Create Budgeted Voyages

Budgeted / Scheduled Voyages

Template voyages have an additional "Scheduled Voyages" tab, which are the same as "Budgeted Voyages". Voyages that are created from the selected template voyage are listed in this Scheduled Voyages tab.

To create a new scheduled voyage click Add in the top right corner of the list. This will bring up a modal allowing you to choose between creating a single scheduled voyage, or multiple based on user input or import.

The list of scheduled voyages based on the template voyage.

Create single scheduled voyage.

Create scheduled voyages by setting a start and end date, and specifying the number of voyages in between.

Create scheduled voyages by setting a start date, and specifying the number of voyages and days between them.

Create scheduled voyages by uploading a spreadsheet containing a column of dates and references.

Create scheduled voyages by setting a start date, and then specifying the cargo capacity on the vessel and hourly production rate.

Schedule Voyages with fixed endpoints

The "Schedule Voyages with fixed endpoints" option lets you define the number of voyages and an interval in which they will be evenly scheduled in.

Schedule Voyages with fixed intervals

When choosing "Schedule Voyages with fixed intervals", you instead define a start date, the number of voyages required, and then the number of days or months in between each voyage.

Schedule Voyages based on production rate

Lets you plan ahead voyages based on a storage capacity and hourly production rate by the cargo owner, such that the vessel will arrive in time to pick up the cargo before the storage overflows. Assumes the stores are empty at the start date. Laycan will start when the amount of cargo in the owner's storage has reached the specified Cargo Capacity.

Import from Excel

If using the "Import from Excel" option, the voyages are created in a slightly different manner. After uploading an .xlsx or .csv file, you choose which column to use for the planned B/L date and cargo reference. The laycan fields are optional, but if one is selected, both must be. The system will then create a number of voyages equal to the number of rows in the file, and set the planned B/L date and cargo reference on the performance cargo of the voyage. If laycan fields have been selected, those will also be set. Note however, that unlike the two other options for creating multiple voyages, the voyage start date is not set.

Comment, edit Laycan and set Option Status

Clicking on one of the scheduled voyages will bring up the edit modal for that voyage. Here you can set laycan, option status, and make comments on the voyage.

Setting Laycan in this modal will set the start- and end-times to 00:00 and 23:59, respectively. If you wish to specify exact time, open up the voyage drawer instead by clicking directly on the Voyage Reference in the list.

Edit Option Status from voyage drawer

On a scheduled voyage, you can mark it as 'Optional' by setting it in the secondary actions menu by clicking "Mark as Optional":

Mark as Optional in Secondary Actions

To remove the Optional mark, open the menu again and click on the option.

When opening one of the scheduled voyages from the list that has been marked as Optional, an additional option status chip is visible. Clicking it will allow you to select the option status directly from the voyage drawer:

Option Status Chip on the Voyage Drawer Header

Statuses to choose from

The option status is also available in the tooltip of the Commitment voyages in the Scheduler Board in FAS.

Restrictions on Option statuses:

• Status chip dropdown is only visible when the optional field is checked on the performance cargo (meaning, the voyage is marked as optional)

• Mark as Optional/Remove Optional mark is not available and/or is disabled for Template voyages and for voyages with statuses: 'Nominated', 'Operational', 'Operationally Closed', 'Invoiced' and 'Closed'

• Not possible to mark a voyage as optional if there are no cargoes present

• Not possible to change the voyage status of an optional voyage with option status that is not 'Declared' to a status beyond 'Allocated' (i.e. 'Nominated', 'Operational', etc...)

Follow the link below for further information on the Voyage drawer:

Maintain Voyages