the bottom table a modal will open where you can edit the cargo itself, and maintain relevant figures that will appear on the B/L when you print it.

You can enter comments to the B/L in the system - these will not appear on the printed version. Any comments that are added can be edited or deleted by clicking the three dots to the right of the comment.

In the drop-down menu, click "Print Sea Waybill" and a new window will open with a printable version of the Bill of Lading

1. Open the Voyages module in the Operations section.

2. Click Create Voyagein the top right corner.

3. Fill in all required fields listed below in the Create Voyage window.

4. Click Create.

Required fields:

• Vessel

• Load Port

• Discharge Port

1. Open the Vessels module in the Master Data section.

2. Click Create Vesselin the top right corner.

3. Fill in all required fields listed below in the Create Vessel window.

4. Click Create.

Required fields:

• Vessel Name

• Vessel Type

From the list of business partners you can access any previously deleted entities using the using the "deleted items" toggle switch indicated below.

Vessel "Speed and Consumption data" can be accessed in the top tab menu of the vessel master data screen. Details can be maintained directly in the fields or from the table actions.

To add a Bunker Type to a vessel, navigate to the Speed and Consumption section of the Vessel drawer.

In the Bunker Types table, click the add button and fill in the field.

Select attachments in the drop-down menu

Once the attachments is clicked in the drop-down menu this modal will appear and you can drag and drop into the grey area, or simply click the grey area to browse your computer for files to add as attachments

If there are attachments they will appear in the table of the modal

You can enable or disable the subscription to AIS-positions for a vessel. There is an icon on the top right corner of a vessel drawer. If the icon is light grey it indicates that the vessel has no IMO-number registered. If the icon is darker grey it indicates that it is not subscribing to AIS-positions. If the icon is blue it indicates that the vessel is subscribing to AIS-positions.

1. Open the Business Partners module in the Master Data section.

2. Click Create Business Partnerin the top right corner.

3. Fill in all required fields listed below in the Create Business Partner window.

4. Click Create.

Required fields:

• Business Partner Type

• Business Partner Name

• Short Name

• Business Partner Code

To add a Main Engine Speed to a vessel, navigate to the Speed and Consumption section of the Vessel drawer.

In the Main Engine table, click the add button and fill in the fields.

Depending on your access permissions the list of users might not be visible.

The "User Administration" module can be located from the menu under System.

• From the list of users using filters

  • Having the list of users open in the User Administration application you can use filters to find the user you are looking for. Clicking the user in the list will open a drawer with additional information.

To register a Noon Report, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Noon Report". A dialog will open and allow you to enter the details.

To register a departure in a Port, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Departure". A dialog will open and allow you to enter the departure details.

Click a row to edit bunker price

Edit the price for each bunker type in the modal

When you have located a Port Call, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can currently not be maintained directly in the fields.

At the top of the drawer you can locate an action menu with several action options:

• Register Arrival

• Register Departure

Click the "Print Bill of Lading" and a new window with a printable version of the Bill of Lading will open

To register an arrival in a Port, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register Arrival". A dialog will open and allow you to enter the arrival details.

Find the user to change password. Locate the password input field and fill in the new password.

When all the verifications are met, press enter or click outside of the input field to submit, the password will be changed if no notifications are displaying otherwise.

Go to the OperationsPort Services Orders module and open a port services order in the drawer.

1. Click the more iconat top right.

2. Click Delete.

3. Click Confirm to delete the order.

• From the list of users using filters

  • Having the list of users open in the User Administration application you can use filters to find inactive users by toggling the Deleted Items switch.

When a bunker order requirement is stemmed you should update the system with the agreed supplier, prices and quantities and status.

Register the information and click the "action button" with three dots on it, and a menu of actions shows. Click the "Stem" button and the status is transitioned to "Stemmed" if all the requirements are fulfilled.

To view Vessel Reports, open the drawer for the given Port Call by clicking it in the list. Then click the tab "Vessel Reports" at the top of the drawer and a list with registered reports will be displayed.

To view a given report, click the wanted report in the list and a new drawer will open with further details.

Note: if you want to keep track of incoming reports from multiple vessels or a fleet then check out this page

The functionality with establishing a master role involves giving them access to only their relevant port calls. In order to establish this filter for the user we need to link their credentials to their particular vessel.

Pre requisite for below is that vessel has been created, user for the ship has been created with security role "Vessel" (only this security role) and internal data tab should be enabled.

Step 1: Access vessel master data screen and insert vessel user in the "Master User" field as indicated below. This action will link the vessel to the user so that Crew only see their relevant port calls in the VMS

When you have located a business partner, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon additional actions may be possible.

  • Edit Business Partner Name

  • Delete

  • Restore (if deleted)

  • Permanently Delete (if deleted)

In order to get a complete voyage result estimation it is possible to edit the daily hire and address commission for vessels/voyages that does not have TC-in present in the system.

Depending on your access permissions the list of voyages might not be visible.

The "Voyages" module can be located from the menu under "Operations".

• From the list of voyages using filters

  • Having the list of voyages open in the Voyages module you can use filters to find the voyage you are looking for. Clicking the voyage in the list will open a drawer with additional information.

Depending on your access permissions the list of business partners might not be visible.

The "Business Partners" module can be located from the menu under Master Data.

• From the list of business partners using filters

  • Having the list of business partners open in the Business Partners module you can use filters to find the business partner you are looking for. Clicking the business partner in the list will open a drawer with additional information.

Depending on your access permissions the list of Vessels might not be visible.

The "Vessels" module can be located from the menu under Master Data.

• From the list in Vessels module using filters

  • Having the list of Vessels open you can use filters to find the vessel you are looking for. Clicking the vessel in the list will open a drawer with additional information.

1. the user to disable.

2. Open the actions menuand click Disable User. This will prevent the user account from logging in.

3. The user can be found again by in the list.

The vessel "AIS Data and Weather Report data" can be accessed in the top tab menu of the vessel master data screen. For the tab to be enabled an AIS position has to be available.

To register a In Port Report, open the drawer for the given Port Call by clicking it in the list. Then click the icon at the top of the drawer and select "Register In Port Report". A dialog will open and allow you to enter the details.

When you have located a user, click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon additional actions may be possible.

  • Edit User Name

Vessel "internal data" can be accessed in the top tab menu of the vessel master data screen.

For "old" vessels that you have in the system that has minimum of one commenced voyage, the internal data should already be established. For new vessels, or vessels without commenced voyages, then these vessels you need to "Create Internal Data" as per below indicated.

Below three items need to be filled in to create

Once this is done it will be possible to access below screen

1. Open the Port Services Orders module under Operations in the menu.

2. Click Create Port Services Order in the top right corner.

3. Fill in the required fields for your order.

You are able to keep in control of all your organisations inserted cargoes using the cargo module in VMS.

Bunker orders can be located in three ways:

• From "Booking and Operations" module

  • Find the voyage and port in "Booking and Operations" module and click the "Bunker Orders" button there. The list of all bunker orders for that port call will show.

To view bunker orders on a Port Call, open the drawer for the given Port Call by clicking it in the list. When inside the drawer click the "Bunker Orders" tab, which will display registered bunker orders in a table.

By clicking a row in the bunker order table, a new drawer view will open with additional bunker order information like in .

When a bunkering is canceled, the bunker order needs to be either canceled or.

1. Click a bunker order in the Bunker Orders module list.

2. When the drawer opens, open the action menuin the top right.

3. Click the Cancel button to cancel the bunker order.

Template cargoes are currently handled in module.

If already situated in the "Bunker Management" application you can create a new bunker order directly there. Click the Create Bunker button in the upper right corner and fill out the vessel and port call together with the other necessary details.

If there are estimates registered in the "Booking and Operations" module these will be defaulted in the details (such as bunker type, quantities and bunker prices)

Depending on your access permissions the list of broker commissions might not be visible.

The "Broker Commissions" module can be located from the menu under "Chartering".

• From the list of broker commissions using filters

  • Having the list of broker commissions open in the Broker Commissions module you can use filters to find the broker commission you are looking for. Clicking the broker commission in the list will open a drawer with additional information.

• Click a cargo in the Cargoes module list.

• When the drawer opens, find the "Commissions" tab and open it.

• Click the icon to open a dialog to enter values, where "Broker" is mandatory.

Depending on your access permissions the list of Contracts of Affreightment might not be visible.

The "Contracts of Affreightment" module can be located from the menu under Chartering.

• From the list in Contracts of Affreightment module using filters

  • Having the list of contracts open you can use filters to find the contract you are looking for. Clicking the contract in the list will open a drawer with additional information.

With a business partner drawer open, locate the section for Bank Accounts under the Financial tab.

Click the "Add" + icon and select a bank account to add the bank account to the business partner.

When you have located a Contract of Affreightment, click it and the details will show in a drawer on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon (icon = 3 dots) additional actions may be possible.

  • Edit Contract Number

To create a new Contract of Affreightment Line, navigate to the drawer and click the create button.

A new window will open which you need to fill in as applicable.

Mandatory details:

• Termination Date

• Total Quantity

Depending on your access permissions Voyage Analysis Dashboard might not be visible.

The "Voyage Analysis Dashboard" module can be located from the menu under Chartering.

Unless you are logged in automatically enter your username and password, click login and the main dashboard window opens.

Deleting a bunker order entirely removes the order and all its history. This option is suitable when a bunker order is cancelled, or the entire port call or voyage is cancelled.

Click the delete button from the action menu. If the bunker order is not cancelled prior to this...then the delete button will not be active in the menu.

Depending on your access permissions the table of Template Cargoes might not be visible.

The list of Template Cargoes can be located from the .

• From the table in Contract of Affreightment Line drawer

  • Having the drawer for Contracts of Affreightment Line open you can locate the table listing the Template Cargoes. Clicking a line in the table will open a drawer with additional information.

Depending on your access permissions the table of Contract of Affreightment Lines might not be visible.

The list of Contract of Affreightment Lines can be located from the Contract of Affreightment drawer.

• From the table in Contract of Affreightment drawer

  • Having the drawer for Contracts of Affreightment open you can locate the table listing the Contract of Affreightment Lines. Clicking a line in the table will open a drawer with additional information.

The Senior Operator views the Voyage Analysis Dashboard to identify voyages with deviations on voyages waiting to be operationally closed.

• The Operator views the voyage analysis dashboard to identify voyages with problems – highlighted at the top of the Deviations tab. Below the Deviations tab the User locates a tab listing voyages with acknowledged deviations and a tab with voyages without deviations.

• The Senior Operator creates and saves filters to ensure that only the voyages, operators and vessels he/she are responsible for will display at the next login.

• The Senior Operator starts at the top with the most important voyages, discusses with an Operator why there is a deviation, returns to the voyage analysis dashboard to add a comment/remark about why. The procedure is repeated until only voyages with current good results are left.

• The Senior Operator may also change the sensitivity to see possible impact on changes. He/she may also open detailed graphs displaying voyage progression alongside entered remarks and view the audit log history of any actual changes made. Any remarks made by an Operator explaining the difference in numbers are also registered. A Senior Operator must then only acknowledge that the figures have been seen. If the Senior Operator can also view the Post Voyage Analysis for more detailed information of any voyage.

When you have located a Contract of Affreightment Line, click it and the details will show in a drawer on the right hand side. Details can be maintained directly in the fields.

• By clicking the secondary actions icon (3 dots icon) additional actions may be possible.

  • Delete

In the top right corner in the Bills of Lading screen, click the +-icon. You will then see a modal where you need to enter the required information in order to create a Bill of Lading.

Start typing in vessel name and select from the drop down. Once the appropriate vessel is selected you may select port call from the drop down. The port call drop down will show discharge ports and voyage reference for the selected vessel. Choose the correct voyage/discharge port.

Next you need to choose Consignee and Notify party from the drop-downs. These fields are retrieved from the sub-cargo level of a cargo. Please see screenshot below from the sub-cargo modal where the two fields for consignee and notify party is highlighted in red:

When the required fields are filled in, you select the corresponding sub-cargo(s) from the table, and click create in the Bills of Lading modal.

With a business partner drawer open, locate the section for Contact Persons under the Main Details tab.

Click the "Add Contact Person" + icon and fill in the given fields to add a contact person to the business partner.

The details of a bunker order can be edited and maintained in the Bunker Management application.

When you have located the bunker order click it and the details will show in a panel (so called "drawer") on the right hand side. Details can be maintained directly in the fields.

Adding a product (bunker order line)

If you want to add a product for a given order click the "+" button above the list of products. Then a dialog will show and allow you to enter the details.

Maintaining bunker order lines details

If you want to edit the details of the bunker order line (bunker type, quantity or unit price) click the bunker order line and a dialog will show allowing you to change.

Bunker Type: If estimating bunker intake, the bunker type set will default to the grade this vessel is set up with in your vessel administration screen. If you need to change this you can do that in the below screen or when you actually place/create the order.

1. Click a cargo in the Cargoes module list.

2. When the drawer opens, open the action menuin the top right.

3. Click the Allocate Cargo button to open a dialog for allocation.

To allocate the cargo select a vessel and a matching voyage.

Once you have located a cargo in your cargo list you can click this cargo and open up the cargo booking.

You can copy a cargo and change its status in the cargo drawer in the top right.

You can also maintain/edit the particulars of this cargo from this screen.

Laycan dates are validated client side, indicated in red if one of the dates, either commencing or cancelling date is missing. The validation is separate for Laycan- and for Laycan target-fields.

Template cargoes allow you to automate the process of creating a new cargo.

1. Open the Cargoes module in the Chartering section.

2. In the top right corner, click Create.

3. Select Create Cargo From Template.

4. Select the cargo template you wish to use from the list.

5. Click Create.

1. Open the Cargoes module in the Chartering section.

2. In the top right corner, click Create.

3. Select Create New Cargo.

4. Fill in the required fields and any additional information about the new cargo.

5. Click Create.

Required fields:

• Load Port

• Discharge Port

• Charterer

• Commodity

The Bunker Management module allows you to register and follow a bunker order's workflow from requirement to a paid invoice. The module also enables bunker management systems and agents to make full two-way integrations. Currently two Bunker Procurement Systems (BPS) have made integrations, and have been successfully tested: Clearlynx and World Fuel Service's BunkerLine.

Bunker estimates can still be maintained in "Booking and Operations", allowing you to create detailed voyage estimates. These estimates will later be used as default values when creating the bunker requirement or order.

Advantages:

• Enter two products (bunker requirements/order lines) on the same port, without the need to add two bunker port calls.

• Run reports and statistics based on all the bunker orders, per port, per supplier, status, etc.

• Get a list of future bunker requirements across the fleet.

• Quickly search and filter on all of the bunker orders by vessel, supplier, port, etc.

• Support for integration with bunker procurement systems, such as ClearLynx and World Fuel Services.

Depending on your access permissions the list of Vessel Reports might not be visible.

The "Vessel Reports" module can be located from the menu under Operations.

• From the list in Vessel Reports module using filters

  • Having the list of vessel reports open you can use filters to find the report you are looking for. Clicking the report in the list will open a drawer with additional information.

• From the list in Vessel Reports module using quick filters

  • Having the list of vessel reports open you can use quick filters to find the reports you are looking for.

To create a new Template Cargo, navigate to the Contract of Affreightment Line drawer and click the create button.

When creating new template cargo there are some details that are mandatory.

Mandatory details:

• Commodity

• Load Port

• Discharge Port

To create a new vessel report, navigate to one of the following pages for maintaining a port call:

• Register Arrival

• Register Departure

• Register Noon Report

1. Log in to the main Voyage Analysis Dashboard window.

Successful login - the main dashboard will open covering the screen.

2. A voyage is noticed not to have received freight.

No information will show regarding freight for the voyage in the main dashboard window.

3. Check the additional ETA fields of the voyage in the main dashboard for further information.

The ETA information of the voyages are displayed across the main dashboard.

4. The responsible Operator is contacted to determine freight status.

The information provided by the Operator should be added to the system.

5. Click applicable remark to view comments from Operator/s.

The information in the selected remark displays to the right of the remarks list. The Senior Operator views the comments from the Operator (if any).

6. Click applicable remark/s edit icon to open the Edit Remark comments field. Note: If there is/are no remark/s - add a remark. Also, a remark can be added by an operator without access to the dashboard by entering a remark against the voyage (using the standard remarks function). It will appear in the dashboard as well and vice versa.

The edit remark pop-up opens.

7. Enter concern type, follow-up time, comments and click Save Remark.

The Edit Remark field will close and the added concern type, status, follow-up time and comments saved.

8. Click Acknowledge Deviations.

A pop-up opens requesting a remark be created prior to acknowledging the deviation.

9. Enter appropriate comment to accept the deviation and click Create Remark.

The pop-up will close, the remark added and the voyage moved from the Deviations tab to the Acknowledged tab. The pop-up containing data for the selected voyage will close and the tab listing voyages with deviations will fill the screen.

To access the overview of port calls in the Voyage Manager you can navigate to the link called "Port Calls" located in the menu under "Operations" category.

Note: Depending on your access permissions the list of port calls might be pre-filtered basis your system user security rights.

1. As Operator of a vessel you can quickly filter the list to only show "your" port calls with the quick filter called "My Port Calls"

2. You are also able to filter on historical port calls with the button "Show Historical Port Calls"

3. Additional filtering is possible using the icons positioned beside the quick filters

Specialty role: Vessel User If you are a user onboard a vessel the list will be showing only port calls related to that vessel.

1. Open the User Administration module in the System section.

2. Click Create New Userin the top right corner.

3. Fill in all required fields listed below in the Create New User window.

Changes to a port services order are done from the drawer that opens after a port services order.

To maintain an already existing port services order, open the OperationsPort Services Orders module and click the order you want to change. It will now open in the drawer.

Editing an order

When delivery is taken by the vessel the "Bunkered Quantity" and "Delivery Date" must be registered in the application. Fill in the required fields and click "Register Delivery" on the action menu.

Ship Role: It is possible for the the a Ship user with the vessel security role to register this information his side and upload the bunker delivery note as an attachment in the system.

Creation of commissions are currently handled in the module.

The webVMS contains all cargoes created in your system. To access this list you should navigate in the menu to the "Cargoes" link. This will open up your list of cargos.

There are several options available for you to narrow down what you include in the list view. The sorting functionality is located in the top right corner of the list table. See below screenshot

To create a new contract, navigate to the Contract of Affreightment module under Chartering from the menu and click the Create Contract of Affreightment button in the top right corner.

When creating new contract there are some details that are mandatory.

Mandatory details:

• Charterer

• CoA Number

When you have located a Broker Commission, click it and the details will show in a drawer on the right hand side. Details can currently not be maintained directly in the fields.

Commission Contributors

• To add contributors, click the icon to open a dialog to enter values.

To edit the details after creation, click the line in the table and the same dialog will open. The same dialog offers the option to delete the selected contributor.

1. Create filters by area and/or operators by clicking the Area and/or Operator icons and select relevant Area/s and/or Operator/s. Note: Only voyages with Progress = Scheduled or Operational are included.

The system automatically updates, displaying only the selected voyages, operators and vessels.

1. Click applicable voyage in the Voyage Analysis Dashboard window.

A pop-up opens covering the screen containing data for the selected voyage and additional information, graphs and post voyage analysis overview and remarks fields.

2. For voyage information, view the Post Voyage Analysis, located to the right.

3. Click the blue boxes in the graph above the remarks.

For each, a separate detailed voyage audit log opens.

The capacity plan gives you a monthly overview if your fleet is over- or under-booked with cargoes. For each month and trade, you can compare the available cargoes to the capacity in your fleet which is serving that trade.

To open the Capacity Plan, go to Chartering > Cargoes and select Capacity Plan in the top bar.

Overview

You can navigate between the current month and future months at the top of the dashboard.

The are three summary cards displaying information on:

• Free capacity: Remaining deadweight tonnage, summing all vessels and cargoes for the selected month.

• Deadweight: Total deadweight of vessels loading in the selected month.

• Weight: Total weight of cargoes with laydays commencement in the selected month.

For free capacity and weight, we distinguish between total values and "fixed" values. "Fixed" takes into account only cargoes that have status "Clean Fix".

Trade panels

An expandable panel is shown for each trade, with totals for that trade. There are two lists inside the panel, one for cargoes by charterer and one for vessels.

Cargoes by charterer

In each trade panel there is a list of total cargo weight and volume grouped by charterer. Only cargoes where laydays commencement lies in the selected month are counted.

All "fixed" charterer cargo totals are listed first, while "not fixed" entries are indicated in grey.

Vessels

In each trade panel there is a list of vessels. For each voyage in the master fleetplan, the vessel that voyage is allocated to is listed if the following two criteria are met:

1. The voyage is marked with this trade or its performance cargo belongs to the trade.

2. The voyage has arrival date in the first load port within the selected month.